Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

There were none.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Order of the Court of Common Council pdf icon PDF 37 KB

To receive the Order of the Court of Common Council dated 23 April 2015 appointing the Board and setting its Terms of Reference.

 ...  view the full agenda text for item 3.

Minutes:

The Order of the Court of Common Council appointing the Board and setting its terms of reference was received.

 ...  view the full minutes text for item 3.

4.

Election of Chairman

To elect a chairman in accordance with Standing Order No.29.

 ...  view the full agenda text for item 4.

Minutes:

In accordance with Standing Order No.29, the Board proceeded to elect a Chairman for the year ensuing. The Town Clerk read a list of Members eligible to stand and Deputy John Tomlinson, being the only Member expressing his willingness to serve, was duly elected as Chairman.

 

The Chairman thanked Members for their support and welcomed those new Members to the Board, viz.:

·         Tom Sleigh, newly elected to the Board

·         Wendy Mead, now elected to the Board in her own right having previously served as the Policy & Resources Committee’s representative

·         Michael Welbank, the new representative  of the Policy & Resources Committee; and

·         Deputy John Bennett, on the Board in an ex-officio capacity as the new Chairman of the Board of Governors of the Guildhall School of Music & Drama.

 

He also took the opportunity to thank Deputy Richard Regan, who had not been successful in achieving re-election to the Board, for his contribution over the years. It was noted that Alderman David Graves and Jeremy Simons, both also having now left the Board, had been thanked at the previous meeting.

 

 ...  view the full minutes text for item 4.

5.

Election of Deputy Chairman

To elect a Deputy Chairman in accordance with Standing Order No.30.

 ...  view the full agenda text for item 5.

Minutes:

In accordance with Standing Order No. 30, the Board proceeded to elect a Deputy Chairman for the ensuing year. The Town Clerk read out a list of Members eligible to stand and both Deputy Dr Giles Shilson and Judith Pleasance indicated their willingness to serve,

 

A ballot was therefore conducted and the results were as follows:

                                            

 

Votes

Judith Pleasance                

3

Deputy Dr Giles Shilson

11

 

Deputy Dr Giles Shilson was therefore declared Deputy Chairman for the ensuing year.

 

 ...  view the full minutes text for item 5.

6a

Minutes pdf icon PDF 244 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 15 April 2015.

 ...  view the full agenda text for item 6a

Minutes:

The public minutes and summary of the Board meeting held on 15 April 2015 were approved, subject to Sir Brian McMaster’s apologies for the meeting being recorded.

 

Matters Arising

London Film School (p4) – a note providing Members with an update had been circulated and was also tabled for information.

 

 ...  view the full minutes text for item 6a

6b

Minutes of the Finance Committee pdf icon PDF 131 KB

To receive the draft public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 21 May 2015 (TO FOLLOW).

 ...  view the full agenda text for item 6b

Minutes:

The draft minutes of the Finance Committee meeting held on 21 May 2015 were received.

 ...  view the full minutes text for item 6b

7.

Appointment of Sub-Committees pdf icon PDF 106 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

The Board considered a report of the Town Clerk concerning the appointment of its various sub-committees for the coming year.

 

Following the receipt of various expressions of interest, it was agreed that the compositions of the Nominations and Risk Committees should be altered to allow for an additional Member to serve on both. It was also agreed that the appointment of an external Member to the Nominations Committee be deferred until the next meeting. Consequently, there being no ballots, it was:

 

RESOLVED: That:-

·      The Reference Sub-Committee be suspended until further notice;

·      The Terms of Reference for the Finance Committee, Risk Committee and Nominations Committee of the Barbican Centre Board be agreed; and

·      the following Memberships be agreed: -

Finance Committee of the Barbican Centre Board

Deputy John Tomlinson (Chairman of the Board)

Deputy Dr Giles Shilson (Deputy Chairman of the Board)

Lucy Frew (City of London Finance Committee representative)

Emma Kane (Chairman of the Barbican Centre Trust)

Vivienne Littlechild

Deputy Catherine McGuinness

Judith Pleasance

Keith Salway

 

Nominations Committee of the Barbican Centre Board

Chairman of the Board (Deputy John Tomlinson)

Deputy Chairman of the Board (Deputy Dr Giles Shilson)

Tom Hoffman

Jeremy Mayhew

Deputy Catherine McGuinness

Vacancy for one External Member

 

 

Risk Committee of the Barbican Centre Board

Deputy Dr Giles Shilson (Deputy Chairman of the Board)

Deputy John Tomlinson (Chairman of the Board)

Lucy Frew (City of London Finance Committee representative)

Deputy Catherine McGuinness

Brian McMaster

Judith Pleasance

Keith Salway

 

 ...  view the full minutes text for item 7.

8.

Management Report by the Centre's Directors pdf icon PDF 387 KB

Report of the Managing Director.

 ...  view the full agenda text for item 8.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The Directors spoke to each update, with a number of questions asked by the Board:

 

Barbican and Golden Lane Area Strategy: The Managing Director informed Members of the work recently undertaken on behalf of the City by Publica in producing the new draft area strategy for the Barbican and Golden Lane. 15 key recommendations had been produced and these, along with the wider strategy, were now the subject of a public consultation process which would be open until 8 July.

 

The progress of these recommendations would largely determine the future of the public realm around the Barbican Centre in the near and medium-term future; consequently they were of the particular importance to the Centre. The Managing Director had discussed with the Town Clerk the appropriateness of the Board submitting a formal response to the consultation exercise and it had been agreed that this would be apposite.

 

Following discussion, it was clarified that any response would be drafted by the Centre’s management team and endorsed or amended by the Board prior to submission. While this would be further discussed at the Board’s away day, given the absence of any further scheduled Board meetings in advance of the deadline, it was possible that any response would need to be agreed by email with a special meeting called if required.

