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Contact: Gemma Stokley
tel. no.: 020 7332 1407  Email: gemma.stokley@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

The Chairman opened the meeting by welcoming the Board’s newly appointed Common Council Governor Adam Richardson to his first meeting.

 

He went on to inform the Board that he would be writing to the former Principal, Barry Ife, to formally recognise and congratulate him on his recent Knighthood.

 

Apologies for absence were received from Sir Andrew Burns and Michael Hoffman.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Public Minutes pdf icon PDF 225 KB

To agree the public minutes and summary of the meeting held on 14 November 2016.

 

 ...  view the full agenda text for item 3.

Minutes:

The public minutes of the meeting held on 14 November 2016 were considered and approved as a correct record.

 

MATTERS ARISING

Terms of Reference and Frequency of Meetings (page 3) – The Chairman reported that he and the Town Clerk were actively seeking to move the May meeting each year to July in order to better accommodate reporting deadlines around the five year financial forecasts ahead of their submission to HEFCE in July.

 

Higher Education and Research Bill (page 3) – A Co-opted Governor updated the Board on progress of the Bill by reporting the proposed reforms had been rejected by the House of Lords after the Government had failed to include any of the changes that Peers had called for. It was, however, envisaged that the basics of the Bill would continue to go through as originally intended.

 

Academic Board – Annual Report (page 5) – The Chairman reported that an informal Working Party would be convened from September 2017 to look at this report in greater detail ahead of its presentation to the Board in November each year.

 ...  view the full minutes text for item 3.

4.

Public Minutes of the Finance & Resources Committee pdf icon PDF 123 KB

To receive the public minutes of the Finance & Resources Committee held on 11 January 2017.

 ...  view the full agenda text for item 4.

Minutes:

The public minutes of the Finance & Resources Committee held on 11 January 2017 were received.

 

RECEIVED.

 ...  view the full minutes text for item 4.

5.

Public Minutes of the Audit & Risk Management Committee pdf icon PDF 201 KB

To receive the public minutes of the Audit & Risk Management Committee held on 20 January 2017.

 ...  view the full agenda text for item 5.

Minutes:

The public minutes of the Audit & Risk Management Committee held on 20 January 2017  were received.

 

RECEIVED.

 ...  view the full minutes text for item 5.

6.

APPOINTMENT OF CHAIRMEN OF SUB COMMITTEES pdf icon PDF 65 KB

Resolution of the Policy and Resources Committee.

 ...  view the full agenda text for item 6.

Minutes:

The Board considered a resolution of the Policy and Resources Committee regarding the appointment of Chairmen of Sub Committees.

 

The Town Clerk reported that, at the request of Members at a recent, Informal, meeting of the Court of Common Council this resolution had now been withdrawn and was to be referred back to the Policy and Resources Committee for further clarification.

 

The Board were therefore asked to note the resolution and the fact that an amended version of this was likely to feature on a future agenda for formal consideration/endorsement.

 

RECEIVED. 

 ...  view the full minutes text for item 6.

7.

* OUTSTANDING ISSUES REPORT pdf icon PDF 70 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

The Board received a report of the Town Clerk detailing Outstanding Actions since the last meeting.

 

The Chairman reported that the Implications of under-reported data on staff would form the subject of a future report to the Board.

 

RECEIVED.

 ...  view the full minutes text for item 7.

8.

Amendments to the Students' Union Constitution pdf icon PDF 310 KB

Report of the President of the Student Union.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Board considered a report of the Students’ Union President regarding amendments to the Students’ Union Constitution. 

 

The Students’ Union President highlighted the main changes to the Constitution, the principal one being the restructuring of the Executive Committee with each of the positions on the Committee now being paid (£1,700 p.a. for the Vice-President (Academic Affairs) and £1,500 p.a. for the other three Vice-Presidents). He stated that this had efficiently addressed the balance of work and had also reduced any overlap in certain areas. He added that other notable changes included the introduction of Re-Open Nominations and a Vote of No Confidence.

 

Finally, the President drew attention to the proposal that he should now present a report on the work of the Students’ Union at two Board meetings each year and welcomed Governors views as to which two meetings would be best suited for this.

 

In response to a question from the Chairman regarding legal advice sought on the proposed changes, the President reported that the amendments had been approved by the Academic Registrar & Director of the Student Experience, the School’s Senior Management Team and the Student Parliament. The Academic Registrar & Director of the Student Experience clarified that the Students’ Union was an unincorporated body with no legal status.

