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APPOINTMENT OF SUB-COMMITTEES

Report of the Town Clerk.

Minutes:

The Committee considered a report of the Town Clerk relative to the appointment of it’s Sub Committees and Working Party, their constitution and terms of reference.

 

The Chairman asked that Members note that, whilst he would be appointed to the Streets and Walkways Sub Committee, it was not his intention to Chair the Sub Committee. The election of a Chairman and Deputy Chairman for this body would be decided at its first meeting on 28 May 2019.

 

Streets and Walkways Sub Committee

The Town Clerk announced that, with ten Members expressing an interest in standing for the seven available spaces from the Planning and Transportation Committee, a ballot was required.

 

Following a ballot the Town Clerk announced that the following Members would be appointed to the Streets and Walkways Sub Committee:

·         Randall Anderson

·         Deputy Keith Bottomley

·         Oliver Sells, QC

·         Shravan Joshi

·         Peter Bennett

 

The Town Clerk announced that three Members – Deputy Jamie Ingham Clark, Marianne Fredericks and William Upton, QC) had received a tied vote and that a second ballot to return two of these three Members would therefore be required.

 

Following discussion, the Committee resolved that the membership of the Sub Committee should be expanded to incorporate eight as opposed to seven Members from the Planning and Transportation Committee for the ensuing year only.

 

Local Plans Sub Committee

The Town Clerk announced that, with eight Members expressing an interest in standing for the five available spaces from the Planning and Transportation Committee, a ballot was required.

 

Following a ballot the Town Clerk announced that the following Members would be appointed to the Local Plans Sub Committee:

·         Randall Anderson

·         Deputy Keith Bottomley

·         Graham Packham

·         Shravan Joshi

·         William Upton, QC

 

RESOLVED - That the appointment, composition and terms of reference of the sub-committees and working parties for the ensuing year are approved as follows:-

 

a)        Streets and Walkways Sub-Committee

·         The Chairman and Deputy Chairman of the Grand Committee along with eight (for the ensuing year only) other Members as follows: (*please see note below)

o   Randall Anderson

o   Deputy Keith Bottomley

o   Oliver Sells, QC

o   Shravan Joshi

o   Peter Bennett

o   Deputy Jamie Ingham Clark

o   Marianne Fredericks

o   William Upton, QC

 

·         Together with four ex-officio Members representing the Finance, Police and Open Spaces, City Gardens and West Ham Park and Port Health and Environmental Services Committees.

 

Terms of Reference

 

 

The Sub Committee is responsible for:-

 

(a)

traffic engineering and management, maintenance of the City’s streets, and the agreement of schemes affecting the City’s Highways and Walkways (such as street scene enhancement, traffic schemes, pedestrian facilities, special events on the public highway and authorising Traffic Orders) in accordance with the policies and strategies of the Grand Committee;

 

(b)

all general matters relating to road safety;

 

(c)

the provision, maintenance and repair of bridges, subways and footbridges, other than the five City river bridges;

 

(d)

public lighting, including street lighting;

 

(e)

day-to-day administration of the Grand Committee’s car parks

 

(f)

all matters relating to the Riverside Walkway, except for adjacent open spaces; and

 

(g)

to be responsible for advising the Grand Committee on:-

(i)    progress in implementing the Grand Committee’s plans, policies and strategies relating to the City’s Highways and Walkways;  and

(ii)   the design of and strategy for providing signposts in the City

 

(h)      Those matters of significance will be referred to the Grand Committee to seek concurrence.

 

 

b)         Local Plans Sub-Committee

·         The Chairman and Deputy Chairman of the Grand Committee along with five other Members as follows:

o   Randall Anderson

o   Deputy Keith Bottomley

o   Graham Packham

o   Shravan Joshi

o   William Upton, QC

 

·         Together with one ex-officio Member representing the Policy and Resources Committee.

 

Terms of Reference

The Committee first appointed a Sub Committee in October 2004 with the specific task of considering the Local Development Framework (LDF), which replaced the Unitary Development Plan as the spatial planning strategy for the City. It was later agreed that this Sub Committee would also be suitable for considering details of the traffic-related Local Implementation Plan (LIP) as well. Its Terms of Reference are simply to consider those types of documents in detail and make recommendations to the Grand Committee.

 

*Subsequent to the meeting, the Town Clerk contacted Members of the Committee to report that there had been an error in the reporting of the ballot results in relation to the Streets and Walkways Sub Committee. There were, in fact, six Members successfully appointed to the Sub Committee as follows:

 

·         Randall Anderson

·         Deputy Keith Bottomley

·         Graham Packham

·         Oliver Sells, QC

·         Shravan Joshi

·         Peter Bennett

 

The Committee’s resolution that the membership of the Sub-Committee be expanded to incorporate eight Members from the grand Committee would therefore no longer allow those three Members on tied votes (Deputy Jamie Ingham Clark, Marianne Fredericks and William Upton, QC) to join the Sub-Committee. After seeking the views of the Comptroller and City Solicitor, the Chairman and the Deputy Chairman of the Grand Committee, it was proposed that that it be recommended by the Town Clerk that the resolution to expand the Sub Committee to eight be rescinded and the number revert to seven, and that  a re-ballot for the remaining place(s) on the Sub-Committee take place at the next meeting of the Planning and Transportation Committee on 24 May 2019, ahead of the first meeting of the Streets and Walkways Sub Committee on 28 May 2019. (The re-ballot would be for one remaining place if it was resolved to rescind the resolution to increase membership and revert to seven members, and for two places if it was not agreed to rescind, and the number of members was to remain at eight). 

 

Supporting documents:

 


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