Agenda item

outstanding actions

Report of the Town Clerk.

Minutes:

The Committee received a report of the Town Clerk setting out updates on a number of outstanding actions.

 

Code of Conduct

A Co-opted Member reported that they had consulted the website earlier this morning and had searched ‘complaints’. She expressed concern that information around how to make a complaint about a Member was not easily accessible and highlighted the need for this to be more clearly signposted in future.

 

Other Members agreed with this point and highlighted that the relevant complaint form was not only difficult to locate on the website but was also not user friendly. It was currently a PDF form located in the midst of another document. Members requested that users be able to download the form as a Word document going forward.

 

 A Member referred to the wider corporate project currently being undertaken to replace the public website and suggested that these points be fed in to the work around this.

 

The Chairman stated that she had stressed the importance of ease of access to these documents on many occasions and asked that this now be taken forward as a priority.

 

Annual reminder to Members on updating registered interests

A Member suggested that any communications sent to Members around this should be clearly worded with all Members seriously encouraged to update their registers in a timely manner.

 

A Member questioned whether this exercise could be undertaken in conjunction with the Chamberlain’s related party transactions exercise in future years. The Town Clerk reported that the annual update to Members’ registered interests was undertaken as part of the new municipal year whilst the related party transactions exercise was aligned with the end of the financial year. For this reason, the two needed to remain as separate processes.

 

RECEIVED.

Supporting documents: