Agenda item

Report of the City Surveyor.

The Sub-Committee received a Report of the City Surveyor concerning facilities management.

Members advised officers to condense the number of achievements and targets on pages 14 and 15 in the Report.   

Members were keen to ensure that the Procurement Sub Committee were being kept fully updated whenever officers are minded to renew an FM contract with an incumbent supplier. It was important to carry out robust scrutiny over how they had performed during the previous contract.

A Member queried whether officers had sufficient penalty clauses for service failures. Officers confirmed that the current maximum monthly penalty for serious failures was £3,000 a month, they are looking to increase this over the medium term.

The Chairman confirmed that he had been liaising with the City Surveyor on the issue of the Guildhall security contract and had suggested that more thought needs to be given around outsourcing, with the Head of Security performing the role of the “intelligent buyer”. Officers agreed that a stock-take and market test should take place in a year’s time (i.e. September 2019).

RESOLVED – that the Sub-Committee noted the Report.