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Venue: Committee Room 3 - 2nd Floor West Wing, Guildhall. View directions

Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

"In Camera" Session

Minutes:

Before the commencement of formal proceedings, the Committee held its usual “in camera” session attended only by the Head of Audit and Risk Management, the Audit Manager and the Town Clerk’s representative.

 ...  view the full minutes text for item 1.

2.

Apologies

Minutes:

Apologies for absence were received from Deputy Bennett and Lynne Williams.

 ...  view the full minutes text for item 2.

3.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 3.

4.

Public Minutes pdf icon PDF 74 KB

To agree the public minutes and summary of the meeting held on 14 November 2018.

 

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED –That the public minutes of the meeting held on 14 November 2018 be approved.

 ...  view the full minutes text for item 4.

5.

Outstanding Actions pdf icon PDF 41 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Town Clerk’s report on outstanding public actions was considered by the Committee.

 

On IT pedagogy, it was noted that the E-Learning Technologist had commenced duties in January and that an IT audit was being undertaken. Considering the extremely low risk in this area the Committee agreed to delete this action from the list going forward.

 

RECEIVED.  

 ...  view the full minutes text for item 5.

6.

Audit Update pdf icon PDF 79 KB

Report of the Head of Audit and Risk Management.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Head of Internal Audit and Risk Management provided his update report.

 

Members noted that the student affairs audit had now been finalised and had been confirmed as amber, with 10 amber recommendations. The School’s estates strategy would go before the Board for approval on 18 February and any required audit action arising from the approval of this strategy would follow on. The Committee noted the proposed high-level audit plan for 2019-20 and statement of intent for 2020-22 that was before them in the report. 

 

The Chairman raised the issue of the December 2018 target dates for the talent management strategy and the workforce plan, and the Head of HR, Barbican / GSMD confirmed that there had been a small delay in work on the professional development framework meaning that the talent management audit had been unable to be concluded, and the framework would firstly be considered at the Staff Development Committee. He undertook to inform the Head of Internal Audit and Risk Management and the Chairman and Deputy Chairman of the Committee of the date of this meeting. The workforce plan had been completed and was on the agenda for this meeting.   

 

The Deputy Chairman then referred to the current ‘back end loading’ of planned audits and the need to ensure the high-level plan was more granular, ensuring clarity on individual responsibility for an audit, and appropriate scheduling which took account of major School events and work that made key staff unavailable. It was noted that the intention was to ensure officer responsibility was clear and information was provided on the reason for the audit. The Chairman emphasised the need to set realistic and achievable target dates for implementations of recommendations.

 

RECEIVED.  

 

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Audit & Risk Management Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 8.

9.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 9.

10.

Non Public Minutes

To agree the non-public minutes of the meeting held on 14 November 2018.

 

 ...  view the full agenda text for item 10.

Minutes:

The non-public minutes of the meeting held on 14 November 2018 were approved.

 ...  view the full minutes text for item 10.

11.

Non Public Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

The Town Clerk’s report on non-public outstanding actions was noted.

 ...  view the full minutes text for item 11.

12.

Data Futures

Oral update of the Principal on progress on required resources as requested by the Committee at its November 2018 meeting.

 ...  view the full agenda text for item 12.

Minutes:

The Principal provided an oral report on data futures.

 ...  view the full minutes text for item 12.

13.

Recruitment and Retention of Teaching Staff

Report of the Principal.

 ...  view the full agenda text for item 13.

Minutes:

The Principal reported on recruitment and retention of teaching staff.

 ...  view the full minutes text for item 13.

14.

Safeguarding and Extremism

Report of the Principal.

 ...  view the full agenda text for item 14.

Minutes:

The Committee considered the Principal’s paper on safeguarding and extremism on campus.

 ...  view the full minutes text for item 14.

15.

Risk Register

Report of the Principal.

 ...  view the full agenda text for item 15.

Minutes:

The Principal reported on the risk register.

 ...  view the full minutes text for item 15.

16.

Annual Transparent Approach to Costing (TRAC) Return 2017/18

Report of the Principal.

 ...  view the full agenda text for item 16.

Minutes:

The Committee had before them the Principal’s report on the annual transparent approach to costing (TRAC) return.

 ...  view the full minutes text for item 16.

17.

Finance Review Period 9

Report of the Principal.

 ...  view the full agenda text for item 17.

Minutes:

The Principal reported on the finance review period 9.

 ...  view the full minutes text for item 17.

18.

Profile in League Tables

Report of the Principal.  TO FOLLOW

 ...  view the full agenda text for item 18.

Minutes:

The Committee were given an oral report of the Principal on profile in league tables.

 ...  view the full minutes text for item 18.

19.

Succession Planning / Workforce Plan

Report of the Principal. 

 ...  view the full agenda text for item 19.

Minutes:

The Principal reported on succession planning / workforce plan.

 ...  view the full minutes text for item 19.

20.

Non Public Questions on matters relating to the work of the Audit & Risk Management Committee

Minutes:

There was one non-public question.

 ...  view the full minutes text for item 20.

21.

Any other business that the Chairman considers urgent and which the Sub Committee agree should be considered whilst the public are excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 21.

 


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