Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Tom Hoffman, Sir Brian McMaster, Judith Pleasance and Keith Salway.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3a

Board Minutes pdf icon PDF 174 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 25 January 2017.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes of the meeting held on 25 January 2017 were agreed.

 ...  view the full minutes text for item 3a

3b

Minutes of the Nominations Committee pdf icon PDF 122 KB

To receive the draft public minutes and summary of the Nominations Committee of the Barbican Centre Board meeting held on 25 January 2017.

 ...  view the full agenda text for item 3b

Minutes:

The draft public minutes of the meeting held on 25 January 2017 were received.

 ...  view the full minutes text for item 3b

3c

Minutes of the Risk Committee pdf icon PDF 133 KB

To receive the draft public minutes and summary of the Risk Committee of the Barbican Centre Board held on 25 January 2017.

 ...  view the full agenda text for item 3c

Minutes:

The draft public minutes of the meeting held on 25 January 2017 were received.

 

 ...  view the full minutes text for item 3c

4.

Outstanding Actions and Workplan pdf icon PDF 91 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions. The forthcoming workplan for Board meetings in 2017 was also noted.

 

RECEIVED.

 

 ...  view the full minutes text for item 4.

5.

Management Report by the Centre's Directors pdf icon PDF 441 KB

Report of the Managing Director.

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas.

 

During discussion, the following points were raised:

·         In respect of the Centre for Music, it was advised that a further report would be considered by the Policy & Resources Committee the following week; the Managing Director expressed his confidence that the work to date demonstrated the project’s feasibility. On a related note, the Policy & Resources Committee would also be considering proposals relating to the future of Beech Street, which were closely connected to the wider Cultural Hub project.

·         Members noted the reference to the car park within the commercial development update and queried the status of the previously discussed City Corporation-wide car park strategy. The Managing Director advised that discussions about a strategic approach were ongoing as part of the Cultural Hub work, adding that he understood this issue would be addressed in the paper being presented to the Policy & Resources Committee.

·         In response to questions regarding air quality concerns in the Beech Street tunnel and the impact on the Cultural Hub plans, the Managing Director advised that a low emission zone was being proposed to tackle this; in addition, wider discussions were ongoing within the City Corporation about how traffic in the area might be further minimised.

·         Responding to questions concerning the status of the stalls bar, the Director of Operations & Buildings advised that a safe and effective solution had now been identified which should be implemented shortly.

 

RECEIVED.

 

 ...  view the full minutes text for item 5.

6.

CINEMA: ANNUAL PRESENTATION pdf icon PDF 338 KB

Report of the Director of Arts.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Board received a report of the Director of Arts providing an update on performance over the past year and setting out the opportunities, challenges and plans for the coming period.

 

Members discussed the role of the cinema in reaching those audiences who wouldn’t otherwise come to the Barbican, noting that it provided an opportunity to be at the vanguard of the Centre’s work in bringing atypical audiences to the Barbican and exposing them to the wider arts portfolio. The Head of Cinema agreed, adding that the cinema worked proactively to highlight to audiences what else was going on at the Barbican, noting that this was a key part of the Centre’s approach. 

 

The non-public appendices and sections of the report, set out at item 13, were also received.

 

RECEIVED.

 

 ...  view the full minutes text for item 6.

7.

CULTURAL EDUCATION PARTNERSHIP AND UNDER 18s OFFER pdf icon PDF 226 KB

Report of the Director of Learning & Engagement.

 ...  view the full agenda text for item 7.

Minutes:

The Board received a report of the Director of Learning & Engagement which summarised recent strategic partnership developments, particularly in relation to the Under 18 offer and City and East London cultural education work.

 

The Director took the opportunity to highlight the increasingly joined-up thinking and approach being taken, not just with respect to creative learning activities, but to the general educational offering as a whole.

 

Members commented on the significant cumulative impact of the City’s education work and the role that creative learning played within this; it was urged that more be done to increase the profile of the Barbican and the City Corporation’s work in this area. Highlighting the work to newly-elected Members as part of the forthcoming induction process was also suggested as a helpful way of immediately raising corporate awareness of this activity.