 

The Chairman noted that the President also felt it would be useful to have a nominated Governor to regularly liaise with the Students’ Union and that this would be considered at the next Governance and Effectiveness Committee.

 

In response to further questions, the Academic Registrar & Director of the Student Experience reported that the School had looked at the possibility of the Student’s Union becoming a charity but it was felt that it was not a large enough body to warrant the bureaucracy that this would entail.

 

A Co-opted Governor suggested that,

 ...  view the full minutes text for item 8.

9.

Presentation - Guildhall Innovation Division

The Vice Principal and Director of Academic Affairs to be heard.

 ...  view the full agenda text for item 9.

Minutes:

The Board were given a presentation on the Guildhall Innovation Division.

 

The Vice Principal and Director of Guildhall Innovation introduced the presentation by talking Governors through the origins of and thinking behind this work, the key drivers behind it, the aims of the work and some information as to how this was currently progressing. She added that, looking at the future and sustainability of the GSMD as an institution, the work would also explore and look to open up new income streams.

 

The School’s Entrepreneurship & Enterprise Manager provided the Board with some information on various case studies including Video Projection Mapping which involved using video technology to transform surfaces into living displays. The work had reached an audience of over 100,000 last year and provided the School with a direct income as well as work experience and future employment opportunities for its students. The Board were informed that income received from this work was expected to double next year and that the use of new technology, including the use of virtual reality, was currently being researched. The Deputy Chairman reported that the City’s Culture, heritage and Libraries Department had taken advantage of the School’s Video Projection Mapping technology which they had used for an event in Guildhall Yard, attended by over 14,000 people. She had also commended this to the Museum of London and the Museum of London in Docklands.

 

The School’s Head of Research presented a further case study on ‘Opera Nexus’.

 

The Chairman thanked the School for an extremely interesting and informative presentation detailing the kind of work being undertaken to demolish existing siloes and take performing arts from the periphery to the centre.

 

In response to a question regarding Intellectual Property, the Entrepreneurship & Enterprise Manager reported that this was owned by the School and that, in the

 ...  view the full minutes text for item 9.

10.

OUTCOME/GATEWAY 7 REPORTS

Minutes:

10a

External Paving pdf icon PDF 80 KB

Report of the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 10a

Minutes:

The Board considered a report of the Principal of the Guildhall School of Music and Drama which provided information of the outcomes from the Project to renewal of paving and lighting to the lakeside terrace and in a second phase, the paving to the front entrance ramp.  It had subsequently been decided not to proceed with the work to the front entrance ramp.

 

RESOLVED – That the Project be closed.

 ...  view the full minutes text for item 10a

10b

Decorations Phase 1 pdf icon PDF 19 KB

Report of the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 10b

Minutes:

The Board considered a report of the Principal of the Guildhall School of Music and Drama which provided information of the outcomes from the Project to redecorate, renew floor coverings and conduct associated works.

 

RESOLVED – That the Project be closed.

 ...  view the full minutes text for item 10b

10c

Theatre Lighting pdf icon PDF 21 KB

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 10c

Minutes:

The Sub-Committee considered a report of the Principal of the Guildhall School of Music and Drama which provided information of the outcomes from the Project to replace the moving lights used in the Silk Street Theatre and replace lights in the dedicated teaching space. The Project also included associated modifications to the electrical supply and support system.

 

RESOLVED – That the Project be closed.

 ...  view the full minutes text for item 10c

11.

Principal's Report pdf icon PDF 195 KB

Report of the former Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Board received a report of the former Principal of the Guildhall School of Music and Drama providing the Board with information about recent awards and prizes, together with progress on two matters of current concern: Sundial Court lease extension and Teaching Excellence Framework, round 2.

 

The Academic Registrar & Director of the Student Experience also tabled, as an appendix, the annual senior School student number snapshot as at HESES 1 December census date.

 

The Chairman took this opportunity to formally welcome the new Principal to her first Board meeting.

 

The Chairman commented that it would be useful to know the value of the awards detailed in future.

 

The Chairman reported that he would be writing to Stuart Wood ((Music Therapy Research Lead) on behalf of the Board to formally congratulate him on his MBE.

 

RECEIVED.

 ...  view the full minutes text for item 11.

