Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Rehana Ameer.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Gateway Approval Process pdf icon PDF 140 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED, that the Gateway Approval Process be received.

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 84 KB

To agree the public minutes and non-public summary of the meeting held on 27 January 2020.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED, that the pubic minutes and non-public summary of the meeting held on 27 January 2020 be approved as a correct record.

 ...  view the full minutes text for item 4.

5.

Public Actions pdf icon PDF 53 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Members considered a report of the Town Clerk regarding public actions and the following points were made.

 

41/2019/P – Housing Revenue Account Commitments

 

·         The Town Clerk noted that the planned briefing note for Members on HRA commitments would be ready for circualtion from 27 February 2020.

 

43/2019/P – Transport Strategy Ovrerview

 

·         The Town Clerk noted that the briefing note regarding Transport Strategy-related projects would be circualted in advance of the March 2020 meeting.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 5.

6.

Gateway 2 - Central Criminal Court East Wing Ground Mezzanine Cooling and Heating Replacement pdf icon PDF 128 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a Gateway 2 report of the City Surveyor regarding the Central Criminal Court East Wing Ground Mezzanine Cooling and Heating Replacement and the following points were made.

 

·         The City Surveyor noted that the project was scheduled to be funded as of April 2020, and that no project costs would be incurred in advance of that date.

 

·         The Town Clerk agreed to clarify whether the spending committee decision lay with Corporate Asset Sub (Finance) Committee or the Courts Sub (Policy and Resources) Committee.

 

·         The Chairman requested a report to a future meeting providing an overview of all current and planned projects at the Central Criminal Court, with a view to ensuring effective scrutiny and oversight of projects at that site.

 

RESOLVED, that Members

 

·         Approve the budget of £81,000 to reach the next gateway, noting estimated costs based on similar survey costs for comparable projects.

 

·         Note the total estimated cost of the project range of £800,000 to £1,000,000 plus an estimated risk allowance of £120,000 to £150,000.

 

·         Note that this includes the cost of temporary alternative living arrangements for the Sheriffs and Consorts, and that  temporary office accommodation for affected staff is expected to be managed locally.

 

 ...  view the full minutes text for item 6.

7.

Gateway 3/4 - Bernard Morgan House public realm pdf icon PDF 125 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a Gateway 3/4 report of the Director of the Built Environment regarding Bernard Morgan House Public Realm and the following points were made.

 

·         In response to comments made by a Member, the Director of the Built Environment confirmed that Option 1 set out within the report (reparations as per s278 including repaving of footways and works to Golden Lane zebra crossing) was satisfactory from a health and safety perspective.

 

·         Members expressed concern that the project did not appear to be effectively linked with wider works in the area, and that the s278 agreement had yet to be signed by the developer. The Director of Built Environment confirmed that this presented a low risk to the project and that, ultimately, the developer was obliged to enter into the s278.

 

RESOLVED, that Members,

·         Authorise officers to invoice the developer for £85,361 to undertake work to progress to Gateway 5 (set out at section 3 table 1), in advance of the full S278 payment to avoid delays to the programme. The amount would be deducted from the full S278 payment.

 

·         Approve Option 1 at a cost of up to £725,505, fully funded by a Section 278 agreement with Taylor Wimpy, the developer of Bernard Morgan House.

 

·         Authorise officers to publish proposals in relation to any necessary traffic orders or other consents to implement the project as described in this report.

 

 

 

 ...  view the full minutes text for item 7.

8.

Gateway 3/4 - St Mary Axe Experimental Timed Closure (within City Cluster Vision Phase 1 - Activation, Greening and Experiments programme) pdf icon PDF 186 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a Gateway 3/4 report of the Director of the Built Environment regarding St Mary Axe Experimental Timed Closure (within City Cluster Vision Phase 1 – Activation, Greening and Experiments Programme) and the following points were made.

 

·         In response to a question from a Member, the Director of the Built Environment agreed to confirm the number of persons underpinning the reported percentage within the report who made consultation responses.

 

RESOLVED, that Members,

 

·         Agree that St Mary Axe experimental timed closure project be established as part of the City Cluster phase 1 programme.

 

·         Approve an additional budget of £41,699 to reach the next Gateway (G5) giving a total budget of £46,699 for the St Mary Axe experimental timed closure project, and to be set up using a separate cost code to the main Phase 1 project code.

 

·         Agree the total estimated maximum cost of the St Mary Axe experimental timed closure project is £270,000 (excluding risk).

 

·         Approve to proceed to detailed design stage Option 2, trial the closure of St Mary Axe to motor traffic at peak periods through an Experimental Traffic Order and maintain the existing motorcycle bays.

