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Terms of Reference of Committee

Report of the Town Clerk.

Minutes:

The Committee considered the Town Clerk’s report on proposed amendments to the terms of reference.

 

Discussion ensued and a Member raised the question of whether the proposal to limit the chairmanship of the Governance and Effectiveness Committee to co-optees would be appropriate in view of the possible future availability of an elected member with a better skill set to undertake the role. The Committee proceeded to fully debate the relevant issues, including definitions of governor independence, following which a Member suggested the following additions to the report’s proposed amendments as set out below (deletions crossed through and additions in bold and italics):-

 

Membership

 

·                The Membership shall include the Chairman and Deputy Chairman of the Board of Governors, the Chairman of the Audit & Risk Management Committee, the Principal of the Guildhall School and two other Members of the Board of Governors.

 

·                A Chairman shall be appointed from amongst the membership The Chair of the Committee shall normally be a co-opted governor who is not the Chair of the Board.

Frequency of meetings

 

·                Full reviews shall be held every three years.

 

·                When a full review is being undertaken,The Committee shall determine the frequency of its meetings.

 

·                In those years when a full review is not being undertaken, the committee shall meet at least once a year to consider progress on implementation.

 

Duties

 

·            f.    To consider other matters referred to it by the Board.

 

After additional discussion, the Committee agreed that the proposed alterations to the Committee’s terms of reference set out in the Town Clerk’s report, as amended above, should be approved for recommendation to the Board.

RESOLVED – That the Board of Governors be recommended to approve the following amendments to the Committee’s terms of reference, with deletions crossed through and additions in bold and italics

 

Governance and Effectiveness Committee - Terms of Reference

 

Introduction

 

·                The role of the Governance and Effectiveness Committee is to consider improvements to the effectiveness of the Board of Governors of the Guildhall School.

 

·                The Committee shall utilise guidance from appropriate sources, including Office for Students and Advance HE HEFCE and the Leadership Foundation in undertaking its work, and the CUC Higher Education Code of Governance.

 

·                The Committee shall report its findings and recommendations to the Board of Governors. 

 

Membership

 

·                The Membership shall include the Chairman and Deputy Chairman of the Board of Governors, the Chairman of the Audit & Risk Management Committee, the Principal of the Guildhall School and two other Members of the Board of Governors.

 

·                A Chairman shall be appointed from amongst the membership The Chair of the Committee shall normally be a co-opted governor who is not the Chair of the Board.

 

·                The quorum consists of three Members.

Attendance at meetings

 

·                A representative of the Town Clerk shall attend meetings.

 

Frequency of meetings

 

·                Full reviews shall be held every three years.

 

·                When a full review is being undertaken,tThe committee shall determine the frequency of its meetings.

 

·                In those years when a full review is not being undertaken, the committee shall meet at least once a year to consider progress on implementation.

 

Authority

 

·                The Committee does not have power to act, it will report its findings and recommendations to the Board of Governors for approval.

 

Duties

 

·                The duties of the Committee shall be:

 

a.    To undertake a formal and rigorous evaluation of the effectiveness of the Board of Governors of the Guildhall School and its committees, in line with guidance from Office for Students and Advance HE.

 

b.    To report and make recommendations to the Board.

 

c.     To consider the success of the Board of Governors in meeting long term strategic objectives and Key Performance Indicators.

 

d.    To facilitate the benchmarking of the performance of the Guildhall School against other comparable Higher Education Institutions.

 

e.    To monitor progress of the implementation of the recommendations of efficiency reviews.

 

                 f.    To consider other matters referred to it by the Board.

 

Supporting documents:

 


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