Agenda item

Report of the Chamberlain

The Sub-Committee considered a Gateway 2 report of the Chamberlain related to the Unified Communications Programme. The Chamberlain explained that the £50,000 spent outlined in the report was subject to consideration at the Recourse Allocation Sub-Committee.

A Member comment that the estimated cost quoted in the report was an unhelpfully wide range and queried if a more accurate range could be provided. The Chairman confirmed that the correct estimate was closer to £800,000-£1,200,000. The Member queried if the £1200,000 was within a budgeting structure. The Chamberlain confirmed that the spending was viewed as an investment which would save money in the long term and the funds had been ‘earmarked’ within the Medium Financial Plan.

It was noted by Members that there was no GDPR assessment included in the report and queried if this was a problematic oversite highlighting the potential for telephone conversations to be recorded. The Comptroller explained that specific GDPR assessments were only completed on high risk projects as directed by the ICO and that as telephone recordings were not a key element of the programme Unified Communications it was not considered a high-risk project. The Comptroller explained that a DDIA could be completed if deemed necessary.

RESOLVED- that the Sub-Committee approved the proposal set out in the Gateway report to initiate the Unified Communications Programme.