 

·         Delegate authority to the Director of the Built Environment to approve budget adjustments, above the existing authority within the project procedures and in consultation with the Chamberlain, between budget lines if this is within the approved total project budget amount; and

 

·         That the next Gateway report proceeds under delegation to the Director of the Built Environment, in consultation with the Chairmen, subject to:

 

o   project cost not exceeding the maximum of £270,000 and

 

o   the Director of the Built Environment and Chairmen being satisfied with the equality implications after considering the review currently being prepared.

 

 ...  view the full minutes text for item 8.

9.

Gateway 5 Issue - Greening Cheapside: Sunken Garden (Phase 1B) St. Paul's Tube Station Area Improvements (Phase 1) pdf icon PDF 252 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 9.

Minutes:

Members considered a Gateway 5 Issue report of the Director of the Built Environment regarding Greening Cheapside: Sunken Garden (Phase 1B) and St Paul’s Tube Station Area Improvements (Phase 1).

 

·         Members welcomed the engagement with and contribution from C Hoare & Co regarding the design of the Sunken Garden, and the installation of a Blue Plaque. Members were mindful that any associated event invitations would come from the Chairman of the Streets and Walkways Sub (Planning and Transportation) Committee.

 

RESOLVED, that Members,

 

·         Approve an additional budget of £200,000 for delivering Phase 1b of which an initial sum of £55,000 is allocated to reach the next Gateway, noting that the full amount is to be funded from C Hoare & Co through a voluntary S278 contribution.

 

·         Approve the revised total project budget of £580,154 (£380,154 allocated for Phase 1, and £200,000 allocated for Phase 1b) subject to receipt of funding.

 

·         Authorise completion of one or more agreements between the City and C Hoare & Co for the provision of funding by C Hoare & Co for enhancements to the Sunken Garden.

 

 ...  view the full minutes text for item 9.

10.

Gateway 5 - 55 Moorgate Section 278 Public realm and highway improvements pdf icon PDF 117 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Members considered a Gateway 5 report of the Director of the Built Environment regarding 55 Moorgate s278 Public Realm and Highway Improvements.

 

RESOLVED, that Members,

 

·         Approve an additional budget totalling £299,385 to progress with the implementation of the project, funded by a Section 278 Agreement with the developer and to reach the next Gateway. This is inclusive of any underspends from the previous gateway.

 

·         Grant authority to start work subject to completion of the Section 278 Agreement and receipt of full funding from the developer.

 

·         Approve that City officers publish proposals in relation to any necessary traffic orders or other consents to implement the project as described in this report (Traffic orders will be necessary to relocate parking bays outside the development on Coleman Street);

 

·         Delegate authority to the Director of Transportation and Public Realm to consider any objections to the traffic orders detailed in this report given the minor infraction of relocating existing traffic bays a few metres south of their current location.

 

·         Delegate authority to the Assistant Director of City Public Realm and Head of Finance to adjust the project budget between staff costs, fees and works providing the overall budget is not exceeded beyond standard tolerances in accordance with the Section 278 agreement.

 

 ...  view the full minutes text for item 10.

11.

Gateway 5 - 150 Bishopsgate (Heron Plaza) pdf icon PDF 125 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members considered a Gateway 5 report of the Director of the Built Environment regarding 150 Bishopsgate (Heron Plaza).

 

RESOLVED, that Members,

 

·         Authorise officers to update the existing Section 278 agreement via exchange of letters.

 

·         Approve the budget of £954,856 for implementation of the works, to be funded through a Section 278 agreement.

 

·         Approve the revised total estimated cost of the project at £1,273,528 (excluding risk).

 

·         Authorise the extension of the Section 8 agreement and the making of a Traffic Management Order to amend parking, waiting and loading restrictions, subject to addressing any objections

 

 ...  view the full minutes text for item 11.

12.

Gateway 6 - 72 Fore Street pdf icon PDF 163 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 12.

Minutes:

Members considered a Gateway 6 report of the Director of the Built Environment regarding 72 Fore Street.

 

RESOLVED, that Members,

 

·         Authorise closure of the project.

 

·         Note the reallocation of £16,390 project underspend to the Moorgate Crossrail Station Links project as previously approved in the Department of Built Environment prioritisation report.

 

 

 ...  view the full minutes text for item 12.

13.

Gateway 6 - Middlesex Street Social Housing and Library pdf icon PDF 83 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding Middlesex Street Social Housing and Library.

 

RESOLVED, that Members approve that the project be closed.

 

 

 ...  view the full minutes text for item 13.

14.

Gateway 6 - Southwark Estate, New Door Entry Installation - Stopher and Pakeman Houses and Sumner Buildings 2012/13 pdf icon PDF 122 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 14.

Additional documents:

Minutes:

Members considered a Gateway 6 report of the Director of Community and Children’s Services regarding Southwark Estate New Door Entry Installation – Stopher and Pakeman Houses and Sumner Buildings 2012/13,

 

RESOLVED, that the projects Southwark Estate New Door Entry Installation – Stopher and Pakeman Houses and Sumner Buildings 2012/13 be closed.

