Agenda and draft minutes

Venue: https://youtu.be/xCl3fdy7KXw

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Note: Virtual Public Meeting (Accessible Remotely) 

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Karina Dostalova.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 188 KB

To agree the public minutes and summary of the meeting held on 16 March 2020.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 16 March 2020 be approved as a correct record subject to James de Sausmarez being marked as present.

 ...  view the full minutes text for item 3.

4.

COVID Update

Town Clerk to be heard.

 ...  view the full agenda text for item 4.

Minutes:

A COVID update was delivered by the Head of the Project Management Office and the following points were made.

 

·         In terms of Built Environment projects, Riney had conducted a risk assessment for socially distanced working arrangements. The City had reallocated monies towards transportation projects that aimed to mitigate COVID-related issues. A potential longer-term implication of COVID was whether there would be a reduction in the level of s278/s106 funded projects being brought forward.

 

·         Barbican…

 

·         City of London Police projects had been affected by the delay in securing project supplies from Asia.

 

·         A portfolio overview report would be provided to Members in June 2020.

 

·         In response to a question, the Head of the Projects Management Office noted that RAG reporting of projects would be twin track, encompassing both ordinary project risk that lay within the City’s control, and COVID-related project risk. The Head of the PMO undertook to brief Members on the value of affected projects outside of the meeting.

 

The Assistant Director of Property Projects Group delivered a further COVID update and the following points were made.

 

·         Nationally, 80% of major construction projects had resumed up to 75% of capacity. That percentage of major projects was reduced to 60% in the City due to unique challenges around logistics.

 

·         The City would spend the next six weeks assessing the impact of COVID on each of its contractors.

 

·         All contractors were now on site on the City’s major projects. They were facing some industry-wide challenges, such as whether COVID should be considered force majeure or not. Five separate drafts of site guidelines in recent weeks had also led to some confusion. Some contractors had been forced into making redundancies, and supply shortages were being experienced.

 

·         The City was analysing COVID impact across three main phases: (1) the period 23 March – 11

 ...  view the full minutes text for item 4.

5.

Gateway 2 - Barbican Art Gallery Chiller Replacement pdf icon PDF 131 KB

Report of the Managing Director, Barbican Centre.

 

To be read in conjunction with the Non-Public appendices found at agenda item 18.

 

 

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members considered a Gateway 2 report of the Managing Director, Barbican Centre regarding Barbican Art Gallery Chiller Replacement, noting the non-public appendix at Item 18.

 

RESOLVED, that Members

 

·         Approve a budget of £14,000 to reach Gateway 3/4 (staff costs, consultant fees and surveys).

 

·         Note the estimated cost range of £300,000 (excluding risk).

 

·         Approve a costed risk provision of £4,000 to be drawn down via delegation to Chief Officer.

 ...  view the full minutes text for item 5.

6.

Gateway 3 - Bank Junction Improvements - All Change at Bank pdf icon PDF 3 MB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 6.

Minutes:

Members considered a Gateway 3 report of the Director of the Built Environment regarding Bank Junction Improvements – All Change at Bank and the following points were made.

 

·         The Chairman confirmed that options 1, 4 and 5 within the report had been approved by the Streets and Walkways Sub (Planning and Transportation) Committee at its meeting on 26 May 2020.

 

RESOLVED, that Members,

 

·         Note the additional £4m funding from the City’s 2019 Capital bid process.

 

·         Note the total estimated cost of the project of £5m-£5.6m (excluding risk).

 

·         Approve Options 1, 4 and 5 as the closure/restriction options to take forward to Gateway 4.

 

·         Agree the revised budget line amounts set out at Table 1, Section 3 within the report which remain within the existing approved budget allocation of £1,583,457.

 

·         Delegate authority to the Director of the Built Environment to approve budget adjustments above the existing authority within the project procedures and in consultation with the Chamberlain, between budget lines if this is within the approved total project budget amount.

 

 

 ...  view the full minutes text for item 6.

7.

Gateway 6 - City Public Realm Projects Consolidated Outcome Report pdf icon PDF 13 MB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7.

Minutes:

Members considered a consolidated Gateway 6 report of the Director of the Built Environment regarding City Public Realm Projects, namely those relating to Fredericks Place, 8-10 Moorgate, 1 Angel Court, 11-19 Monument, Monument Street/Lower Thames Street, Fenchurch Place, and Lime Street/Cullum Street. The following points were made.

 

·         The Director of the Built Environment noted that the projects represented a mix of s278 and s106 projects, including some voluntary s278s such as that at Fenchurch Place, paid for by the Mercers’ Company. The employment of Riney for highway works had given the City a high degree of flexibility in delivery of works. There were a number of underspends across the projects, which meant the City would be undertaking more detailed surveys going forward to better inform cost estimates. Underspent s278 monies would be returned to the developer, and s106 monies returned to the City’s s106 balance.

