Venue: Guildhall
Contact: Gregory Moore
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Introduction of Newly-Elected Members
Minutes: The following Members, lately elected to be of the Common Council, for the Wards mentioned, were introduced to the Court and having, previously made the declaration prescribed by the Promissory Oaths Act, 1868, took their seats, viz:
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The new Chief Commoner to take her seat Minutes: Pursuant to the decision of the Court of 13 October 2016, the Lord Mayor invited Wendy Mead O.B.E. to take up the office of Chief Commoner for the ensuing year.
Resolved unanimously – That this Honourable Court wishes to extend to,
Michael Welbank, M.B.E
its heartfelt gratitude for the manner in which he has undertaken the role of Chief Commoner over the past year.
Michael has a wonderful knowledge of how the Corporation works – and crucially, who to talk to to get things done. His charisma, approachability and his wicked sense of humour have meant that he has been a pleasure for both Members and Officers to work with.
Having enjoyed an extremely successful worldwide career in architecture, it is perhaps no surprise that his year in office saw him achieve success in another field of development – that of Member Development, which he has championed with aplomb, particularly the creation of the New Members’ Induction Programme.
His successful past Chairmanships within the City Corporation, of the Planning & Transportation and the Hampstead Heath Highgate Wood & Queen’s Park Committees, saw him develop significant expertise in navigating difficult and complex issues, such as flood management and road danger reduction – experience which stood him in good stead for this role.
He has been a charismatic host at a number of civic and hospitality events and we know that he will take away fond memories of his year, including high profile Freedom Ceremonies for iconic figures such as the actor Eddie Redmayne - and also perhaps of his exploits dancing around the maypole at the Pearly Kings and Queens event in October!
In taking leave of the Chief Commoner and in thanking him formally and sincerely, his colleagues wish to express their appreciation, not only for his enthusiasm and hospitality during the |
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Apologies Minutes: The apologies of those Members unable to attend this meeting of the Court were noted. |
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Declarations by Members under the Code of Conduct in respect of any items on the agenda Minutes: There were none. |
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To agree the minutes of the meeting of the Court of Common Council held on 9 March 2017. Minutes: Resolved - That the Minutes of the last Court are correctly recorded. |
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Resolutions on Retirements, Congratulatory Resolutions, Memorials. Minutes: There were none. |
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Mayoral Visits The Right Honourable The Lord Mayor to report on his recent overseas visits. Minutes: The Lord Mayor reported on his recent visits to Algeria, Estonia, Morocco, Tunisia, and Turkey. |
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Policy Statement To receive a statement from the Chairman of the Policy and Resources Committee. Minutes: There was no statement. |
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Docquets for the Hospital Seal Minutes: There were no documents to be sealed. |
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The Freedom of the City PDF 190 KB To consider a circulated list of applications for the Freedom of the City. Minutes: The Chamberlain, in pursuance of the Order of this Court, presented a list of the under-mentioned, persons who had made applications to be admitted to the Freedom of the City by Redemption:-
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To receive a report setting out measures introduced into Parliament which may have an effect on the services provided by the City Corporation. Minutes: The Court received a report on measures introduced by Parliament which might have an effect on the services provided by the City Corporation as follows:-
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Ballot Results The Town Clerk to report the outcome of the ballot taken at the last Court:
Five Members to The Honourable The Irish Society, for three year terms expiring in March 2020. ¬ denotes appointed.
Minutes: The Town Clerk reported the results of a ballot taken at the last Court, as follows:-
Five Members to The Honourable The Irish Society.
Read.
Whereupon the Lord Mayor declared Peter Dunphy, Deputy Wendy Hyde, Vivienne Littlechild, Hugh Morris and Jeremy Simons to be appointed to The Honourable The Irish Society for three year terms expiring March 2020.
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Appointment of Committees: White Paper PDF 778 KB To appoint the Committees until the first meeting of the Court in April 2018 and to agree the terms of reference and constitution for each Committee.
(A list of the proposed appointments, terms of reference including proposed amendments, and constitutions has been separately circulated).
(Unless otherwise stated the requirement for certain Committees to have a Member with fewer than five or ten years’ service on the Court, at the time of their appointment, is fulfilled by the existing membership).
(Supporting statements in respect of the contested vacancies outlined below are set out immediately following the White Paper, at pages 83 to 116).