 

 ...  view the full minutes text for item 14.

15.

Gateway 6 - St Botolph Bishopsgate Churchyard Improvements pdf icon PDF 961 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 15.

Minutes:

Members considered a Gateway 6 report of the Director of Open Spaces regarding St Botolph Bishopsgate Churchyard Improvements.

 

RESOLVED, that the project be closed.

 ...  view the full minutes text for item 15.

16.

Gateway 5 Project Status - City Cycleways Programme - Phase 1 (Q11 Upgrade and Other Quick Wins) pdf icon PDF 79 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 16.

Additional documents:

Minutes:

Members considered a Gateway 5 Project Status report of the Director of the Built Environment regarding City Cycleways Programme Phase 1 (Q11 Upgrade and Other Quick Wins) and the following points were made.

 

·         The Director of the Built Environment noted that the project was undergoing delays following a request from Transport for London (TfL) that elements on the project be put on hold pending further design work. A further report would be made to the April 2020 meeting.

 

·         The Town Clerk agreed to liaise with the Chairman of the Streets and Walkways Sub (Planning and Transportation) Committee over whether the report could be tabled as an urgent item at that Sub-Committee’s meeting on 25 February 2020.

 

RESOLVED, that the report be received.

 

 ...  view the full minutes text for item 16.

17.

Questions on matters relating to the work of the Sub-Committee

Minutes:

Contractor Lighting

In response to a question, the City Surveyor agreed to clarify the assessment process through which appropriate levels of lighting were arrived at in projects at Guildhall.

 ...  view the full minutes text for item 17.

18.

Any other business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 18.

19.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 19.

Minutes:

RESOLVED, that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 19.

20.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 27 January 2020.

 ...  view the full agenda text for item 20.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 27 January 2020 be approved as a correct record.

 ...  view the full minutes text for item 20.

21.

Non-Public Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a report of the Town Clerk regarding non-public actions.

 ...  view the full minutes text for item 21.

22.

Portfolio Overview

Report of the Town Clerk.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a Portfolio Overview report of the Town Clerk.

 ...  view the full minutes text for item 22.

23.

Report on Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a report of the Town Clerk regarding action taken since the last meeting.

 ...  view the full minutes text for item 23.

24.

Gateway 3/4 - Barbican Podium Waterproofing, Drainage and Landscaping Works (Ben Jonson, Breton & Cromwell Highwalk) Phase 2 - 1st Priority

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 24.

Minutes:

Members considered a Gateway 3/4 report of the Director of Community and Children’s Services regarding Barbican Podium Waterproofing, Drainage and Landscaping Works (Ben Jonson, Breton and Cromwell Highwalk) Phase 2 – 1st Priority.

 ...  view the full minutes text for item 24.

25.

Gateway 5 Issue - City of London Primary Academy Islington

Report of the City Surveyor – TO FOLLOW.

 ...  view the full agenda text for item 25.

Minutes:

The Town Clerk noted that this item had been withdrawn.

 ...  view the full minutes text for item 25.

26.

Gateway 5 Progress - Security Enhancements/Security Cross Cutting - Mansion House, Guildhall, Central Criminal Court and Barbican Centre

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

Members considered a Gateway 5 Progress report of the City Surveyor regarding Security Enhancements/Security Cross Cutting – Mansion House, Guildhall, Central Criminal Court and Barbican Centre.

 ...  view the full minutes text for item 26.

27.

Gateway 4 Issue - 20 / 21 Aldermanbury - future use and building opportunities

Report of the City Surveyor.

 ...  view the full agenda text for item 27.

Minutes:

Members considered a Gateway 4 Issue report of the City Surveyor regarding 20/21 Aldermanbury – future use and building opportunities.

 ...  view the full minutes text for item 27.

28.

Gateway 6 - Great Arthur House Recladding Project

Report of the City Surveyor.

 ...  view the full agenda text for item 28.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding Great Arthur House Recladding.

 ...  view the full minutes text for item 28.

29.

Gateway 6 - The Lord Mayor's State Coach: Conservation and Repair

Report of the City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding The Lord Mayor’s State Coach: Conservation and Repair.

 ...  view the full minutes text for item 29.

30.

Gateway 6 - Guildhall West Wing Barriers

Report of the City Surveyor.

 ...  view the full agenda text for item 30.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding West Wing Barriers.

 ...  view the full minutes text for item 30.

31.

Gateway 6 - City of London Freemen's School Swimming Pool

Report of the City Surveyor.

 ...  view the full agenda text for item 31.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding City of London Freemen’s School Swimming Pool.

 ...  view the full minutes text for item 31.

32.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 32.

33.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There were three items of urgent business.  

 ...  view the full minutes text for item 33.