Agenda item

Report of the Town Clerk.

The Committee considered a report of the Town Clerk setting out the Committee’s Terms of Reference and providing an opportunity for their review.

It was observed that amendments would likely be required as a consequence of decisions to be made later that month by the Policy and Resources Committee, outlined at Item 18a on today’s agenda, in respect of the Barking Power Station purchase. Minor amendments might also be required in respect of the recent transfer of responsibility for the Enabling Works projects associated with the Museum of London Relocation. It was, therefore, agreed that authority should be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to agree any amendments required, following the decision of the Policy and Resources Committee.

The Committee also agreed that an amendment should be sought to alter the arrangements for ex-officio Membership for the various Chairmen and Deputy Chairmen of those service committees which would become responsible for completed capital building projects, extending to them the ability to nominate representatives rather than serve themselves. Any such nomination would be subject to approval by the relevant committee.

In response to questions, it was confirmed that responsibility for projects transferred to the Capital Buildings Committee only upon the approval of such projects by the Court of Common Council. Prior to this, it would be for the relevant committees and the Court to make determinations in respect of value for money and appropriateness of the project in question, with all responsibilities transferring only upon the Court’s decision.

RESOLVED: That authority be felegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to amend the terms of reference of the Committee in line with discussion for submission to the Court in April 2019.