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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Martin Newton  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from the Deputy Chairman, Marianne Fredericks, Christopher Hayward and Deputy Philip Woodhouse and for lateness from Deputy Jamie Ingham Clark.

 ...  view the full minutes text for item 1.

2.

Declarations by Members under the Code of Conduct in respect of items on the Agenda

Minutes:

The Town Clerk notified the meeting of Deputy Ingham Clark’s interest in Item 19 (Guildhall and Walbrook Wharf Gateway Projects Update) insofar as he was a church warden of St. Lawrence Jewry, which is mentioned in that report.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 76 KB

To agree the public minutes and summary of the meeting held on 1 November 2018.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the previous meeting held on 1 November 2018 be approved as an accurate record.

 

It was noted that the Court had received an update on Mansion House at its December meeting and that a further report would come before the Sub-Committee in June or July (P01/2019). 

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 58 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Town Clerk which provided information on outstanding actions from previous meetings.

 

Members were informed that insurance cover for flooding to the Art Gallery basement would depend on the circumstances of any incident, that mitigation measures were in place to decrease water ingress possibilities, and that no problems had occurred since Spring 2018.

 

On ratings relief for owners of public conveniences, it was noted that primary legislation was required for this, but that a possible saving of £45,000 would be in scope. 

 

RECEIVED.

 ...  view the full minutes text for item 4.

5.

Work Programme pdf icon PDF 50 KB

Joint report of the Town Clerk and City Surveyor.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a joint report of the Town Clerk and City Surveyor which provided information of the Work Programme for future meetings.


RECEIVED.

 ...  view the full minutes text for item 5.

6.

Business Plan 2018-23 - Quarter 2, 2018/19 pdf icon PDF 89 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered the report of the City Surveyor on the Business Plan 2018-23 (quarter 2, 2018/19).

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Departmental Risk Register Update pdf icon PDF 64 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The City Surveyor reported to Members on the Departmental Risk Register Update.

 

RECEIVED.

 ...  view the full minutes text for item 7.

8.

Energy Performance Update 2018/19, Q2 pdf icon PDF 376 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 8.

Minutes:

The City Surveyor reported on the Energy Performance Update 2018/19, Quarter 2.

 

A Member raised the issue of performance improvements that could be made and the issue of the pool at City of London Freemen’s School that was not covered every night. It was noted that a ‘roll on, roll off’ cover would greatly assist energy consumption figures.     

 

RESOLVED – That

 

a)    a new method comparing the performance of the top 30 highest consuming sites be adopted for the next report as set out in table 2 (Performance comparison: 2018/19 Q2 with 2017/18) on page 28 of the agenda pack; and

b)    future reports be on half-hourly data for electricity and gas sites that already are or shortly will be AMR capable.

 ...  view the full minutes text for item 8.

9.

Rights of Light Claim Progress - Bernard Morgan House pdf icon PDF 809 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

The Sub-Committee had before them the report of the City Surveyor on progress on the Rights of Light Claim, Bernard Morgan House.

 

Members were asked to note that the CoL’s rights to light compensation will be finalised under the powers within the scheme of delegations to officers.

 

Discussion turned to the restriction prohibiting the CoL from claiming or acting on behalf of tenants on the loss of light claims and, in response to a question from a Member, the City Surveyor confirmed that tenants had not been informed of this and that the intention was to advise ward members accordingly. The City Surveyor undertook to liaise with the Director of Community and Children’s Services on the communication issue. The Chairman asked that this matter be added to the outstanding actions report for resolution by the next meeting (P02/2019). 

 

RECEIVED.

 ...  view the full minutes text for item 9.

10.

Public Car Parks Update pdf icon PDF 2 MB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 10.

Minutes:

The Director of the Built Environment provided his update to the Sub-Committee on public car parks.

 

During brief discussion, it was noted that option 3(b) had been favoured by the Planning and Transportation Committee and the Markets Committee.

 

RECEIVED.

 

 

 ...  view the full minutes text for item 10.

11.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 13.

14.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 1 November 2018.

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED – That the non-public minutes of the previous meeting held on 1 November 2018 be approved as an accurate record.

 ...  view the full minutes text for item 14.

15.

Non-Public Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee noted a report of the Town Clerk which provided information of outstanding non-public actions from previous meetings.

 ...  view the full minutes text for item 15.

16.

Asset Management Service Based Review Report

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Sub-Committee considered the report of the City Surveyor on the Asset Management Service Based Review.

 ...  view the full minutes text for item 16.

17.

Temple Bar – Letting

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The City Surveyor reported on a lease proposal relating to Temple Bar and additional accommodation.

 ...  view the full minutes text for item 17.

18.

Minor Works Frameworks - Stage 2 Award

Joint report of the Chamberlain and the City Surveyor on behalf of the Facilities Services Category Board.

 ...  view the full agenda text for item 18.

Minutes:

Members had before them the joint report of the Chamberlain and the City Surveyor, on behalf of the Facilities Services Category Board, on the Minor Works Frameworks – Stage 2 Award.

 ...  view the full minutes text for item 18.

19.

Guildhall and Walbrook Wharf - Gateway Projects Update

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The City Surveyor updated the Committee on the Guildhall and Walbrook Wharf Project.

 ...  view the full minutes text for item 19.

20.

Guildhall Masterplan

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

The Sub-Committee considered the report of the City Surveyor on the Guildhall Complex Masterplan.

 ...  view the full minutes text for item 20.

21.

Smart Working and Relocation of Walbrook Wharf City Team

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

Members had before them the City Surveyor’s report on smart working and relocation of the Walbrook Wharf City Teams.

 ...  view the full minutes text for item 21.

22.

GLA Roads - Land Dispute with Transport for London

Joint report of the Comptroller and City Solicitor and the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

The Comptroller and City Solicitor and the City Surveyor reported to Members on the GLA Roads land dispute with Transport for London.

 ...  view the full minutes text for item 22.

23.

Combined Heat and Power System - Annual Report 2017/18

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

The City Surveyor submitted his annual report to Members on the Combined Heat and Power System.

 ...  view the full minutes text for item 23.

24.

Citigen Contract - Oral Update

The City Surveyor to be heard.

 ...  view the full agenda text for item 24.

Minutes:

The City Surveyor gave an oral update on the Citigen Contract.

 

 ...  view the full minutes text for item 24.

25.

Registration of the City's Freehold Titles

Report of the Comptroller and City Solicitor.

 ...  view the full agenda text for item 25.

Minutes:

The Sub-Committee considered the Comptroller and City Solicitor’s report on the first registration of the City’s freehold titles.

 ...  view the full minutes text for item 25.

26.

Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 26.

Minutes:

The Town Clerk reported on delegated and urgent action taken between meetings.

 ...  view the full minutes text for item 26.

27.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 27.

28.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 

 ...  view the full minutes text for item 28.

29.

Guildhall Plant Team - New Ways of Working

Report of the City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

Members had before them the City Surveyor’s report on new ways of working for the Guildhall Plant Team.

 ...  view the full minutes text for item 29.

 


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