 

·         A Member noted that one potential implication of COVID would be less s278/s106 developments going forward, and urged the City to ensure that, if this proved to be the case, to do less improvement projects to the usual high standard, rather than seeking to do a large number of projects that compromised on quality of outcomes.

 

RESOLVED, that Members

 

·         Approve the closure of Frederick’s Place Environmental Enhancements and note the return of remaining funds to the developer.

 

·         Approve the closure of the 8-10 Moorgate Area Improvements project.

 

·         Approve the closure of the 1 Angel Court Area Improvements project.

 

·         Approve the closure of the 11-19 Monument Street Area Improvements project and note the return of remaining funds to the developer.

 

·         Approve the closure of the Monument and Lower Thames Street Junction Public Realm Enhancement Project.

 

·         Approve the closure of the Fenchurch Place project, note the outstanding actions and authorise the return of the underspend to

 ...  view the full minutes text for item 7.

8.

Questions on matters relating to the work of the Sub-Committee

Minutes:

Impact of Thames Tideway Works on Blackfriars Bridge

In response to a question from a Member on the impact of Thames Tideway works on Blackfriars Bridge, the Director of the Built Environment noted that works to the bridge were being affected by both Thameslink works and Thames Tideway works. Given repainting works to the Bridge were five years overdue, the City was proceeding with tender bids and planned to award the successful tender by the end of the year. The procurement strategy allowed tenderers to work flexibly across a five-year period to allow them to work collaboratively with Thames Tideway, given the Port of London Authority’s requirements for limiting span closures. Lastly the City had removed a section of bridge parapet to better understand potential works issues.

 ...  view the full minutes text for item 8.

9.

Any other business that the Chairman considers urgent pdf icon PDF 87 KB

Additional documents:

Minutes:

Gateway 6 – New Fully Accessible Education and Community Engagement Centre at Tower Bridge

The Chairman noted that the report at Item 17 was now deemed public and therefore would be taken as an item of other business. A copy of the report was available on the City’s public committee pages.

 

RESOLVED, that Members note the lessons learned and approve the closure of the project.

 

 

 ...  view the full minutes text for item 9.

10.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED, that the Sub-Committee move into non-public session and the public streaming of the meeting be discontinued.

 

 ...  view the full minutes text for item 10.

11.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 16 March 2020.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 16 March 2020 be approved.

 ...  view the full minutes text for item 11.

12.

Gateway 3/4 - Barbican Exhibition Halls - Enabling Works

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

Members considered a Gateway 3/4 report of the City Surveyor regarding Barbican Exhibition Halls – Enabling Works.

 ...  view the full minutes text for item 12.

13.

Gateway 1-4 - Installation of Sprinklers in Social Housing Tower Blocks

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 13.

Minutes:

Members considered a combined Gateway 1/2/3/4 report of the Director of Community and Children’s Services regarding the installation of sprinklers in social housing tower blocks.

 ...  view the full minutes text for item 13.

14.

Gateway 3/4 - Bridge House Estates 30-34 New Bridge Street EC4V 6BJ Refurbishment

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

Members considered a Gateway 3/4 report of the City Surveyor regarding Bridge House Estates 30-34 New Bridge Street EC4V 6BJ Refurbishment.

 ...  view the full minutes text for item 14.

15.

Gateway 3/4 - Refurbishment of Tower Chambers, 74 Moorgate, EC2 - Bridge House Estates

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

Members considered an updated Gateway 3/4 report of the City Surveyor in the supplementary agenda pack regarding the refurbishment of Tower Chambers, 74 Moorgate EC2 – Bridge House Estates.

 ...  view the full minutes text for item 15.

16.

Gateway 3/4 - Refurbishment of Electra House, 84 Moorgate, EC2 - Bridge House Estates

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

Members considered an updated Gateway 3/4 report of the City Surveyor in the supplementary agenda pack regarding the refurbishment of Electra House, 84 Moorgate, EC2 – Bridge House Estates.

 

 ...  view the full minutes text for item 16.

17.

Gateway 6 - New Fully Accessible Education and Community Centre at Tower Bridge

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Town Clerk noted that this item had been moved on to the public side of the agenda at Item 9 (Any Other Business).

 ...  view the full minutes text for item 17.

18.

Non Public Appendices to Barbican Art Gallery Chiller Replacement

To be read in conjunction the report of the Managing Director, Barbican Centre at Agenda Item 5.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED, that the non-public appendix to Item 5 (Gateway 2 Barbican Art Gallery Chiller Replacement) be noted.

 ...  view the full minutes text for item 18.

19.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 19.

20.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There were two items of urgent business.

 ...  view the full minutes text for item 20.