Nominations received for vacancies of varying terms:- Where appropriate:- * denotes a Member standing for re-appointment; # denotes a Member with fewer than five years’ service on the Court; and ^ denotes a Member whose primary residence is in the City.
a) Policy and Resources Committee (six vacancies). (Contest) Nominations received:- Keith David Forbes Bottomley, Deputy Roger Arthur Holden Chadwick, Deputy Peter Gerard Dunphy Emma Edhem Kevin Malcolm Everett, Deputy Anne Helen Fairweather Sophie Anne Fernandes *Stuart John Fraser, C.B.E. Christopher Michael Hayward Ann Holmes Clare James, Deputy Gregory Alfred Lawrence Vivienne Littlechild, J.P. Andrew Stratton McMurtrie, J.P. *Joyce Carruthers Nash, O.B.E., Deputy John George Stewart Scott, J.P. *Sir Michael Snyder *John Tomlinson, Deputy James Richard Tumbridge Michael Welbank, M.B.E. Mark Raymond Peter Henry Delano Wheatley Philip John Woodhouse
b) Hospitality Working Party of the Policy and Resources Committee (three vacancies). (Contest) Nominations received:- Roger Arthur Holden Chadwick, Deputy Simon D’Olier Duckworth, O.B.E., D.L. Jamie Ingham Clark, Deputy Edward Lord, O.B.E., J.P., Deputy Wendy Mead, O.B.E. James Richard Tumbridge
c) Members’ Privileges Sub (Policy and Resources) Committee (four vacancies). (Contest) Nominations received:- Simon D’Olier Duckworth, O.B.E., D.L. Kevin Malcolm Everett, Deputy *Charles Edward Lord, O.B.E., J.P., Deputy Additional documents: Minutes: The Court proceeded to make the annual appointment of Committees. Members received an addendum to the report, highlighting those amendments required to the White Paper since its publication with the agenda.
Resolved – That the several Committees as set out in the White Paper be appointed until the first meeting of the Court in April 2018, and that the terms of reference and constitutions be also approved, subject to the circulated amendments to the Community & Children’s Services and Freedom Applications Committees, as well as the Board of Governors of the City of London School.
The Court subsequently proceeded to make the following appointments, in respect of which the Town Clerk reported that the following nominations had been received:-
Nominations received for vacancies of varying terms:- Where appropriate:- * denotes a Member standing for re-appointment; # denotes a Member with fewer than five years’ service on the Court; and ^ denotes a Member whose primary residence is in the City.
a) Policy and Resources Committee (six vacancies). (Contest) Nominations received:- Keith David Forbes Bottomley, Deputy Roger Arthur Holden Chadwick, Deputy Peter Gerard Dunphy Emma Edhem Kevin Malcolm Everett, Deputy Anne Helen Fairweather Sophie Anne Fernandes *Stuart John Fraser, C.B.E. Christopher Michael Hayward Ann Holmes Clare James, Deputy Gregory Alfred Lawrence Vivienne Littlechild, J.P. Andrew Stratton McMurtrie, J.P. *Joyce Carruthers Nash, O.B.E., Deputy John George Stewart Scott, J.P. *Sir Michael Snyder *John Tomlinson, Deputy James Richard Tumbridge Michael Welbank, M.B.E. Mark Raymond Peter Henry Delano Wheatley Philip John Woodhouse, Deputy
Read.
b) Hospitality Working Party of the Policy and Resources Committee (three vacancies). (Contest) Nominations received:- Roger Arthur Holden Chadwick, Deputy *Simon D’Olier Duckworth, O.B.E., D.L. Jamie Ingham Clark, Deputy Charles Edward Lord, O.B.E., J.P., Deputy Wendy Mead, O.B.E. James Richard Tumbridge
Read.
c) Members’ Privileges Sub (Policy and Resources) Committee (four |
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Appointments to Vacancies on Ward Committees To appoint vacancies on Ward Committees (where not all places on Ward Committees are filled by Wards, vacancies can be filled by Members of the Court), viz.:-
a) Planning & Transportation Committee (one vacancy). (Contest) Nominations received:- David John Bradshaw, Deputy Paul Nicholas Martinelli
b) Markets Committee (three vacancies). (No contest) Nominations received:- Joyce Carruthers Nash, O.B.E., Deputy Ruby Sayed Oliver Sells, Q.C.
c) Community & Children’s Services (nine vacancies). (No contest) Nominations received:- Randall Keith Anderson Joan Mary Durcan David Andrew Graves, Alderman Catherine McGuinness, Deputy Barbara Patricia Newman, C.B.E. Susan Jane Pearson William Pimlott Jason Paul Pritchard Minutes: The Court proceeded to consider appointments to vacancies on Ward Committees.
a) Planning & Transportation Committee (one vacancy). (Contest) Nominations received:- David John Bradshaw, Deputy Paul Nicholas Martinelli
Read.
