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London Borough of Culture May Day Event on Chingford Plain

Report of the Director of Open Spaces and Heritage.

Minutes:

Members considered a report of the Director of Open Spaces and Heritage regarding the London Borough of Culture May Day Event on Chingford Plain and the following points were made:

 

·         The Head of Visitor Services advised that the London Borough of Waltham Forest had become the first London Borough of Culture for 2019 and subsequently the Borough was planning to host its opening event on Epping Forest at Chingford Plain.

 

·         In response to a query regarding how attendees would be prevented from taking a shortcut across golf course land or using it to park cars, Members were advised that the event would be managed by experienced crew with stewards managing the crowds on a pre-route.

 

·         A Member queried whether the Team’s staff could cope with the extra pressures caused by this event which would have a knock-on effect on other areas. Members were advised that if it was decided that extra resources were required following receipt of the final plan, then these would be requested from the organisers.

 

·         A Member was concerned that bad weather plus the extra footfall could have a detrimental effect on the land. Members were advised that protective matting/tracking would be used if there was bad weather and that all routes would not be on the Forest except the event itself.

 

·         The Head of Visitor Services advised Members that all concerns would be factorised in the due diligence checks and that detailed planning for the event would come to the Committee. It was noted that the event would only be licensed if the organisers could demonstrate that all expectations would be managed.

 

RESOLVED – that Members support the:-

 

·         Agreement for the London Borough of Waltham Forest use of Chingford Plain for an opening event for the inaugural year of the London Borough of Culture, on Monday 6th May 2019.

 

·         Instruction to the Comptroller and City Solicitor to undertake any necessary documentation.

 

Supporting documents:

 


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