Agenda item

Order of the Court of Common Council

To receive the Order of the Court of Common Council, dated 11 January 2018, appointing the Committee and setting its Terms of Reference.

Minutes:

The Order of the Court of Common Council, appointing the Committee and setting its terms of reference, was received.

 

Members noted that the current terms of reference were somewhat ambiguous in certain areas, likely as a consequence of the need to establish the Committee quickly. Having had the benefit of further time for reflection, Members were able to make several observations and suggested amendments, agreeing that it would be prudent to revisit the terms of reference and submit revised proposals to the Policy and Resources Committee and the Court. The following amendments were suggested:

·           That the terms of reference be widened to encompass all major capital building projects, not solely the Police Accommodation and Courts projects.

·           That the membership of the Committee be expanded to include, as ex-officio Members, the Chairmen/Deputy Chairman of service committees with relevant projects that move to the remit of the Capital Buildings Committee.

·           Requisite amendments be made to terms of reference and Standing Orders to allow for the Chairmen/Deputy Chairmen of Policy and Resources and Finance to be able vote in the election of Chairman and Deputy Chairman.

·           That it be made clear that the Capital Buildings Committee would own the designated projects in their entirety, so that the approvals of the Projects Sub Committee or service committees were no longer required. This would extend to matters such as property disposals.

·           That co-option rights should be re-explored, to allow the Committee to co-opt from the Court as well as externally.

 

Authority was subsequently delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to review and submit revised terms of reference. 

 

RESOLVED: That authority be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to review and submit revised terms of reference. 

 

Supporting documents: