Agenda and minutes

Venue: Virtual Meeting (Accessible Remotely)

Contact: Chloe Rew
tel. no.: 020 7332 1427  Email: chloe.rew@cityoflondon.gov.uk

Note: Virtual Meeting (Accessible Remotely) 

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Roger Chadwick.

 

The Chairman welcomed Deputy Roger Chadwick to the Sub-Committee, and thanked Simon Duckworth, John Fletcher and Deputy Wendy Hyde for their service.

 ...  view the full minutes text for item 1.

2.

Declarations by Members of any personal and prejudicial interests in respect of items on this Agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 104 KB

To agree the public minutes and non-public summary of the previous meeting held on 21 January 2020.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that – the public minutes and non-public summary of the previous meeting held on 21 January 2020 were agreed as a correct record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 75 KB

Members are asked to note the outstanding actions.

 ...  view the full agenda text for item 4.

Minutes:

Members received the outstanding actions list.

 

The following items were marked as completed:

-       21 January 2020 Item 4: CGP and CGU Updates and Next Steps

-       21 January 2020 Item 4: Community Infrastructure Levy and Neighbourhood Fund Report

-       12 November 2019 Item 5: Annual Report for Resource Allocation Sub-Committee be brought to Finance Grants Oversight and Performance Sub-Committee prior to submission to RASC.

 

It was further noted that the matter relating to Open Spaces (21 January 2020 Item 12) was being considered by responsible officers in the Open Spaces Department, although it was important to note that there were some legal limitations relating to the proposal including that some of the Open Spaces in the City of London were not owned by the City Corporation, and there were restrictions on advertising and display of sponsorship in the City of London. The Sub-Committee would receive a further update at a later date.

 

 ...  view the full minutes text for item 4.

5.

Work Programme pdf icon PDF 46 KB

Members are asked to note the Sub-Committee’s forward plan.

 ...  view the full agenda text for item 5.

Minutes:

Members received the Sub-Committee’s work programme.

 ...  view the full minutes text for item 5.

6.

Central Grants Programme (CGP) and Central Grants Unit (CGU) - Update Report pdf icon PDF 221 KB

Report of the Chief Grants Officer & Director of City Bridge Trust.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a report of the Chief Grants Officer & Director of City Bridge Trust relative to the Central Grants Programme (CGP) and Central Grants Unit (CGU) Update. Members received an overview of CGU work since the last meeting in January 2020. It was noted that COVID-19 restrictions came into effect at the beginning of the new financial year which had an impact on the work.

 

RESOLVED, that – Members:

1.    agree the wording of the Central Grants Programme Annual Report at Appendix 1 for onward submission to committees;

2.    note the Central Grants Programme Annual Report; and,

3.    note the CGP and CGU progress update report.

 ...  view the full minutes text for item 6.

7.

Presentation: Monitoring & Evaluation - 2019/20 Annual Report

Head of the Central Grants Unit to be heard.

 ...  view the full agenda text for item 7.

Minutes:

Members received a presentation of the Head of the Central Grants Unit relative to the Monitoring & Evaluation for the 2019-20 Annual Report. The presentation provided a breakdown of the amounts that have been awarded across the programmes, with a total of 50 grants awarded across programmes; the success rate of applications; and, an overview of what types of applications are received.

 

RESOLVED, that the presentation be received and its contents noted.

 ...  view the full minutes text for item 7.

8.

City of London Community Infrastructure Levy - Launch of Neighbourhood Fund pdf icon PDF 103 KB

Report of the Chief Grants Officer and Director of the City Bridge Trust.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members received a report of the Chief Grants Officer and Director of City Bridge Trust relative to the City of London Community Infrastructure Levy (CIL) Launch of the Neighbourhood Fund. The programme launched three weeks prior on 1 September 2020. Although the launch had been delayed by six months as a consequence of the COVID-19 health pandemic, the time was used to expand reach and awareness. At the time of reporting, one application had been completed, and 10-12 more were anticipated. The current financial value of the Neighbouhood Fund is £5.6M, and as this money was derived from developments in the City, it was confirmed that this money is required to be spent within the boundaries of the City of London, for the benefit of City Communities. It was also noted that the arrangements would be reviewed in one year.

 

RESOLVED, that – the report be received and its contents noted.

 

 ...  view the full minutes text for item 8.

9.

Benefits in Kind Reporting - Interim Update pdf icon PDF 208 KB

Report of the Chief Grants Officer & Director of City Bridge Trust.

 ...  view the full agenda text for item 9.

Minutes:

Members received a report of the Chief Grants Officer & Director of City Bridge Trust relative to the Benefits In Kind Reporting – Interim Update. The reporting period reflected changes in reporting deadlines agreed at the previous meeting, which looked at the financial year end in line with the City Corporation’s Philanthropy Strategy. COVID-19 restrictions had also impacted upon Benefits in Kind (BiK) due offered in respect of premises and other facilities. However, significant other BiK support had been provided in response to COVID-19 and these will be considered in more detail and a report presented in the 2020/21 BIK Annual Report. It was noted that the BiK policy had been reviewed and was considered to be satisfactory but that further work was required to support implementation and reporting by Departments.

 

RESOLVED, that – the report be received and its contents noted.

 

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were none.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED, that – under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To agree the non-public minutes of the previous meeting held on 21 January 2020.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED, that – the non-public minutes of the previous meeting held 21 January 2020 be agreed as a correct record.

 ...  view the full minutes text for item 13.

14.

Update Report on the Corporate Charities Review

Report of the Chief Grants Officer & Director of City Bridge Trust.

 ...  view the full agenda text for item 14.

Minutes:

Members received a report of the Chief Grants Officer & Director of City Bridge Trust relative to an update on the Corporate Charities Review.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 14.

15.

Non-public questions on matters relating to the work of the Sub-Committee

Minutes:

There were none.

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There were none.

 ...  view the full minutes text for item 16.