Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: John Cater Email: john.cater@cityoflondon.gov.uk
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Apologies Minutes: Apologies were received from Karina Dostalova and Michael Hudson. |
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Declarations by Members under the Code of Conduct in respect of items on the Agenda Minutes: Jamie Ingham Clark declared a non-pecuniary interest in respect of item 22 due to him being a Church Warden for St Lawrence Jewry. |
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To agree the public minutes of the meeting held on 5th October. Minutes:
RESOLVED – that the public minutes of the previous meeting held on 5th October were approved as an accurate record. |
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Outstanding Actions from previous meetings PDF 14 KB Report of the Town Clerk. Minutes: Members received a report of the Town Clerk which provided information of outstanding actions from previous meetings.
RESOLVED – that Members noted the report. |
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City Surveyor’s Departmental Risk Register Quarter 2 PDF 94 KB Report of the City Surveyor. Additional documents:
Minutes: Members received a Report of the City Surveyor regarding the Departmental Risk Register. The following point was made.
A Member expressed concern that the July 2017 target date for SMT005 (Recruitment and Retention) and the March 2017 target date for CB003 (Vessel strikes) and CB007 (Tunnelling for the Thames Tideway Tunnel) did not offer a current perspective on these risks. The City Surveyor confirmed that officers would review and come back to Members in early 2018 with an update.
RESOLVED – that Members noted the Report. |
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Energy Temperature Policy & sub-metering update PDF 285 KB Report of the City Surveyor. Additional documents: Minutes: Members received a Report of the City Surveyor on the temperature policy and sub-metering. The following points were made.
A Member queried the reasoning behind the target temperature of 21C, asking whether officers had considered a lower target, officers responded that this was a widely held guideline across the industry.
Officers reassured Members that further consultation at local levels would be carried out to ensure implementation, and confirmed that the policy would apply across all major operational buildings.
In terms of the sub-metering study, officers would return in February 2018 with the Gateway 2 report before it goes to Projects Sub Committee.
RESOLVED – that Members approved the following: o Noted the contents of the report; o Adopted the Temperature policy; o Supported the recommendation to deliver the sub-metering works, noting a gateway 1/2 report will be prepared to initiate a new project. |
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Barbican - Turret and Contractor's office disposal Report PDF 86 KB Report of the Director of Community & Children’s Services. Minutes: Members received a report of the Director of Community & Children’s Services regarding the declaration of surplus properties on the Barbican Estate.
RESOLVED – that Members approved both the former Contractor’s office at Andrewe’s House and the Turret at John Wesley Highwalk were surplus to the City’s operational requirements.
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Questions on matters relating to the work of the sub-committee Minutes: In response to a question about the status of outsourced staff at the City Corporation, the City Surveyor confirmed that all outsourced staff, employed via external contractors were paid the London Living Wage. Officers would, however keep the upcoming legal challenge (University of London’s outsourced staff) monitored.
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Any other business that the Chairman considers urgent Minutes: There were no urgent items. |
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Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.
Minutes: RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.
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Non-Public Minutes To agree the non-public minutes of the meeting held on 5th October 2017. Minutes: Members received the non-public minutes of the previous Committee meeting on 5th October. |
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Outstanding Actions from non-public minutes of previous meetings Report of the Town Clerk. Minutes: Members noted a report of the Town Clerk which provided information of outstanding actions from previous meetings. |
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City Surveyor’s Business Plan 2017-18 Quarter 2 Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Additional Works Programme Progress Report Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Cyclical Works Programme Progress Report Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Review of FM and Asset Management Service Based Review Progress Report Report of the Town Clerk. Minutes: Members received a Report of the Town Clerk. |
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Additional Capital Funds for City Fund Properties Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Accommodation and Ways of Working Programme - Progress Report - Verbal Update Verbal update by the City Surveyor. Minutes: Members received a verbal Report of the City Surveyor. |
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Cyclical Works Programme (CWP) - Prioritisation of Projects Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Barbican Centre Capital Projects Progress Report Report of the ?Director - Operations and Buildings, Barbican Centre Minutes: Members received a Report of the Director – Operations and Buildings, Barbican Centre. |
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GSMD Projects Update Report of the ?Director - Operations and Buildings, Barbican Centre
Minutes: Members received a Report of the Director – Operations and Buildings, Barbican Centre |
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St. Lawrence Jewry Church - Issues Report Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Barbican Turret - Gateway Report Report of the Director of Community & Children's Services. Minutes: Members received a Report of the Director of Community and Children’s Services. |
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Barbican Contractor's Office - Gateway Report Report of the Director of Community & Children's Services. Minutes: Members received a Report of the Director of Community and Children’s Services.
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30/34 Moorgate, London EC2 - Highway Disposal Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Delegated Authority Request - Highway Disposal 22 Bishopsgate EC2 Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Port Health Tilbury Office - Disposal Report of Director - Port Health & Public Protection, Markets & Consumer Protection. Minutes: Members received a Report of the Director – Port Health & Public Protection, Markets and Consumer Protection.
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Rabbits Road Bridge Plot Report of the City Surveyor.
To Follow. Minutes: Members received a Report of the City Surveyor. |
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Chevening Road Disposal Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Citigen 2016/17 Annual Report Report of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Policy on Landlord & Tenant Act Exclusion - Verbal Update Verbal update of the City Surveyor. Minutes: Members received a Report of the City Surveyor. |
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Non-public questions on matters relating to the work of the sub-committee Minutes: There were no questions. |
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Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded Minutes: There were two items of urgent non-public business. |