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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Philippa Sewell
tel. no.: 020 7332 1426  Email: philippa.sewell@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from the Right Hon. the Lord Mayor Alderman Andrew Parmley, Karina Dostalova, Simon Duckworth, Stuart Fraser, Alderman Vincent Keaveny and Dhruv Patel.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 221 KB

To agree the minutes and non-public summary of the meeting held on 10th January 2017.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 10 January 2017 be agreed as an accurate record.

 

Matters Arising

Eco Audit

The Chairman advised that the Energy Board, of which she was a Member and the Head of Town Clerk and Chief Executive’s Office was the Chairman, was well informed of the Trust’s eco audit and saw it as a model for the rest of Guildhall.

 

National Council of Voluntary Organisations

The Chairman advised that any Member who wanted to attend the NCVO conference on 20th April 2017 should contact the Chief Grants Officer.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 76 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members discussed and noted the Outstanding Actions table.

 ...  view the full minutes text for item 4.

5.

Progress Report pdf icon PDF 96 KB

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Committee received the regular progress report of the Chief Grants Officer and discussed the updates provided.

 

City Bridge Trust Website

Officers advised that the grant search tool on the website had been improved and could now search by borough. The improvements being made to the website sought to make the process as transparent as possible. It was hoped that the improvement would enable current grantees to see what being done in their area and make connections, potential applicants to see what similar things were funded, and Members to see if certain organisations were currently being funded. Members noted that feedback was welcomed.

 

Draft High-Level CBT Plan

The Chief Grants Officer advised that a new framework for corporate and business planning was being developed to ensure consistency of presentation across the organisation and a succinct statement of key ambitions and objectives for every department. In the initial phase, departments and CBT had been asked to produce a draft high-level departmental plan the template for which had been developed through consultation. It was noted that the format had not been finally determined and Members were invited to comment on the format of the high-level plan as well as the content.

 

Revised budget figures were also circulated as follows:

 

Our 2017/18 budget is:        

 

Total £000

Employees

1,180

Supplies & Services

399

Total Expenditure

1,579

Total Income WNST

(108)

Total Local Risk

1,471

Grants issued

21,000

Total Central Risk

22,471

 

Stepping Stones Fund

In response to a query from the Chairman, officers advised that the proposal was for £5,000 of the existing budget (agreed at the previous meeting) to be used to fund a social investment intermediary organisation for purposes of pilot testing the invitation-only strand.

 

RESOLVED – That the new pilot element of the next Stepping Stones grants round be agreed and that

 ...  view the full minutes text for item 5.

6.

City Bridge Trust Draft Strategic Review, 2018-2023 pdf icon PDF 277 KB

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Chairman introduced the report, highlighting the importance of how this review would enable the Trust to perform its role at the centre of London. Extensive consultation had taken place and all eyes were on the Trust to see the result.

 

The Chief Grants Officer outlined the legal imperative to consult with stakeholders, but beyond that advised that it was good practice and beneficial to the Trust’s operation. He advised that, thanks to appropriate resourcing agreed by the Committee, a through and comprehensive review had taken place and he thanked Sufina Ahmad, Head of the Strategic Review, for her work. He emphasised that the strategy was still in draft form and officers were available for any further comments or feedback.

 

The Head of the Strategic Review outlined the draft strategy and Members discussed each section in turn:

 

Vision and Values

 

·         There was a need for all 3 sectors to work together.

·         There was a need to bridge the divide between the ‘have’s and ‘have not’s.

·         The Trust should use all its assets (e.g. networks; profile; experience) not just monetary ones.

·         The Vision and values were at the heart of the strategy and underpinned each part.

·         Early action was key – flexibility was needed to address this in whatever form required.

·         There was a mission to use all of the Trust’s knowledge – this should be mapped in some way.

·         The Trust should work with others that share its values and be vocal about advocating these.

 

How we Fund

 

·         Funder Plus in this strategy was much wider than currently in order to be more flexible with smaller or longer term grants.

·         The ‘Ideas fund’ allowed more flexibility for innovative approaches to new ideas or emerging needs which aligned with the vision and values but were not in an existing stream.

·         Longer

 ...  view the full minutes text for item 6.

7.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers to be urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.                                              Exempt Paragraphs

10                                                                   3

11 – 22                                                            -

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 10th January 2017.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 10 January 2017 be agreed as an accurate record.

 ...  view the full minutes text for item 10.

11.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

A Member gave a report on a recent monitoring visit she had undertaken with the Chief Grants Officer.

 ...  view the full minutes text for item 12.

 


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