Agenda item

Report of the Town Clerk.

The Committee considered a report of the Town Clerk which provided the Committee with the opportunity to conduct the annual review of its Terms of Reference and frequency of meetings.

The Committee discussed whether a term limit should apply to Members of the Court of Common Council serving on the Audit Committee. Members agreed that it would be appropriate for Members of the Court to be subject to similar term limits as those which applied to External Members. Therefore, the Committee agreed that Members of the Audit Committee should be limited to a maximum term of nine years. To enable this, all future appointments to the Audit Committee should be for terms of three years.

The Committee agreed that, in order to commence a new term of service on the Audit Committee, a Member must not serve on the Committee for a period of three years.

The Committee agreed that the term limit should not apply to the Chairman or Deputy Chairman of the Committee for the duration of their term (and, in the case of the Chairman, for the year immediately following the end of his term as Chairman). The Committee also agreed that the term limit should not apply to ex-officio Members.

RESOLVED – That the Committee:

a)    Approves the Terms of Reference of the Committee, subject to the amendment of Members of the Court of Common Council being appointed for three year terms, up to a maximum continuous term of nine years (such term limit does not apply to the Chairman, Deputy Chairman or ex-officio Members); in order to commence a new term of service, a Member must not serve on the Committee for a period of three years;

b)    Agrees that the Committee continue to meet six times a year.