Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Gregory Moore
tel. no.: 020 7332 1399
Email: gregory.moore@cityoflondon.gov.uk
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Apologies Minutes: Apologies for absence were received from David Brooks Wilson, Deputy Catherine McGuinness, Deputy James Thomson, and Alderman Sir David Wootton.
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Members' Declarations Under the Code of Conduct in Respect of Items on the Agenda Minutes: There were none.
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To agree the public minutes and summary of the meeting held on 4 October 2018. Minutes: The public minutes and summary of the meeting on 4 October 2018 were agreed. |
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Report of the Town Clerk. Minutes: The Committee noted the outstanding actions schedule and the updates provided in respect of each item.
RESOLVED: That the report be received and its content noted.
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Terms of Reference: Annual Review PDF 91 KB Report of the Town Clerk. Minutes: The Committee considered a report of the Town Clerk setting out the Committee’s Terms of Reference and providing an opportunity for their review.
It was observed that amendments would likely be required as a consequence of decisions to be made later that month by the Policy and Resources Committee, outlined at Item 18a on today’s agenda, in respect of the Barking Power Station purchase. Minor amendments might also be required in respect of the recent transfer of responsibility for the Enabling Works projects associated with the Museum of London Relocation. It was, therefore, agreed that authority should be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to agree any amendments required, following the decision of the Policy and Resources Committee.
The Committee also agreed that an amendment should be sought to alter the arrangements for ex-officio Membership for the various Chairmen and Deputy Chairmen of those service committees which would become responsible for completed capital building projects, extending to them the ability to nominate representatives rather than serve themselves. Any such nomination would be subject to approval by the relevant committee.
In response to questions, it was confirmed that responsibility for projects transferred to the Capital Buildings Committee only upon the approval of such projects by the Court of Common Council. Prior to this, it would be for the relevant committees and the Court to make determinations in respect of value for money and appropriateness of the project in question, with all responsibilities transferring only upon the Court’s decision.
RESOLVED: That authority be felegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to amend the terms of reference of the Committee in line with discussion for submission to the Court in April 2019.
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Action Taken Under Urgency Procedures or Delegated Authority PDF 61 KB Report of the Town Clerk. Minutes: The Committee received a report of the Town Clerk advising of one action taken under urgency procedures, relating to the appointment of David Brooks Wilson as a co-opted Member.
RESOLVED: That the report be received and its content noted.
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Questions on Matters Relating to the Work of the Committee Minutes: There were no questions.
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Any Other Business That The Chairman Considers Urgent Minutes: There were no urgent items. |
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Exclusion of the Public MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1 of Schedule 12A of the Local Government Act. Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined by Part 1 of Schedule 12A of the Local Government Act.
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Non-Public Minutes To agree the non-public minutes of the meeting held on 4 October 2018. Minutes: The non-public minutes of the meeting on held on 4 October 2018 were agreed as an accurate record.
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Fire Compartmentation Report of the Director of Major Projects. Minutes: The Committee considered a report of the Town Clerk providing an update on a review into an issue associated with fire compartmentation.
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Museum of London Relocation Programme Report of the City Surveyor. Minutes: The Committee considered a report of the City Surveyor providing an update in relation to the Museum of London’s relocation project.
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Fleet Street Estate Update Report of the City Surveyor. Minutes: The Committee considered a report of the City Surveyor summarising progress on the Fleet Street Estate development since the last meeting and setting out the next steps.
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Disposals of Wood Street and Snow Hill Police Stations Report of the City Surveyor. Minutes: The Committee considered a report of the City Surveyor providing an update on progress with regards to disposal of the Wood Street and Snow Hill Police Stations.
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Markets Relocation Update Director of Major Projects to be heard. Minutes: It was noted that a written report on this matter had now been submitted under Item 18a.
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Action Taken Under Urgency Procedures or Delegated Authority Report of the Town Clerk. Minutes: The Committee received a report of the Town Clerk advising of three actions taken under urgency procedures or delegated authority since the last meeting of the Committee.
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Non-Public Questions on Matters Relating to the Work of the Committee Minutes: There was one question, concerning the Centre for Music project.
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Additional documents: Minutes: There were two items of urgent business:
Markets Relocation Project: Barking Site Future Governance The Committee received a report of the Director of Major Projects concerning future governance arrangements relating to the Barking Power Station.
Police Accommodation Strategy: Delegated Authority arrangements The Committee considered and approved a report of the Commissioner concerning delegated authority arrangements for aspects of the Police Accommodation Strategy.
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