Agenda item

To agree the public minutes and the non-public summary of the previous meeting of the Epping Forest and Commons Committee held on the 16^th of November 2020.

The Committee considered the draft public minutes of the previous meeting of the Epping Forest and Commons Committee held on the xx November 2020. It was noted a declaration noted at the last meeting should be corrected.

A Committee member noted that the previous meeting the Committee had lost quorum for non-Epping Forest related matters stating that this demonstrated the limitations on the Committees constitution. In addition, it was questioned what work had been undertaken to avoid this happening in future instances. The Town Clerk responded by confirming that Commons and Epping Forest related business was ordered in first at alternating Committee meetings in order that adequate time for considering these items was provided. Moreover, it was confirmed that the Committee had been provided the opportunity to comment informally on Commons related business at the last meeting of the Committee.

Responding to query from a Committee member on paper copies of Committee documents the Chairman and Town Clerk explained that the City of London Corporation was moving toward a paperless policy for committee documents, except for specific circumstances.

RESOLVED- That the public minutes of the Epping Forest and Commons Committee held on the xx of November 2020 be approved as a accurate record.