Agenda item

Ceremonials Working Party

Report of the Town Clerk.

Minutes:

The Committee considered a report of the Town Clerk concerning the composition and terms of reference of the Ceremonials Working Party.

 

The Chairman advised that Catherine McGuinness had expressed an interest in serving as the Deputy Chairman on the Working Party. He also suggested that Edward Lord be appointed to fill one of the three Committee places on it given his involvement with the matter so far. Expressions of interest would be sought on the remaining places and those vacancies filled at the next meeting. The Committee supported his suggestion.

 

RESOLVED – That:-

 

1.    the terms reference and composition be approved as follows:-

 

Composition

·           Chairman of the Policy & Resources Committee

·           A Deputy Chairman of the Policy & Resources Committee

·           Chief Commoner

·           Two Aldermen, nominated by the Chairman of the General Purposes Committee of Aldermen

·           Three Members appointed by the Policy and Resources Committee

·           Two Members with over ten years’ service, appointed by the Court of Common Council

·           Two Members with under ten years’ service, appointed by the Court of Common Council

·           The Remembrancer

·           Assistant Town Clerk (Members’ and Democratic Services)

 

Terms of Reference

·           To review the totality of the City Corporation’s ceremonial protocols and practices, with the intention of bringing them up to date to reflect current circumstances;

 

·           To examine the principles behind each protocol, particularly where there have been changes in practice over recent years, making recommendations as to the approach to take in future, with a view to an updated and consolidated Ceremonials Book being produced.

 

2.    Catherine McGuinness be appointed as the Deputy Chairman on the Working Party, Edward Lord appointed to fill one of the three Committee places on it and that the two remaining places be filled at the next meeting of the Committee.

Supporting documents: