Agenda and draft minutes

Alderman Vincent Keaveny was in the Chair.

Apologies were received from Deputy Roger Chadwick, Deputy Clare James, Ronel Lehmann and Lord Levene of Portsoken.

To receive an Order of the Court of Common Council dated 19 April 2018 appointing the Board of Governors for the ensuing year.

Governors considered an Order of the Court of Common Council dated 19 April 2018 appointing the Board and setting out its terms of reference.

RESOLVED, that the Order of the Court of Common Council be received.

To elect a Chairman in line with Standing Order 29.

An election for Chairman was held in line with Standing Order 29. Deputy James Thomson, being the only Governor willing to serve, was elected Chairman for the ensuing year.

A Vote of Thanks, moved by Deputy Edward Lord and seconded by Sylvia Moys, was read.

RESOLVED UNANIMOUSLY: That, at the conclusion of his three-year term of office as their Chairman, the Board of Governors of the City of London School wish to extend to:

IAN SEATON

their sincere thanks and appreciation for the way in which he has presided over the work of the Board, and the detailed care and interest he has shown in all aspects of the life at the City of London School.

During Ian’s Chairmanship, the School has continued to exemplify academic excellence – City of London Boys continue to achieve strong examination results and progress to leading universities around the globe. In 2016/17 the School secured a record number of offers from the universities of Oxford and Cambridge.

In his role he has handled the numerous and complex issues surrounding the School with great skill, determination and tact, and he had the courage to make difficult decisions when necessary. He has ensured that the School remains in a healthy financial position and appropriate investments in new facilities have been made, including the creation of the Levene Learning Centre which provides Boys with a state-of-the-art library and learning centre.

Ian has been committed to a School which reflects the diversity of the whole of London – both the City and beyond. He has overseen a transition from scholarships awarded on merit alone to a more inclusive focus on means-tested awards of financial support. In the coming years, this new approach will transform the educational opportunities of Boys who would otherwise not have the opportunity to join

To elect a Deputy Chairman in line with Standing Order 30.

On being advised that Ian Seaton did not wish to exercise his right, as immediate past Chairman, to serve as Deputy Chairman for the ensuing year, the Town Clerk conducted an election in line with Standing Order 30. Tim Levene, being the only Governor willing to serve, was elected as Deputy Chairman for the ensuing year.

To agree the public minutes and summary of the meeting held on 20 March 2018.

RESOLVED, that the minutes and non-public summary of the meeting held on 20 March 2018 be approved as a correct record.

To receive the draft minutes of the Academic and Education Sub-Committee meeting held on 23 May 2018.

RESOLVED, that the draft public minutes of the Academic and Education Sub-Committee meeting held on 23 May 2018 be received.

To receive the draft minutes of the Finance and Estates Sub-Committee meeting held on 23 May 2018.

RESOLVED, that the draft minutes of the Finance and Estates Sub-Committee meeting held on 23 May 2018 be received.

To receive the draft minutes of the Governance Sub-Committee meeting held on 23 May 2018.

RESOLVED, that the draft public minutes of the Governance Sub-Committee meeting held on 23 May 2018 be received, and the following recommendations for the appointment of Co-Opted Governors be approved:

·         Rosie Gill, for a four-year term concluding June 2022.

·         Paul Stein, for a three-year term concluding June 2021.

·         Paul Madden, for a two-year term concluding June 2020.

Report of the Town Clerk.

Governors considered a report of the Town Clerk regarding the Appointment of Sub-Committees. A Governor noted that the various bodies should properly be referred to as Committees of the Board.

RESOLVED, that

·         The compositions and terms of reference of the Finance and Estates Committee, Academic and Education Committee, Governance Committee and Bursary Committee be approved, and those of the Teachers’ Pay Panel be noted.

·         Tim Levene (Chairman) Deputy James Thomson, Alex Barr, Deputy Edward Lord, Keith Bottomley be appointed to the Finance and Estates Committee (one vacancy carried over).