The Court proceeded, in accordance with Standing Order No.10, to ballot on the vacancies.
The Lord Mayor appointed the Chief Commoner and the Chairman of the Finance Committee, or their representatives, to be the scrutineers of the ballot.
Resolved – That the votes be counted at the conclusion of the Court and the result printed in the Summons for the next meeting
b) Markets Committee (three vacancies). (No contest) Nominations received:- Joyce Carruthers Nash, O.B.E., Deputy Ruby Sayed Oliver Sells, Q.C.
Read.
Whereupon the Lord Mayor declared Deputy Joyce Nash, Ruby Sayed and Oliver Sells to be appointed to the Markets Committee.
c) Community & Children’s Services (nine vacancies). (No contest) Nominations received:- Randall Keith Anderson Joan Mary Durcan David Andrew Graves, Alderman Catherine McGuinness, Deputy Barbara Patricia Newman, C.B.E. William Pimlott Jason Paul Pritchard
Read.
Whereupon the Lord Mayor declared Randall Anderson, Mary Durcan, Alderman David Graves, Deputy Catherine McGuinness, Barbara Newman, William Pimlott and Jason Pritchard to be appointed to the Community & Children’s Services Committee.
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Questions Minutes: City-wide Elections Deputy Brian Mooney asked a question of the Chairman of the Policy and Resources Committee concerning the recent City-wide elections and seeking details as to the level of turnout and postal voting compared to the 2013 elections.
Responding, the Chairman advised that the total turnout figure for the recent City-wide elections was 33.41%, representing some 4779 votes cast. Of these 4779 votes, 2803 (just under 59%) were postal votes.
This compared to an overall turnout of 24.93% at the previous 2013 City-wide election, which also saw just over 57% of voters use postal votes. However, it was important to bear in mind that the figures did not represent a like-for-like comparison, as the electoral register was now smaller and much more accurate as a consequence of an exercise to “clean up” the register following the last election.
In response to a supplementary question from Deputy Mooney concerning the possibility of introducing electronic voting, the Chairman reminded Members of the response he had previously provided on this issue at the December 2016 meeting of the Court. He confirmed that the legal and practical barriers outlined at the time were still in play and cautioned that acting in isolation would be unwise. He reiterated his agreement that e-voting was, in principle, the obvious next step in terms of democratic engagement, but that until the technology was in place, it would not be something the City of London Corporation was in a position to pursue. However, the City Corporation would continue to monitor developments and engage as appropriate with Government and others on this issue.
Reference was also made to the hard work and professionalism of the City Corporation’s electoral team during the City-wide elections.
Business Rate Reform Henry Colthurst asked a question of the Chairman of the Policy and Resources |
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Motions Minutes: There were no motions. |
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To receive a report of the Chairman of the Planning and Transportation Committee advising of the recent receipt of an award. Minutes: The Court received a report of the Chairman of the Planning and Transportation Committee, advising that the City of London Corporation had been awarded the Mayor of London’s Award for Planning Excellence. |
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Policy and Resources Committee To consider reports of the Policy and Resources Committee, as follows: Minutes: POLICY AND RESOURCES COMMITTEE
(Mark Boleat) |
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(A) Review of the appointment process for Deputy Chairmen of the Policy and Resources Committee – to consider amendments to Standing Orders governing the appointment of Deputy Chairmen of Policy and Resources Committee. For Decision Minutes: 19 January 2017 Review of the appointment process for Deputy Chairmen of the Policy and Resources Committee In 2012, as part of the post-implementation review of the City Corporation’s governance arrangements, the Court of Common Council agreed to the appointment of three Deputy Chairmen for the Policy and Resources Committee to support and assist the Chairman on matters of policy and strategy.
The arrangements having subsequently been reviewed by the Policy and Resources Committee, it was felt that greater clarity should be provided as to which of the Deputies would undertake the statutory role (e.g. dealing with requests for decisions under the urgency procedures or delegated authority and chairing meetings of the Committee). Consequently it was agreed that, other than in the first or fifth year of a chairmanship, one of the appointments should be designated as the Deputy Chairman and the remaining two as Vice Chairmen. Deciding which of the three appointees would exercise the formal responsibilities of Deputy Chairman for the coming year would be settled by the Chairman, in consultation with the three appointees.
The Court of Common Council was therefore recommended to approve the amendment of Standing Orders and the Protocol for the election of Deputy Chairmen of the Policy and Resources Committee to reflect these revised arrangements.
