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Gateway 5 Issue - Avondale Square Windows Overhaul

Report of the Director of Community and Children’s Services.

Minutes:

Members considered a Gateway 5 Issue report of the Director of Community and Children’s Services regarding Avondale Square Windows Overhaul and the following points were made.

 

·         In response to a question, the Director of Community and Children’s Services confirmed that the £9.2m figure referenced within the report was the whole-project cost.

 

·         In response to a comment, the Chamberlain noted that she was conscious of the disappointing response to the City’s invitation to tender for the project. The issue had been discussed at the Procurement Sub (Finance) Committee and a report regarding Minor and Major Works Procurement Framework(s) would be submitted to the February 2019 meeting of the Community and Children’s Services Committee.

 

·         In response to further comments, the Chamberlain agreed to submit the Minor and Major Works Procurement Framework(s) reports to Projects Sub-Committee, and to provide a quarterly report across all procurement frameworks to demonstrate value for money.

 

·         In response to a comment, the Town Clerk agreed to further review project report templates to ensure project context was provided at the head of project reports.

 

·         The Town Clerk noted that the report had been considered and approved at the January 2019 meeting of the Community and Children’s Services Committee, with the caveat that approval of the costed risk provision be delegated to the Town Clerk in consultation with the relevant Chairmen and Deputy Chairmen.

 

RESOLVED, that Members

 

·         Note the reasons for the increase in estimated project costs from £161,437.50 to £279,840.

 

·         Note the increased works cost of £110,900 from the original works estimate of £143,500 to £254,400.

 

·         Approve the increased total project cost from £161,437.50 to £279,840.

 

·         Approve the appointment of Metwin Limited to carry out the window overhaul works at Avondale Square Estate.

 

·         Grant delegated authority to the Town Clerk in consultation with the Chairmen and Deputy Chairmen of the Community and Children’s Services Committee and Projects Sub (Policy and Resources) Committee to approve the costed risk for likely additional window works of £42,400 i.e. 20% of £212,000.

Supporting documents:

 


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