Agenda item

Hospitality Working Party of the Policy and Resources Committee

To consider recommendations concerning the provision of hospitality.

Minutes:

Hospitality Working Party of the Policy and Resources Committee

 

(Deputy Tom Hoffman, M.B.E., Chief Commoner)

17 December 2019

Applications forHospitality

 

(a)      International Council on Archives reception

It was proposed that the City Corporation host an early evening reception at the conclusion of the International Council on Archives Executive Board Meeting in London on Monday 20th April 2020. The Council is the principal international body in the archives sector and the City Corporation, through London Metropolitan Archives, had worked closely with the Council in showcasing its own work as one of the world’s leading archives, and in developing partnerships with other institutions to improve its own services.  

 

It was recommended that hospitality be granted for an early evening reception at the conclusion of the International Council on Archives Executive Board Meeting in London, with arrangements to be made under the auspices of the Culture, Heritage and Libraries Committee; the costs to be met from City’s Cash within the agreed parameters.

 

Resolved – That hospitality be granted for an early evening reception at the conclusion of the International Council on Archives Executive Board Meeting in London, with arrangements to be made under the auspices of the Culture, Heritage and Libraries Committee; the costs to be met from City’s Cash within the agreed parameters.

 

(b)          Pride Flag Raising 2020

It was proposed that the City Corporation host an early evening reception following the Pride Flag Raising at Guildhall on Monday 22 June 2020 to mark the Pride in London Festival.  Pride in London is the UK’s largest LGBT+ event.  In 2020 the Pride in London Parade was to take place on Saturday 27 June.

 

It was recommended that hospitality be granted for an early evening reception following the Pride Flag raising and that arrangements be made under the auspices of the Establishment Committee; the costs to be met from City’s Cash within the agreed parameters.

 

Resolved – That hospitality be granted for an early evening reception following the Pride Flag raising and that arrangements be made under the auspices of the Establishment Committee; the costs to be met from City’s Cash within the agreed parameters.

 

(c)      London Road Safety Council reception

It was proposed that the City Corporation host an early evening reception to coincide with the 2020 AGM and conference of the London Road Safety Council at Guildhall on Friday 17th July 2020. The London Road Safety Council is a cross party organisation committed to improving the safety of all road users and reducing casualties on London’s roads.

 

It was recommended that hospitality be granted for conference refreshments and an early evening reception and that arrangements be made under the auspices of the Planning & Transportation Committee; the costs to be met from City’s Cash within the agreed parameters.

 

Resolved – That hospitality be granted for conference refreshments and an early evening reception and that arrangements be made under the auspices of the Planning & Transportation Committee; the costs to be met from City’s Cash within the agreed parameters.

 

(d)      Report of Urgent Action Taken: Mark Field retirement dinner  

The Court noted action taken in accordance with Standing Order No. 19, in relation to authority granted under urgency procedures to host a dinner in honour of the Rt Hon Mark Field.  Mark Field was first elected as MP for the Cities of London and Westminster in 2001.  During his 18 years in Parliament, he was a tireless advocate for the City of London and spoke frequently on matters of keen interest to the City Corporation. 

 

Arrangements were to be made under the auspices of the Policy and Resources Committee; the costs to be met from City’s Cash within the agreed parameters. 

 

Following the decision of Hospitality Working Party on 17 December 2019, it became evident that waiting for a Court of Common Council decision on 16 January 2020 would not allow sufficient time for arrangements to be put in place and for invitations to be issued.  Approval was therefore sought and obtained under urgency procedures.

 

Resolved – That the action taken under urgency procedures be noted.

 

(e)      Charity Fundraising Dinner: Australian Bushfires Relief Effort

The opportunity was taken to advise Members that the City of London Corporation and the Australian High Commission would be hosting a charity fundraising dinner for the Australian bushfires relief effort on 12 March. The proposal had been considered and approved under urgency procedures after the publication of papers for the current meeting and the action taken would be the subject of a formal report to the March meeting of the Court.

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