Agenda item

Terms of Reference, Frequency of Meetings, 2019/20 Work Programme and Appointments to other Committees

Report of the Town Clerk.

Minutes:

The Board considered a report of the Town Clerk on the Terms of Reference for the Property Investment Board, the appointments to other Committees, proposed work programme and dates of Board meetings for the 2019/20.

 

The Chair highlighted that the frequency of the proposed dates of the Board for the year 2020, listed at Appendix B, would be assessed for suitability dependent on the effect the changes to the scheme of delegations have on the number of reports requiring the Board’s consideration.

 

The Chair raised the proposed co-option to the Board of Alistair Moss, previous Deputy Chair of the Property Investment Board. Replying to a query from the Chair the Town Clerk informed Members of the procedure for the Board agreeing the co-option of the Member. It was noted by a Member that there was precedent for the Property Investment Board to agree the co-option of Members of the Court of Common Council deemed appropriate by the Board and moved that Members agreed the co-option of Alistair Moss. Following this Members agreed co-opt Alistair Moss to the Property Investment Board for a period of twelve months.

 

The Chair highlighted to the Board the Curriculum Vitae of Claudine Blamey whom it was suggested would be suitable choice to co-opt to the Property Investment Board as a result of her considerable experience of issues relating to sustainability in large organisations. A Member of the Board highlighted that in his work at the Crown Estates he had experience of working with Claudine Blamey during which he felt she displayed a commercial, proactive and practical approach to sustainability. Members discussed the need for the City of London Corporation to consider a corporate policy on the appointment of co-option of members outside of the Court, which would provide the appropriate level of transparency and governance. The Board agreed to propose the co-option of Claudine Blamey noting that she would bring a favourable level of experience regarding of sustainability to the work of the Board. In addition, Members recommended that a report be produced on the subject of a corporate policy on co-option for consideration by the Policy and Resources Committee.

 

It was noted by a Member of the Board that the appointment of an external co-opted member to the board with experience of sustainability should not delay the existing project on the development of responsible building policy. The City Surveyor replied by explaining that the tender for employment of environmental consultants was underway.

 

Further to the appointment of three Members of the Board to the Corporate Asset Sub-Committee of the Finance Committee the Town Clerk informed the Board that he had received a declaration of interest in the position from Alderman Alison Gowman and invited further declarations from the Board. Further to this the Board agreed to appoint Alderman Alison Gowman, John Chapman and Deputy Edward Lord to the Corporate Asset Sub-Committee.

 

RESOLVED- That: -

  1. The Property Investment Board’s Terms of Reference be noted; and
  2. That the frequency of the Board’s meetings be approved; and
  3. That Members approved the proposed work programme for 2019/20; and
  4. That Alistair Moss be co-opted onto the Property Investment Board for a term of twelve months; and
  5. That Claudine Blamey be proposed for co-option to the Property Investment Board; and
  6. That the following Members be appointed to the Corporate Asset Sub Committee: Alderman Alison Gowman, John Chapman and Deputy Edward Lord.

 

Supporting documents: