Agenda and minutes

Apologies were received from Henry Colthurst, Stuart Fraser and Hugh Morris.

There were no declarations.

To consider minutes as follows:-

the public minutes of the Sub-Committee meeting held on 19 January 2017 were approved.

the public minutes of the joint meeting of the Resource Allocation and Efficiency and Performance Sub-Committees, with Committee Chairmen held on 19 January 2017 were noted.

Report of the Chamberlain.

NB: This report has also been considered by the Projects Sub-Committee

The Sub-Committee considered a joint report of the Chamberlain and the Director of the Built Environment concerning the governance arrangements for the allocation of external funding which was used to deliver infrastructure projects.

A Member stated that, in his view, the allocation of Section 106 funding should be determined by relevant Members as part of the negotiation process i.e. before an allocation was agreed with the developer. This would prevent officers having to renegotiate with developers how their funds would be used should concerns be expressed about the allocation subsequently. It was also suggested that the allocation of CIL funds (from the limited pot – PB Type 3) should also be considered by this Sub-Committee.

The Sub-Committee was reminded of the role of the Projects Board, that Section 106 had been largely replaced by CIL and that the Sub-Committee’s role in the allocation process would be to approve how CIL funding was split. Members were also advised that a further report was due to be submitted later in the year. In the meantime the points raised would be considered and a report submitted to the Sub-Committee in due course.

RESOLVED – that the report be noted.

Report of the Director of the Built Environment.

NB: This report will also be considered by the Planning and Transportation Committee.

The Sub-Committee considered a report of the Director of the Built Environment concerning the allocation of funding for 2017/18 from Transport for London (TfL).

RESOLVED – That approval be given to:-

1.      the allocation of the TfL grant 2017/18 to the programmes and projects set out in Table 2 of the report;

2.      the reallocation of £74,000 of TfL grant 2016/17 between the projects shown in paragraph 13 of the report;

3.      the transfer of £49,000 of TfL grant 2016/17 to freight and consolidation centres work;

4.      authority being delegated to the Director of the Built Environment to approve reallocations of up to £50,000 within a financial year (subject to TfL approval) in consultation with the Chamberlain, Chairman and Deputy Chairman of the Planning & Transportation Committee.

Report of the Chief Grants Officer.

NB: This report will also be considered by the Grand Committee later this day.

The Sub-Committee considered a report of the Chief Grants officer concerning the resources and staffing required to deliver the Central Grants programme for 2017/18.

RESOLVED – that it be recommended to the Grand Committee, that:-

1.       Staff continue to be seconded from the City Bridge Trust to manage the Central Grants programme, for a one year period (April 2017 – March 2018);

2.       Approval be given to the Central Grants Unit (CGU) recharging up to £60,000 to manage the CGU over this 12 month period; and.

3.       It be noted that an evaluation report of the CGU pilot would be submitted to the Committee in December 2017 to agree the 2018/2019 delivery approach.

There were no questions.

The following item of urgent business was considered:-

Congestion Mitigation – Additional Resources

The Sub-Committee considered a report of the Director of the Built Environment (DBE) concerning the provision of resources to fund additional enforcement measures which focus on congestion.

RESOLVED - That the decision to adjust DBE’s local risk budget by approximately £200k to fund additional enforcement resources, focused on congestion, be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

Part 2 – Non-Public Agenda

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item Nos.                                                                    Paragraph(s) in Schedule 12A

19 - 26                                                                         1, 3 and 7

To consider minutes as follows:-

The non-public minutes of the Sub-Committee meeting held on 19 January 2017 were approved.

The non-public minutes of the joint meeting of the Resource Allocation and Efficiency and Performance Sub-Committees, with Committee Chairmen held on 19 January 2017 were endorsed.

Report of the Chamberlain.

NB: This report will also be considered by the Grand Committee later this day.

The Sub-Committee considered a report of the Chamberlain concerning the funding required to enable eight projects to progress to the next gateway of the projects approvals process.

Report of the City Surveyor.

The Sub-Committee considered and agreed a monitoring report of the City Surveyor concerning the City Corporation’s bids for National Lottery Funding.

Joint report of the Town Clerk and the Commissioner of the City of London Police.

The Sub-Committee considered and agreed a joint report of the Town Clerk and the Commissioner of the City of London Police concerning the funding of the One Safe City Programme.

Report of the City Surveyor.  

The Sub-Committee considered and agreed a report of the City Surveyor concerning the funding of the crosscutting security enhancements project.

There were no questions.

The following item of urgent business was considered:-

Ring of Steel Compliance and Stabilisation Project

The Sub-Committee considered and agreed a report of the Commissioner of the City of London Police concerning theRing of Steel Compliance and Stabilisation Project.