 

In response to queries concerning the scaling-up of this activity and widening engagement, the Director advised that this was currently being explored; key to this would be setting out a clear narrative and identifying the right projects to work on collaboratively with others, before discussions with key organisations in other regions could begin.

 

A Member urged that consideration be given to including an element of adult learning, as this was an area that was increasingly being recognised as of real importance.

 

RECEIVED.

 

 ...  view the full minutes text for item 7.

8.

Red / Amber Projects Update pdf icon PDF 80 KB

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Board received a report of the Director of Operations & Buildings providing an update on a project on the Barbican Campus.

 

RECEIVED.

 ...  view the full minutes text for item 8.

9.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other Business that the Chairman considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

12a - 21

3

 

 ...  view the full minutes text for item 11.

12a

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 25 January 2017.

 ...  view the full agenda text for item 12a

Minutes:

The non-public minutes of the meeting held on 25 January 2017 were agreed.

 

 ...  view the full minutes text for item 12a

12b

Non-Public Minutes of the Nominations Committee

To receive the draft non-public minutes of the Nominations Committee of the Barbican Centre Board held on 25 January 2017.

 ...  view the full agenda text for item 12b

Minutes:

The draft non-public minutes of the meeting held on 25 January 2017 were received.

 

 ...  view the full minutes text for item 12b

12c

Non-Public Minutes of the Risk Committee

To receive the draft non-public minutes of the Risk Committee of the Barbican Centre Board held on 25 January 2017.

 ...  view the full agenda text for item 12c

Minutes:

The draft non-public minutes of the meeting held on 25 January 2017 were received.

 

 ...  view the full minutes text for item 12c

13.

CINEMA: NON-PUBLIC SECTIONS AND APPENDICES

Non-public sections and appendices to be read in conjunction with item 6.

 ...  view the full agenda text for item 13.

Minutes:

The Board received the non-public appendices to be read in conjunction with item 6.

 

 ...  view the full minutes text for item 13.

14.

Update on Strategic Plan

Report of the Director of Arts.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the Director of Arts setting out progress made against the Strategic Plan, with particular emphasis on organisational change projects. A high-level business plan was also set out at Appendix 4 to the report.

 ...  view the full minutes text for item 14.

15.

Barbican Centre Service Based Review Update

Report of the Managing Director.

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the Managing Director providing an update in respect of its Service Based Review Targets.

 

 ...  view the full minutes text for item 15.

16.

BUSINESS REVIEW

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 16.

Minutes:

The Board received a report of the Chief Operating & Financial Officer setting out the Business Review for the Period 10 Accounts 2016/17.

 

 ...  view the full minutes text for item 16.

17.

Development Update

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the Chief Operating & Financial Officer which set out the latest fundraising results against budget.

 

 ...  view the full minutes text for item 17.

18.

RISK UPDATE

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the Chief Operating & Financial Officer updating Members on the key risks facing the Centre and detailing the steps being taken to mitigate these risks.

 

 ...  view the full minutes text for item 18.

19.

UPDATE ON CAPITAL WORKS

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered and approved a report of the Director of Operations & Buildings providing an update on the Barbican Centre’s Capital Cap programme and a number of non-Capital Cap projects.

 

 ...  view the full minutes text for item 19.

20.

Combined Gateway 1/2/3/4: Concert Hall Refurbishment of Seating

Report of the Director of Operations & Buildings (TO FOLLOW).

 

 ...  view the full agenda text for item 20.

Minutes:

The Board considered a report of the Director of Operations & Buildings concerning a project to refurbish the concert hall seating.

 ...  view the full minutes text for item 20.

21.

Report of Urgent Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a report of the Town Clerk reporting on one action taken under urgency procedures since the previous meeting.

 ...  view the full minutes text for item 21.

22.

Questions relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 22.

23.

Any other business the Chairman considers urgent

Minutes:

There were no urgent items.

 

 

At the conclusion of the meeting, the Chairman took the opportunity to express on behalf of the Board his sincere gratitude to Roly Keating, Sir Brian McMaster, Guy Nicholson and Keith Salway. All four had served on the Board with distinction, dedication and enthusiasm; their invaluable contributions over many years were appreciated enormously and their counsel would be missed.

 ...  view the full minutes text for item 23.