Resolved – That:- i) with the exception of the first and fifth year of a chairmanship, the Policy and Resources Committee shall elect three Deputies, with one of the appointments being designated as the Deputy Chairman to exercise the formal responsibilities and the remaining two as Vice Chairmen;
ii) in the fifth year of a chairmanship, all three appointments shall be made at the same meeting, starting with the election of the “Chairman in waiting”; and
iii) Standing Order No.30 be amended accordingly.
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Nomination to the Board of Guarantors for Innovate Finance PDF 171 KB (B) Nomination to the Board of Guarantors for Innovate Finance – to consider the appointment of Alderman & Sheriff William Russell as Guarantor and Co-Chair of Innovate Finance. For Decision Minutes: 6 April 2017 (B) Board of Guarantors for Innovate Finance – Appointment of Alderman William Russell as Guarantor and Co-Chair Innovate Finance, an independent not-for-profit membership association representing the UK’s global FinTech community, had invited the City of London Corporation to nominate a Guarantor and Co-Chair to their Board of Guarantors. The Outside Bodies Sub (Policy and Resources) Committee and Policy and Resources Committee, having considered the request, subsequently recommended to the Court of Common Council that Alderman William Russell be nominated to the position based on his skills and experience.
Resolved – That Alderman William Russell be nominated to be Guarantor and Co-Chair of the new Board of Guarantors for Innovate Finance, subject to the Alderman being satisfied with the role once it is defined in Innovate Finance’s new governance documentation. |
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Hospitality Working Party of the Policy and Resources Committee PDF 75 KB To note the prior approval of the listed applications for the use of Guildhall.
Minutes: HOSPITALITY WORKING PARTY OF THE POLICY AND RESOURCES COMMITTEE
(Wendy Mead, O.B.E., Chief Commoner) 6 April 2017 Applications for the Use of Guildhall In accordance with the arrangements approved by the Court on 21 June 2001 for the approval of applications for the use of Guildhall, the Court was informed of the following applications which had been agreed to:-
Resolved – That the several applications be noted.
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Planning and Transportation Committee PDF 200 KB To consider a Gateway 4c report regarding a project for Public Realm Enhancements in the Shoe Lane Area. Minutes: PLANNING AND TRANSPORTATION COMMITTEE
(Christopher Michael Hayward) 14 February 2017 Shoe Lane Quarter Public Realm Enhancements – Phase 2 The Court considered a Gateway 4c report concerning the Shoe Lane Quarter Public Realm Enhancement project, which involved a wide range of measures on the highway around the London Development Project at Shoe Lane. The intent of the project was to enhance the public realm on Stonecutter Street, Shoe Lane and Plumtree Court to provide an improved environment for the high number of workers, residents and visitors expected in the area. The key features of the project were: · enhancing provision for pedestrians by providing widened footways, trees and raised carriageways; · enabling access to the new building for people and vehicles; · providing a secure line of building protection measures on the footway
The Court was recommended to approve the continuation of the project at an estimated cost of £8,087,054, to be funded entirely from Section 278 and Section 106 contributions related to building projects in the area.
Resolved – That approval be given to the continuation of the project at an estimated cost of £8,087,054, to be funded entirely from Section 278 and Section 106 contributions related to building projects in the area. |
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By the Chief Commoner That the public be excluded from the meeting for the following items of business below on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act, 1972.
Minutes: Resolved – that the public be excluded from the meeting for the following items of business below on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1 and 3 of Part 1 of Schedule 12A of the Local Government Act, 1972.
Summary of exempt items considered whilst the public were excluded:- |
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Non-Public Minutes To agree the non-public minutes of the meeting of the Court held on 9 March 2017. Minutes: Resolved – that the non-public Minutes of the last Court are correctly recorded. |
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Property Investment Board To consider reports of the Property Investment Board as follows:- Minutes: Property Investment Board The Court:-
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Report of Urgent Action Taken: Freehold Disposal (A)Report of Urgent Action Taken: Freehold Disposal – to note action taken concerning the disposal of a freehold interest in a property. For Information Minutes: (A) Noted action taken under urgency procedures concerning the sale of a property; and |
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Report of Urgent Action Taken: Freehold Purchase (B) Report of Urgent Action Taken: Freehold Purchase – to note action taken concerning the purchase regarding the purchase of a freehold. For Information Minutes: (B) noted action taken under urgency procedures concerning the purchase of a property. |
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Hospitality Working Party of the Policy and Resources Committee Minutes: The Court:-
(A) Approved an urgent item concerning the award of an Honorary Freedom to Her Excellency Daw Aung Suu Kyi on 8 May 2017; and (B) Approved an urgent item concerning the proposed terms of an Address of Welcome to be presented to His Majesty, King Felipe VI of Spain, upon the occasion of his State Visit to this country in July 2017. |