12.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 12.

13.

Any other business that the Chairman considers urgent

Minutes:

There were no additional, urgent items of business for consideration.

 ...  view the full minutes text for item 13.

14.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

                                                                                     

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act as follows:-

 

Item No(s).

Paragraph No(s).

15-25

3

 

 ...  view the full minutes text for item 14.

15.

Non Public Minutes

To agree the non-public minutes of the meeting held on 14 November 2016.

 

 ...  view the full agenda text for item 15.

Minutes:

The non-public minutes of the meeting held on 14 November 2016 were considered and approved as a correct record.

 ...  view the full minutes text for item 15.

16.

Non Public Minutes of the Finance & Resources Committee

To receive the non-public minutes of the Finance & Resources Committee held on 11 January 2017.

 ...  view the full agenda text for item 16.

Minutes:

The non-public minutes of the Finance & Resources Committee held on 11 January 2017 were received.

 

 ...  view the full minutes text for item 16.

17.

Non Public Minutes of the Audit & Risk Management Committee

To receive the non-public minutes of the Audit & Risk Management Committee held on 20 January 2017. (TO FOLLOW).

 

 ...  view the full agenda text for item 17.

Minutes:

The non-public minutes of the Audit & Risk Management Committee held on 20 January 2017 were received.

 

 ...  view the full minutes text for item 17.

18.

Fire Alarm Renewal - Silk Street and John Hosier Annex - Request for Delegated Authority

Joint report of the City Surveyor and the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered and approved a report of the Principal of the Guildhall School of Music and Drama seeking delegated authority for the Town Clerk, in consultation with the Chairman and Deputy Chairman of the Board of Governors of the Guildhall School of Music and Drama and the Projects Sub Committee to approve a Gateway 3/4 Report for the renewal of the fire alarm system during the recess period around Common Council Elections.  

 ...  view the full minutes text for item 18.

19.

Gateway 5 - Renewal general electrical and dimmer installation Silk Street Theatre

Report of the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered and approved a report of the Principal of the Guildhall School of Music and Drama regarding Authority to start work on a Project to renew the general electrical and dimmer installation at Silk Street Theatre.

 ...  view the full minutes text for item 19.

20.

Outcome/Gateway 7 Report - Sundial Court Furniture

Report of the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 20.

Minutes:

The Board considered and approved a report of the City Surveyor which provided information of the outcomes from the Project to renew the furniture in the bedrooms of Sundial Court.

 ...  view the full minutes text for item 20.

21.

Teaching Excellence Framework Phase 2

Report of the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a report of the Principal of the Guildhall School of Music and Drama regarding the School’s Teaching Excellence Framework Phase 2 submission.

 ...  view the full minutes text for item 21.

22.

Guildhall School of Music & Drama Risk Register

Report of the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Principal of the Guildhall School of Music and Drama suggesting that the structure of the risk register be reviewed to map more closely onto the School’s Strategic Plan.

 ...  view the full minutes text for item 22.

23.

Access Agreement 2015/16 Monitoring return

Report of the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 23.

Minutes:

The Board received a report of the Principal of the Guildhall School of Music and Drama regarding the 2015/16 Access Agreement Monitoring return.

 ...  view the full minutes text for item 23.

24.

Annual Transparent Approach to Costing (TRAC) Return reporting for Academic Year 2015/16

Report of the Principal of the Guildhall School of Music & Drama.

 ...  view the full agenda text for item 24.

Minutes:

The Board received a report of the Principal of the Guildhall School of Music and Drama detailing the School’s annual TRAC (Transparent Approach to Costing) return for the Academic Year 2015-16.

 ...  view the full minutes text for item 24.

25.

Finance Review

Report of the Principal of the Guildhall School of Music and Drama.

 ...  view the full agenda text for item 25.

Minutes:

The Board received a report of the Principal of the Guildhall School of Music and Drama detailing the School’s financial performance up to the end of November 2016 (Period 4 of 2016-17 Academic Year).

 ...  view the full minutes text for item 25.

26.

Non Public Questions on matters relating to the work of the Board

Minutes:

There were no questions raised in the non-public session.

 ...  view the full minutes text for item 26.

27.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

Minutes:

Matters regarding the Prevent duty annual reporting: monitoring outcome and the School’s Annual Report 2015/16 were raised.

 ...  view the full minutes text for item 27.

 


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