Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Ben Dunleavy  Email: ben.dunleavy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from the Deputy Chairmen, Anne Fairweather, David Graves, Wendy Hyde, Wendy Mead and Graham Packham.

 

The Chair welcomed the new CEO of the Barbican Centre, Claire Spencer. The new CEO introduced herself and took questions from Board members.

 

The Chair announced that this was the last meeting for Vivienne Littlechild, who was standing down from the Court of Common Council in March, and for Jenny Waldman, whose term as External Member was ending. He thanked both for their commitment and contributions to the work of the Board.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 105 KB

To approve the public minutes and non-public summary of the Barbican Centre Board meeting held on 19 January 2022.

 ...  view the full agenda text for item 3.

Minutes:

The public minutes and non-public summary of the Barbican Centre Board meeting held on 19 January 2022 were received.

 

 ...  view the full minutes text for item 3.

4.

Annual Review of Terms of Reference pdf icon PDF 68 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board received a report of the Town Clerk relative to the Board’s Terms of Reference.

 

A Member referred to the term (b) (that the Board is responsible for the ‘appointment of the Managing Director of the Barbican Centre’ and expressed their disappointment that the press releases regarding the appointment of the new CEO, which had been circulated to Members prior to the meeting, only referenced the City of London Corporation’s involvement in the recruitment process and did not mention the Barbican Centre Board. They felt that this was a significant omission, as the Barbican Centre sometimes faced fundraising issues due to a perception that it was sufficiently resourced by the City Corporation. The Chair acknowledged this had been an omission.

 

 ...  view the full minutes text for item 4.

5.

Management Report by the Centre's Directors pdf icon PDF 179 KB

Report of the Interim Managing Directors.

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Interim Managing Directors providing an update of the Barbican Centre.

 

 ...  view the full minutes text for item 5.

6.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 6.

7.

Any other Business that the Chairman considers Urgent

Minutes:

There was no other business.

 

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

 

 

 

 

 

 

 ...  view the full minutes text for item 8.

9.

Non-Public Minutes

To agree the non-public minutes of the Barbican Centre Board meeting held on 19 January 2022.

 ...  view the full agenda text for item 9.

Minutes:

The non-public minutes of the Barbican Centre Board meeting held on 19 January 2022 were received.

 

 ...  view the full minutes text for item 9.

10.

Barbican Transformation

Minutes:

10a

Culture Change - EDI update paper

Report of the Joint Interim Managing Director. (TO FOLLOW)

 ...  view the full agenda text for item 10a

Minutes:

Members received a presentation from the Joint Interim Managing Director providing an update on Culture Change at the Barbican.

 

 

 

 ...  view the full minutes text for item 10a

11.

Barbican Fire Safety and Barbican/GSMD Confined Spaces

Joint Report of the Managing Director of the  Barbican Centre, Principal of GSMD and the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

Members received a joint report of the Managing Director of the Barbican Centre, Principal of GSMD and the City Surveyor relative to the Barbican Fire Safety and Barbican/GSMD Confined Spaces.

 

 ...  view the full minutes text for item 11.

12.

Board Member Recruitment

The Joint Interim Managing Director to be heard.

 ...  view the full agenda text for item 12.

Minutes:

Members received an update from the Joint Interim Managing Director on the appointment of two new external Board members.

 

 ...  view the full minutes text for item 12.

13.

Questions relating to the work of the Board

Minutes:

There were none.

 ...  view the full minutes text for item 13.

14.

Any other business the Chairman considers urgent

Minutes:

There was no other business.

 

 ...  view the full minutes text for item 14.

15.

Confidential Minutes

To agree the confidential minutes of the Barbican Centre Board meeting held on 19 January 2022.

 ...  view the full agenda text for item 15.

Minutes:

The confidential minutes of the Barbican Centre Board meeting held on 19 January 2022 were received.

 ...  view the full minutes text for item 15.

16.

Confidential Minutes of the Finance and Risk Sub-Committee

To receive the draft confidential minutes of the Finance & Risk Committee held on 4 February 2022.

 

 ...  view the full agenda text for item 16.

Minutes:

The confidential minutes of the Finance and Risk Committee of the Barbican Centre Board meeting held on 4 February 2022 were received.

 ...  view the full minutes text for item 16.

17.

Procurement Breach Waiver Report

Report of the Joint Interim Managing Directors.

 ...  view the full agenda text for item 17.

Minutes:

Members received a report of the Joint Interim Managing Directors relative to a Procurement Breach Waiver Report.

 

 ...  view the full minutes text for item 17.

18.

Board Effectiveness

The Chair to be heard.

 ...  view the full agenda text for item 18.

Minutes:

Members discussed the effectiveness of the Board and its governance.

 

 ...  view the full minutes text for item 18.

Information Pack Minutes

19.

Extension of Barbican Concession Contracts Contract

Report of the Joint Interim Managing Director.

 

(N.B. – the appendices have been circulated separately in the information and appendices pack)

 

 ...  view the full agenda text for item 19.

Minutes:

20.

Barbican Budget 2022/23

Report of the Joint Interim Managing Directors.

 

(N.B. – the appendices have been circulated separately in the information and appendices pack)

 ...  view the full agenda text for item 20.

Minutes:

Members received a report of the Joint Interim Managing Directors.

 

 ...  view the full minutes text for item 20.

21.

Minutes of the Finance & Risk Committee pdf icon PDF 100 KB

To receive the draft public minutes of the Finance & Risk Committee held on 4 February 2022.

 ...  view the full agenda text for item 21.

Minutes:

22.

Guildhall School of Music and Drama and Barbican Centre Catering Block Heating, Cooling and Ventilation Project

Report of the Director of Operations and Buildings Barbican Centre and Guildhall School of Music and Drama.

 

(N.B. – the appendices have been circulated separately in the information and appendices pack)

 

 ...  view the full agenda text for item 22.

Minutes:

23.

Non-public minutes of the Finance & Risk Committee

To receive the draft non-public minutes of the Finance & Risk Committee held on 4 February 2022.

 ...  view the full agenda text for item 23.

Minutes: