Agenda and minutes

Property Investment Board - Wednesday, 15th February, 2017 1.45 pm

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Philippa Sewell
tel. no.: 020 7332 1426  Email: philippa.sewell@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

 

 ...  view the full agenda text for item 1.

Minutes:

Apologies for absence were received from Deputy Chairman Tom Sleigh, co-opted Member Tony Joyce, and Dhruv Patel.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

 

 ...  view the full agenda text for item 2.

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 188 KB

To approve the public minutes and non-public summary of the Property Investment Board meeting held on 25 January 2017.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 25 January 2017 be approved.

 ...  view the full minutes text for item 3.

4.

Questions on matters relating to the work of the Board

 

 ...  view the full agenda text for item 4.

Minutes:

There were no questions.

 ...  view the full minutes text for item 4.

5.

Any other business that the Chairman considers urgent

 ...  view the full agenda text for item 5.

Minutes:

There was no other business.

 ...  view the full minutes text for item 5.

6.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

7-22, 24

3

23

-

 

 ...  view the full minutes text for item 6.

7.

Non Public Minutes

To approve the non-public minutes of the Property Investment Board meeting held on 25 January 2017.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 25 January 2017 be approved.

 ...  view the full minutes text for item 7.

8.

Building Repairs and Maintenance Contract - Update

Report and presentation of the City Surveyor.

 ...  view the full agenda text for item 8.

Minutes:

The Board considered a report and presentation of the City Surveyor which provided an update regarding progress in the procurement of the Buildings Repairs and Maintenance (BRM) Contract.

 ...  view the full minutes text for item 8.

9.

Report of Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

The Board received a report of the Town Clerk advising of two decisions taken under delegated authority since the last meeting.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 9.

10.

Decisions to be sought under Delegated Authority before the next meeting

Report of the City Surveyor (TO BE TABLED).

 ...  view the full agenda text for item 10.

Minutes:

The City Surveyor tabled a document outlining all property transactions that were likely to take place during the summer recess and seeking delegated authority to act before the next meeting of the Board.

 

RESOLVED – That delegated authority be granted to the Town Clerk, in consultation with the Chairman and Deputy Chairman, for all requested property matters.

 ...  view the full minutes text for item 10.

11.

City's Rental Forecasts Monitoring Report

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 11.

12.

City Surveyor's Departmental Risk Register - Quarterly Update

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 12.

13.

Business Plan Progress 2016-19 Quarter 3 2016/17

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 13.

14.

The City Surveyor's Draft High Level Business Plan 2017/18

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 14.

15.

Review of Metrics Used in Making Major Property Decisions

Joint report of the Chamberlain and City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

The Board considered a joint report of the Chamberlain and the City Surveyor.

 ...  view the full minutes text for item 15.

16.

Former Tenant Rent etc. Arrears - Write Off

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 16.

17.

City's Estate - Letting Report -Suite M, Part Second Floor, 1 East Poultry Avenue, Smithfield - Rent Review

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 17.

18.

City's Estate - 123/124 New Bond Street - Gateway 4 Detailed Options Appraisal

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 18.

19.

City Fund & City's Estate Highway Land Disposal - 90 Fetter Lane, EC4

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 19.

20.

CITY FUND - LETTING REPORT - 3RD FLOOR, CHRONICLE HOUSE, FLEET STREET

Report of the City Surveyor (TO FOLLOW).

 ...  view the full agenda text for item 20.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 20.

21.

Trig Lane Stairs and Castle Yard Wharf Essential Repairs to the Flood Defence Wall

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 21.

22.

Remodelling of Bridgemasters Retail Units, Gateway 5 Issues Report, Request for Delegated Authority

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 22.

23.

Bridge House Estates - Letting Report - Bridgemasters Restaurant & Wine Bar

Report of the City Surveyor (TO FOLLOW).

 ...  view the full agenda text for item 23.

Minutes:

The Board considered a report of the City Surveyor.

 ...  view the full minutes text for item 23.

24.

Non-Public questions on matters relating to the work of the Board

 ...  view the full agenda text for item 24.

Minutes:

There were no questions.

 ...  view the full minutes text for item 24.

25.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

 ...  view the full agenda text for item 25.

Minutes:

There were three items of other business.

 ...  view the full minutes text for item 25.