Agenda and minutes

There were no apologies.

There were no declarations.

To agree the public minutes of the meeting held on 6^th February 2020

RESOLVED, that the public minutes and non-public summary of the meeting held on 6 February 2020 be approved.

Report of the Chamberlain

Members considered a report of the Chamberlain regarding the Procurement Sub-Committee’s Work Programme as at July 2020 and the following points were made.

·         The Chamberlain noted that the programme would require revision in light of the corporate impact of COVID-19, and that a revised programme would be submitted to the September 2020 meeting. In response to a request, the Chamberlain agreed to ensure that revisions were made explicit in order to facilitate comparison between the former and revised work programmes.

RESOLVED, that the report be received.

Report of the Chamberlain

Members considered a quarterly progress report of the Chamberlain regarding City Procurement and the following points were made.

·         In response to a question, the Chamberlain replied that no suppliers had invoked force majeure since the onset of COVID-19. Some suppliers had noted that it may have been necessary at the onset of the crisis, but proactive supplier management by representatives of the City had mitigated supplier those concerns.

·         A Member noted that the Chamberlain should ensure that City Procurement’s approach to SME suppliers was aligned with wider City of London Corporation policy e.g. SME support in development by Innovation & Growth.

·         In response to a comment, the Chamberlain confirmed that City Procurement would be alive to the possibility to support SMEs based within the City of London, whilst striking an appropriate balance between supporting viable businesses and allowing market forces to take their course.

RESOLVED, that the report be received.

Report of the Town Clerk

Members considered a resolution of the Projects Sub (Policy and Resources) Committee regarding Performance Bonds and Parent Company Guarantees. The Chairman welcomed the resolution and noted that the Chamberlain was reviewing whether performance bonds and parent company guarantees could be further embedded appropriately within the City’s procurement processes.

RESOLVED, that the resolution be received.

There were no questions.

There was no other business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED, that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 6^th February 2020

RESOLVED, that the non-public minutes of the meeting held on 6 February 2020 be approved.

Report of the Town Clerk

Members considered a report of the Town Clerk regarding outstanding matters.

Joint report of The City Surveyor and The Chamberlain

Members considered a joint report of the Chamberlain and the City Surveyor regarding a Power Purchase Agreement (PPA) for Offsite Renewable Electricity – Procurement Stage 1A Mid-Tender Progress.

Report of The Chamberlain

Members considered an update report of the Chamberlain regarding the Rough Sleeping Outreach Service.

Report of The Chamberlain

Members considered a joint report of the Town Clerk, Commissioner and Chamberlain regarding Action Fraud and National Fraud Intelligence Bureau – Latest Offer.

The Chamberlain to be heard.

The Chamberlain was heard regarding the Contract Dispute.

Report of the Chamberlain

Members considered an Annual Waiver Report 2019/20 of the Chamberlain.

Members considered a report of the Chamberlain regarding City of London Police: Digital Interview Recording Project Lessons Learned.

There were no non-public questions.

There were no non-public questions.