Agenda and minutes

Apologies for absence were received from Lucy Frew and Roly Keating.

The Chairman took the opportunity to welcome Russ Carr to his first Board meeting.

There were none.

To approve the public minutes and summary of the Barbican Centre Board meeting held on 13 July 2016.

The public minutes and summary of the meeting held on 13 July 2016 were agreed.

To receive the public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 12 September 2016 (to follow).

The draft public minutes of the meeting held on 12 September 2016 were received.

Report of the Town Clerk

The Board received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions. The forthcoming workplan for Board meetings in 2016 and 2017 was also noted.

The Town Clerk asked that Members hold 10.30am on 8 March 2017 in their diaries. This slot could then be used in case it proved necessary to call a formal meeting during the pre-electoral period, or otherwise for an informal session.

RECEIVED.

Report of the Managing Director.

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas.

The Director of Arts informed Members of a recent internal communications exercise which had brought together 200 Barbican staff. Through this collaborative process, staff had produced a book entitled “Everything you always wanted to know about the Barbican” and the process had been very well received by all staff involved. This represented the first part of a longer-term exercise that would look at a number of areas; the next stage in the process would be to produce a similar book on policies and procedures.

Reference was also made to the assistance the Barbican had been able to provide the library in respect of marketing and promoting their Gerald Scarfe exhibition; the Director of Arts added that Arts Council funding was being sought to pursue further collaboration with the library in future. The Chairman of the Culture, Heritage & Libraries Committee expressed her gratitude on behalf of the library and thanked Director for her team’s assistance in this area.

The Director of Learning & Engagement took the opportunity to inform Members of the success of the Summer Arts Camp, a joint income-generating initiative with the Guildhall School which gave young people experience of a range of creative disciplines. He also advised that discussions were ongoing in respect of the establishment of a new Cultural Education Partnership, following the Education Board’s recent decision to fund activity building on the work of the Learning and Engagement Forum. It was agreed that an update on this area, as well as the wider joining-up of the under 18’s offering, should be provided to the next Board meeting as part of a wider report on the Cultural Hub.

The Chief Operating & Financial Officer made reference to the various construction projects

There were no questions.

Appointment to Finance and Risk Committees

The Board noted that Judith Pleasance had expressed a desire to re-join the Board’s Finance and Risk Committees and agreed to appoint her accordingly.

RESOLVED: That Judith Pleasance be appointed to the Board’s Finance and Risk Committees.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the Barbican Centre Board meeting held on 13 July 2016.

The non-public minutes of the meeting held on 13 July 2016 were approved.

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 12 September 2016 (to follow).

The draft non-public minutes of the meeting held on 12 September 2016 were received.

Report of the Managing Director.

The Board received a report of the Managing Director setting out the performance review for 2015/16 and outlining future prospects.

Report of the Director of Learning & Engagement.

The Board received a report of the Director of Learning & Engagement providing an update on the progress being made in the area of digital technology. This included the creation of a new digital vision and strategy, as well as progress updates on significant projects within the realms of digital infrastructure, communications, content, partnerships, and arts, learning and business events.

The Managing Director to be heard.

The Managing Director provided an oral update in respect of the ongoing feasibility study concerning the Centre for Music.

Report of the Managing Director.

The Board received a report of the Managing Director providing an update in respect of the Barbican’s Strategic Plan and Service Based Review Targets.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chamberlain setting out the Business Review for the Period 4 Accounts 2016/17.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer which set out the latest fundraising results against budget.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer setting out the various security projects and enhancements being proposed and implemented across the Barbican Centre.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer updating Members on the key risks facing the Centre and detailing the steps being taken to mitigate these risks.

Report of the Chief Operating & Financial Officer.

The Board considered and approved a report of the Director of Operations & Buildings providing an update on the Barbican Centre’s Capital Cap programme and a number of non-Capital Cap projects. An update on the status of the various summer projects was also provided.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer providing an update and Red/Amber/Green rating for all projects across the Barbican Centre.

Report of the Town Clerk.

The Board received a report of the Town Clerk advising of one action taken in accordance with urgency procedures and two taken under delegated authority since the last meeting.

There were no questions.

There was one urgent item.