 

Protests: Members discussed the protests taking place outside the Barbican Centre. While the issues being protested about were not within the remit of the Board to address, nonetheless there was a significant reputational risk to the Centre in people associating the protests with the Barbican and creating the misperception that it was mistreating staff. It was urged that steps be taken to encourage the City

 ...  view the full minutes text for item 8.

9.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 9.

10.

Any other Business that the Chairman considers Urgent pdf icon PDF 184 KB

Minutes:

There was one urgent item:

 

Composition of the Barbican Centre Board

The Board received a report of the Town Clerk, setting out a draft of the paper it was intended to submit to the June meeting of the Policy & Resources Committee. The report was substantively the same as that considered at the previous meeting but in an appropriate format and incorporating those comments made by Members.

 

The Chairman advised that the report would be re-issued after the meeting to provide Members with an opportunity to comment further; he consequently asked that authority be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman to finalise the report incorporating any comments received.

 

A Member suggested that paragraph 7, which noted the potential disadvantages of a large Board should be omitted from the final report.

 

RESOLVED: That authority be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to approve the final version of the report for submission to the Policy & Resources Committee.

 

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

12a - 26

3

 

 

 

 

 ...  view the full minutes text for item 11.

12a

Non-Public Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 15 April 2015.

 ...  view the full agenda text for item 12a

Minutes:

The non-public minutes of the Board meeting held on 15 April 2015 were approved as a correct record.

 

 ...  view the full minutes text for item 12a

12b

Non Public Minutes of the Finance Committee

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 21 May 2015 (TO FOLLOW).

 ...  view the full agenda text for item 12b

Minutes:

The non-public minutes of the Finance Committee meeting held on 21 May 2015 were received.

 

 ...  view the full minutes text for item 12b

13.

Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions.

 

 ...  view the full minutes text for item 13.

14.

Music Presentation

Report of the Director of Arts.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the Head of Music providing an update on performance over the past year and setting out the opportunities, challenges and plans for the coming period.

 

 ...  view the full minutes text for item 14.

15.

London Symphony Orchestra: Presentation

Report of the Managing Director of the London Symphony Orchestra.

 ...  view the full agenda text for item 15.

Minutes:

Kathryn McDowell, Managing Director of the London Symphony Orchestra, provided the Board with an update on the LSO’s activities over the past year and its plans for the future.

 

 ...  view the full minutes text for item 15.

16.

Centre for Music Feasibility Study: Update

The Managing Director to be heard.

 ...  view the full agenda text for item 16.

Minutes:

The Managing Director provided a oral update on the progress made to date in undertaking the feasibility study in to the Centre for Music.

 

----

RESOLVED: With two hours having elapsed since the start of the meeting, in accordance with Standing Order No. 40 the Board agreed at this point to extend the meeting by up to thirty minutes.

----

 

 ...  view the full minutes text for item 16.

17.

Barbican Business Plan 2015/16 - 2018/19

Report of the Managing Director.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered and approved a report of the Chief Operating & Financial Officer presenting the Centre’s draft business plan for 2015/16 to 2018/19.

 

 ...  view the full minutes text for item 17.

18.

Business Review

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the Chief Operating & Financial Officer presenting the Business Review for the Period 12 Accounts 2014/15.

 

 ...  view the full minutes text for item 18.

19.

Drum Works: Creation of Community Interest Company

Report of the Director of Creative Learning.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered and approved a report of the Director of Creative Learning proposing the establishment of Drum Works as a Community Interest Company.

 ...  view the full minutes text for item 19.

20.

Development Update

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a report of the Chief Operating & Financial Officer which set out the latest fundraising results against budget.

 

 ...  view the full minutes text for item 20.

21.

Capital Cap Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered and approved report of the Director of Operations & Buildings providing an update on the Barbican Centre’s Capital Cap programme and a number of non-Capital Cap projects.

 

 ...  view the full minutes text for item 21.

22.

Gateway 2 Project Proposal: Concert Hall 2016

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 22.

Minutes:

The Board considered and approved a report of the Director of Operations & Buildings concerning a number of proposed works for 2016 associated with the Concert Hall.

 

</AI15>

<AI16>

 

 ...  view the full minutes text for item 22.

23.

Gateway 5 Authority to Start Work: Intelligent Lighting & System Replacement

Report of the Director of Operations & Buildings.

 

 ...  view the full agenda text for item 23.

Minutes:

The Board considered and approved a report of the Director of Operations & Buildings concerning the replacement of an element of the concert hall’s lighting system.

 

</AI16>

<AI17>

 

 ...  view the full minutes text for item 23.

24.

Gateway 7 Outcome Report: Replacement of Theatre Lighting/Tannoy/Audio and Visual Communication Systems

Report of the Director of Operations & Buildings.

 

 ...  view the full agenda text for item 24.

Minutes:

The Board considered and approved a report of the Director of Operations & Buildings providing the lessons learnt from a project to replace the theatre’s visual and audio communication and Tannoy system and the expansion of its lighting control system and recommending the project’s closure.

 

 ...  view the full minutes text for item 24.

25.

Report of Urgent Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 25.

Minutes:

The Board received a report of the Town Clerk advising of one action taken in accordance with urgency procedures since the last meeting.

 ...  view the full minutes text for item 25.

26.

Risk Update

Director of Operations & Buildings to be heard.

 ...  view the full agenda text for item 26.

Minutes:

The Director of Operations & Buildings was heard.

 ...  view the full minutes text for item 26.

27.

Questions relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 27.

28.

Any other business the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 28.