Agenda and minutes

Venue: Virtual Public Meeting (Accessible Remotely)

Contact: Chloe Rew
tel. no.: 020 7332 1427  Email: chloe.rew@cityoflondon.gov.uk

Note: Virtual Public Meeting (Accessible Remotely) 

Items
No. Item

1.

Apologies

Minutes:

The Chairman opened the meeting thanking Alderman Nick Anstee and Alderman John Garbutt for their service on the Committee, as they would not be seeking reappointment following the end of their terms.

 

Apologies were received from Dan Worsley.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meeting pdf icon PDF 148 KB

To agree the public minutes and non-public summary of the meeting held on 2 June 2020.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that – the public minutes and non-public summary of the previous meeting held on 2 June 2020 be agreed as a correct record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions of the Committee pdf icon PDF 13 KB

Member are asked to note the Committee’s Outstanding Actions List.

 ...  view the full agenda text for item 4.

Minutes:

Members received the Committee’s list of outstanding actions, noting that the outstanding action regarding Brexit assessments would be removed.

 

 ...  view the full minutes text for item 4.

5.

Committee Work Programme pdf icon PDF 135 KB

Member are asked to note the Committee’s Work Programme.

 ...  view the full agenda text for item 5.

Minutes:

Members received the Committee’s work programme, noting that changes to the informal risk challenge session arrangements would be agreed for the accompanying report at item 10a).

 ...  view the full minutes text for item 5.

6.

Internal Audit Update Report pdf icon PDF 205 KB

Report of the Head of Audit and Risk Management.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members received a report of the Head of Audit and Risk Management relative to Internal Audit.

 

RESOLVED, that – the report be received and the following points be noted with respect to project management:

1)    Members expressed concern regarding the Corporate Wide Project Management at paragraph 3 of the report, and the Head of Audit and Risk Management confirmed that officers were working with internal audit to determining a solution;

2)    Members requested that this report be brought to the Projects Sub-Committee;

3)    The Chamberlain would work with the Head of Audit and Risk Management and the Town Clerk to ensure Chief Officers were aware of the need to undertake internal audit work and the importance of resuming full delivery of the Internal Audit Plan as restrictions from the COVID-19 pandemic ease.

 

 ...  view the full minutes text for item 6.

7.

Corporate Risk Update pdf icon PDF 86 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a report of the Chamberlain relative to the Corporate Risk Register. The report sought approval for a new risk, CR35 Unsustainable Medium-Term Finances risk, to be added to the Corporate Risk Register, into which other risks could be incorporated.

 

Following discussion, Members did not agree to incorporating CR23 Police Funding into CR35 as this would minimise the focus on the risks and issues specific to the Police.

 

RESOLVED, that – Members agree the following:

1)    to endorse the inclusion of CR35 Unsustainable Medium-Term Finances risk on the corporate risk register;

2)    to not incorporate CR23 Police Funding into CR35;

3)    to incorporate CR31 Fundamental Review risk into CR35;

4)    to note the de-escalation of CR27 Change Management to the departmental level (Town Clerk’s)

 ...  view the full minutes text for item 7.

8.

Ofsted Inspection 2020 pdf icon PDF 149 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members received a report of the Director of Community & Children’s Services relative to the 2020 Ofsted Inspection, noting that children’s social services received an ‘Outstanding’ judgement.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other Business that the Chairman considers urgent

Minutes:

The Deputy Chairman (Member) noted this was Alderman Luder’s last meeting as Chairman of the Committee, and expressed thanks on behalf of the Committee for the Chairman’s contributions. A formal tribute would take place at the following meeting.

 ...  view the full minutes text for item 10.

10a

Future arrangements for the Informal Risk Challenge sessions pdf icon PDF 123 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 10a

Minutes:

Members considered a report of the Chamberlain relative to future arrangements for the Informal Risk Challenge Session, requesting that the sessions be disaggregated from the Grand Committee meetings in order to hold more regular sessions, therefore ensuring all departments would participate in the sessions within two years.

 

RESOLVED, that – Members agree the following:

1)    that the Chief Officer Informal Risk Challenge (IRC) sessions be held separately from the cycle of Committee meetings with effect from September 2020;

2)    that the IRC sessions be held on a more frequent basis, with up to two sessions between each Committee meeting, depending on the Committee meeting date schedule;

3)    that the Schedule of IRC sessions gives due consideration to the potential risk exposure of the City Corporation of both existing and new risk areas, as well as the effectiveness of the departmental risk management arrangements. The duration of each IRC will be proportionate to risk exposure and effectiveness of each departmental risk management arrangements up to one hour maximum per IRC session;

4)    that lighter-touch IRC sessions take place where the Committee is satisfied that there are effective risk management arrangements in place. This proportionate approach would be reviewed on a regular basis, subject to the continued effectiveness of departmental risk management arrangements and the overall and up-to-date risk profile of departments;

5)    agree that, subject to the views of the Committee in relation to the above, the IRC administrative working arrangements be approved by the Chairman and Deputy Chairmen;

6)    that further consideration be given to incorporating the session note into the Grand Committee agenda, aiming to balance the public interest with the candid nature of the discussion.

 ...  view the full minutes text for item 10a

11.

Exclusion of the Public

MOTION, that – under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that – under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes of the previous meeting

To agree the Non-Public minutes of the meeting held on 2 June 2020.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED, that – the non-public minutes of the previous meeting held 2 June 2020 be agreed as a correct record.

 ...  view the full minutes text for item 12.

13.

Deep Dive - CR16: Information Security Risk

Report of the Chamberlain.

 ...  view the full agenda text for item 13.

Minutes:

Members received a report and presentation of the Chamberlain relative a Deep Dive of CR16 – Information Security.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 13.

14.

Non-Public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was one item of other business discussed in confidential session.

 ...  view the full minutes text for item 15.