Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from David Brooks Wilson, Deputy Catherine McGuinness, Deputy James Thomson, and Alderman Sir David Wootton.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

There were none.

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 65 KB

To agree the public minutes and summary of the meeting held on 4 October 2018.

 ...  view the full agenda text for item 3.

Minutes:

The public minutes and summary of the meeting on 4 October 2018 were agreed.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 48 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Committee noted the outstanding actions schedule and the updates provided in respect of each item.

 

RESOLVED: That the report be received and its content noted.

 

 ...  view the full minutes text for item 4.

5.

Terms of Reference: Annual Review pdf icon PDF 91 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Committee considered a report of the Town Clerk setting out the Committee’s Terms of Reference and providing an opportunity for their review.

 

It was observed that amendments would likely be required as a consequence of decisions to be made later that month by the Policy and Resources Committee, outlined at Item 18a on today’s agenda, in respect of the Barking Power Station purchase. Minor amendments might also be required in respect of the recent transfer of responsibility for the Enabling Works projects associated with the Museum of London Relocation. It was, therefore, agreed that authority should be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to agree any amendments required, following the decision of the Policy and Resources Committee.

 

The Committee also agreed that an amendment should be sought to alter the arrangements for ex-officio Membership for the various Chairmen and Deputy Chairmen of those service committees which would become responsible for completed capital building projects, extending to them the ability to nominate representatives rather than serve themselves. Any such nomination would be subject to approval by the relevant committee.

 

In response to questions, it was confirmed that responsibility for projects transferred to the Capital Buildings Committee only upon the approval of such projects by the Court of Common Council. Prior to this, it would be for the relevant committees and the Court to make determinations in respect of value for money and appropriateness of the project in question, with all responsibilities transferring only upon the Court’s decision.

 

RESOLVED: That authority be felegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to amend the terms of reference of the Committee in line with discussion for submission to the Court in April 2019.

 

 

 ...  view the full minutes text for item 5.

6.

Action Taken Under Urgency Procedures or Delegated Authority pdf icon PDF 61 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

The Committee received a report of the Town Clerk advising of one action taken under urgency procedures, relating to the appointment of David Brooks Wilson as a co-opted Member.

 

RESOLVED: That the report be received and its content noted.

 

 ...  view the full minutes text for item 6.

7.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 7.

8.

Any Other Business That The Chairman Considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined by Part 1 of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 4 October 2018.

 ...  view the full agenda text for item 10.

Minutes:

The non-public minutes of the meeting on held on 4 October 2018 were agreed as an accurate record.

 

 ...  view the full minutes text for item 10.

11.

Fire Compartmentation

Report of the Director of Major Projects.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Town Clerk providing an update on a review into an issue associated with fire compartmentation.

 

 ...  view the full minutes text for item 11.

12.

Museum of London Relocation Programme

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Committee considered a report of the City Surveyor providing an update in relation to the Museum of London’s relocation project.

 

 ...  view the full minutes text for item 12.

13.

Fleet Street Estate Update

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Committee considered a report of the City Surveyor summarising progress on the Fleet Street Estate development since the last meeting and setting out the next steps.

 

 ...  view the full minutes text for item 13.

14.

Disposals of Wood Street and Snow Hill Police Stations

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Committee considered a report of the City Surveyor providing an update on progress with regards to disposal of the Wood Street and Snow Hill Police Stations.

 

 ...  view the full minutes text for item 14.

15.

Markets Relocation Update

Director of Major Projects to be heard.

 ...  view the full agenda text for item 15.

Minutes:

It was noted that a written report on this matter had now been submitted under Item 18a.

 

 ...  view the full minutes text for item 15.

16.

Action Taken Under Urgency Procedures or Delegated Authority

Report of the Town Clerk.

 ...  view the full agenda text for item 16.

Minutes:

The Committee received a report of the Town Clerk advising of three actions taken under urgency procedures or delegated authority since the last meeting of the Committee.

 

 ...  view the full minutes text for item 16.

17.

Non-Public Questions on Matters Relating to the Work of the Committee

Minutes:

There was one question, concerning the Centre for Music project.

 

 ...  view the full minutes text for item 17.

18.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded pdf icon PDF 83 KB

Additional documents:

Minutes:

There were two items of urgent business:

 

Markets Relocation Project: Barking Site Future Governance

The Committee received a report of the Director of Major Projects concerning future governance arrangements relating to the Barking Power Station.

 

Police Accommodation Strategy: Delegated Authority arrangements

The Committee considered and approved a report of the Commissioner concerning delegated authority arrangements for aspects of the Police Accommodation Strategy.

 

 ...  view the full minutes text for item 18.