·         Chris Martin (Chairman) Deputy James Thomson, Tim Levene, Dominic Christian, Caroline Haines, Paul Madden and Rosie Gill be appointed to the Academic and Education Committee.

·         Deputy James Thomson (Chairman) Tim Levene, Alderman Vincent Keaveny and Deputy Edward Lord be appointed to the Governance Committee (one vacancy carried over).

·         Deputy James Thomson (Chairman) Tim Levene and Ian Seaton be appointed to the Bursary Committee (four vacancies carried over).

To appoint and AGBIS Governor for 2018/19.

RESOLVED, that Deputy Edward Lord be appointed AGBIS Governor for 2018/19.

Report of the Chamberlain.

Governors considered a report of the Chamberlain regarding cash available in the School’s charity: The City of London School Bursary Fund incorporating The City of London School Scholarships & Prizes Fund. In response to a comment from a Governor, the Chamberlain agreed that the figure put forward as a recommendation in the report could be rounded up.

RESOLVED, that Governors agree to invest £44,000 in the City of London Charities Pool on 1 October 2018.

Report of the Director of Human Resources.

Governors considered an update report of the Director of Human Resources regarding the gender pay gap, Data Protection Policy (Employees) and People Security Policy.

RESOLVED, that the report be received.  

Report of the Head of the City of London School.

Governors considered the public Head’s Report and the following points were made.

Medical Conference

·         The Headmaster commended the work of the pupils of the Medical Society in organising the forthcoming Medical Conference on 30 June 2018. In response to suggestions from Governors, the Head agreed to contact relevant Livery Companies including Apothecaries’ and Barber Surgeons’ in order to establish if any additional support could be made available.

Staffing Update

·         The Chairman noted that the appointment of Joe Silvester (Deputy Head – Academic – Bancroft’s School) and Ellis Whitcomb (Deputy Head – Strategic Development – St Paul’s Girls’ School) were now in the public domain and therefore placed his thanks on public record, on behalf of the Board, for their respective contributions to the City of London School. A Governor commented that it reflected favourable on the professional development opportunities available at the City of London School that two members of staff were able to secure Deputy Headships.

RESOLVED, that the report be received.

There were no questions.

There was no other business.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED, that under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 20 March 2018.

RESOLVED, that the non-public minutes of the meeting held on 20 March 2018 be approved as a correct record.

Report of the Town Clerk.

Governors considered a report of the Town Clerk regarding Outstanding Actions.

To receive the draft non-public minutes of the Academic and Education Sub-Committee meeting held on 23 May 2018 and approve the recommendation concerning a sabbatical application outlined therein.

Governors considered the draft non-public minutes of the Academic and Education Sub-Committee meeting held on 23 May 2018 and the recommendation outlined therein.

To receive the draft minutes of the Finance and Estates Sub-Committee meeting held on 23 May 2018 and approve the recommendation set out therein.  

Governors considered the draft non-public minutes of the Finance and Estates Sub-Committee meeting held on 23 May 2018 and the recommendation outlined therein.

To receive the draft minutes of the Governance Sub-Committee meeting held on 23 May 2018 and approve the resolutions set out therein.

Governors considered the draft non-public minutes of the Governance Sub-Committee meeting held on 23 May 2018 and the recommendations set out therein.

Report of the Head.

Governors considered the non-public Head’s report.

Report of the Head.

Governors considered a report of the Head regarding Admissions at the City of London School at 11+ and 13+.

Report of the Bursar – to follow.

Governors considered a late report of the Head regarding Health and Safety.

There were no questions.

There were two items of other business.

Report of the Director of Human Resources.

All staff except for the Town Clerk, Head, Senior Deputy Head and Director of Human Resources left the room for the following items.

Governors considered a confidential report of the Director of Human Resources regarding the Teachers’ Pay Panel 2018/19.

Report of the Director of Human Resources.

Governors considered a confidential report of the Director of Human Resources regarding the ATL Recognition Agreement.