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Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Greg Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

There were no apologies.

 

The Chairman took the opportunity, on behalf of the Committee, to express her sincere gratitude to Neil Constable. Neil had served on the Board of Governors for many years, after which time he had continued to serve on the Audit & Risk Management Committee as an external Member until his recent resignation. She thanked him sincerely for his many contributions and dedication over the years and advised that she would be writing to him separately to thank him formally on the Committee’s behalf.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Election of Deputy Chairman

Minutes:

The Chairman reminded Members that, following Graham Packham’s election as Deputy Chairman of the Board of Governors and his departure from the Audit & Risk Management Committee, this Committee now lacked a Deputy Chairman. 

 

Accordingly, the Committee proceeded to elect a Deputy Chairman for the year ensuing. The Town Clerk read a list of Members eligible to stand and Randall Anderson, being the only Member expressing his willingness to serve, was duly elected as Deputy Chairman.

 

 ...  view the full minutes text for item 3.

4.

Public Minutes pdf icon PDF 67 KB

To agree the public minutes and summary of the meeting held on 16 April 2019.

 

 ...  view the full agenda text for item 4.

Minutes:

The public minutes of the meeting held on Tuesday 16 April 2019 were approved, subject to a correction to the Director of Operations & Buildings’ job title.

 ...  view the full minutes text for item 4.

5.

Internal Audit Update pdf icon PDF 79 KB

Report of the Head of Internal Audit and Risk Management.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Governors received a report of the Head of Internal Audit and Risk Management providing an update on Internal Audit matters.

 

The Head of Internal Audit advised that the implementation of recommendations from previous audits was progressing well, with the School having undertaken significant activity since the last meeting. He was also pleased to report that there had been highly constructive dialogue with the School over the summer period which had enabled the collaborative agreement of a new audit plan and a timetable for forthcoming activity.

 

It was clarified that the Student Affairs annual report actions listed in the report should state October rather than September as the relevant target date, as the requisite information would not be available in time to facilitate September completion. In addition, it was agreed that the scheduled Data Futures audit would need to be removed from the 2020/21 audit schedule and a “to be confirmed” status ascribed to it, as there was not yet certainty from Government as to when this this scheme would be introduced.

 

It was agreed that, in future, dates should be set out in the report instead of referring to quarters, as there was a difference between the School’s year and the financial year, which could lead to confusion.

 

RESOLVED, that the report be noted.

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Audit & Risk Management Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any other business that the Chairman considers urgent

Minutes:

There was one item:

 

Co-option of External Members

The Chairman noted that the Committee’s terms of reference granted the ability to co-opt Individuals with relevant skills directly onto the committee to assist it in fulfilling its duties. Following Neil Constable’s resignation, she suggested that it would be beneficial to advertise with the intent to appoint at least two individuals, with suitable expertise of audit and risk in the higher education, and the arts sector. 

 

The committee unanimously agreed to the advertising for at least two individuals with relevant skills to be co-opted onto the Guildhall School of Music and Drama’s Audit & Risk Management Committee. The Remuneration & Nominations Committee should be informed of the decision and involved in the process and that officers should liaise to produce suitable wording for an advert and identify publications in which to advertise, as well as to clarify the processes and timetable for recruitment. 

 

 

 ...  view the full minutes text for item 7.

8.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 8.

9.

Non Public Minutes

To agree the non-public minutes of the meeting held on 16 April 2019.

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 16 April 2019, be approved.

 ...  view the full minutes text for item 9.

10.

Risk Register

Report of the Principal.

 ...  view the full agenda text for item 10.

Minutes:

Governors received a report of the Principal regarding the Guildhall School of Music and Drama Risk Register.

 ...  view the full minutes text for item 10.

11.

Non Public Questions on matters relating to the work of the Audit & Risk Management Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers urgent and which the Sub Committee agree should be considered whilst the public are excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 12.

 


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