Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Joseph Anstee
tel.no.: 020 7332 1480  Email: joseph.anstee@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Sheriff Christopher Hayward and Deputy Edward Lord.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Gateway Approval Process pdf icon PDF 140 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED – That the Gateway Approval Process be received.

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 174 KB

To agree the public minutes and non-public summary of the meeting held on 25 January 2021.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 25 January 2021 are approved as an accurate record.

 ...  view the full minutes text for item 4.

5.

Public Actions pdf icon PDF 49 KB

Report of the Town Clerk

 ...  view the full agenda text for item 5.

Minutes:

The Sub Committee received a report of the Town Clerk regarding public actions. The Sub Committee noted that a report on the Bank Junction Improvements project was on the agenda for consideration.

 

RESOLVED - That the public actions list be received.

 ...  view the full minutes text for item 5.

6.

Gateway 4c - Bank Junction Improvements Project: All Change at Bank pdf icon PDF 318 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 4c report of the Director of the Built Environment regarding the Bank Junction Improvements project. The Chairman introduced the item and advised that as it was not usual Sub Committee practice, the recommendation regarding delegated authority should be amended, with any matters for decision to be brought back to the Sub Committee on an efficient basis. The Director of the Built Environment then introduced the report and drew Members’ attention to the key points, also outlining the plan for the public consultation.

 

The Sub Committee then discussed the proposals, particularly in respect of the public consultation. Members sought assurances that the consultation would be sufficiently broad, account for users of the junction not currently in the City of London and account for the post-COVID-19 landscape. The Chairman added that if the response was not felt to be sufficiently comprehensive then this would need to be addressed, and pausing the project was an option if necessary. The Chairman then reiterated the suggestion made at the Streets & Walkways Sub Committee that officers consult with TfL on the possible use of their channels for advertising the consultation.

 

The Director of the Built Environment advised that a target for responses had not been set, but cited responses to the Bank on Safety scheme, CAS Return to Work Task Force consultations as a guide. Alongside social media officers would utilise partners such as the Cheapside Business Alliance to encourage businesses to respond to and amplify the consultation. The consultation had been planned in accordance with the project’s challenging timeframe, and whilst there would be an opportunity to pause the project at the next Gateway, it was noted that this would prevent completion by the current 2022 timeframe.

 

The Chairman asked that the Sub Committee be kept updated on the

 ...  view the full minutes text for item 6.

7.

Gateway 5 - West Smithfield & Charterhouse Street (Thameslink) Bridges Remedial Works pdf icon PDF 112 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 5 report of the Director of the Built Environment regarding a project for essential refurbishment/maintenance at three highway structures over railway near Smithfield Market. The Director of the Built Environment introduced the report and drew Members’ attention to the key points.

 

RESOLVED – That the Projects Sub Committee:

 

  1. Agree the total revised project budget of £645,000 (excluding risk);

 

  1. Approve the appointment of Dyer & Butler (incumbent Tunnel Lids contractor) by means of a variation to their currently approved works order in the total value of £390,000; and

 

  1. Agree that a Costed Risk Provision of £150,000 is approved over and above the £645,000 (to be drawn down via delegation to Chief Officer).
 ...  view the full minutes text for item 7.

8.

Gateway 2 - Car Parks - Fire Remedial Works pdf icon PDF 220 KB

Report of the City Surveyor

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 2 report of the City Surveyor regarding a project to carry out essential fire door replacements at Baynard House and London Wall Car Park, and ventilation replacement at Tower Hill.

 

RESOLVED – That the Projects Sub Committee:

 

  1. Agree that a budget of £30,000 is approved to carry out detailed surveys to reach next Gateway;

 

  1. Note the total estimated cost of the project of £300,000 (excluding risk);

 

  1. Note that there is a Costed Risk of £60,000 (post mitigation);

 

  1. Note that the total estimated cost of the project of £360,000 (including risk);

 

5.    Note that ‘in principle’ central funding from City Fund reserves was agreed as part of the 2020/21 annual capital bids, with draw down subject to the further approval of the Resource Allocation Sub and Policy and Resources Committees.

 ...  view the full minutes text for item 8.

9.

Gateway 2 - Smithfield Market Car Park - Sprinkler and fire door remedial works pdf icon PDF 216 KB

Report of the City Surveyor

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 2 report of the Director of the Built Environment regarding a project to carry out essential fire door and sprinkler head replacement at Smithfield Market Car Park.

 

RESOLVED – That the Projects Sub Committee:

 

1.    Agree that a budget of £20,000 is approved to carry out detailed surveys to reach the next Gateway;

 

2.    Note the total estimated cost of the project of £120,000 (excluding risk);

 

3.    Note that there is a Costed Risk of £30,000 (post mitigation);

 

4.    Note that the total estimated cost of the project of £150,000 (including risk); and

 

5.    Note that ‘in principle’ central funding from City Cash reserves was agreed as part of the 2020/21 annual capital bids.

 ...  view the full minutes text for item 9.

10.

Gateway 3 Issue - Crossrail Liverpool Street Urban Integration (Phase 2) pdf icon PDF 139 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 3 Issue report of the Director of the Built Environment regarding Phase 2 of the Crossrail Liverpool Street Urban Integration project. The Director of the Built Environment introduced the report and advised the Sub Committee of preparations for the public consultation at the next stage of the project, which would account for local stakeholders and the impact of COVID-19. Officers would continue to work with TfL and monitor the impact of temporary schemes in response to COIVD-19 in the area.

 

RESOLVED – That the Projects Sub Committee:

 

a)    Note the recent delays incurred by the project, the reasons behind them and what the next steps are; and

 

b)    Note and approve the updated Costed Risk Register – Appendix 1 (overall CRP has not changed).

 ...  view the full minutes text for item 10.

11.

Gateway 3 - Greening Cheapside: Sunken Garden (Phase 1B & Phase 2) pdf icon PDF 238 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 3 report of the Director of the Built Environment concerning Phase 1B and Phase 2 of the Greening Cheapside project. The Chairman introduced the item and advised that there were three separate projects within the proposals. The option progressed would be dependent on the funding procured for the project, and officers would return with a preferred option once this had become known.

 

As two of the possible projects were not funded at this stage, the Chairman proposed that the Sub Committee consider the funded option, and if further funding was secured the project could be brought back for further consideration.

 

RESOLVED – That the Projects Sub Committee:

 

1.    Agree that the increased scope, in response to additional external funding secured, be approved;

 

2.    That Option 1 ‘bronze’ is approved, and to note that options 2 ‘silver’ and 3 ‘gold, will only be progressed should further funding be confirmed. This funding decision will be taken by Members via a separate report on the implementation of the Climate Action Strategy;

 

3.    That additional budget of £50,000 is approved for fees and staff costs (fully externally funded) to reach the next Gateway (G4/5) and that £13,905 underspent from the current budget allocation is carried forward to be used on this next stage of the project; and

 

4.    Note the total estimated cost of the project (Phase 1B) at £296,095-£515,000 (excluding costed risk provision).

 ...  view the full minutes text for item 11.

12.

Gateway 2 - 1 Leadenhall Street Section 278 Highway Works pdf icon PDF 137 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 2 report of the Director of the Built Environment regarding Section 278 (S278) highway works to facilitate the 1 Leadenhall Street development. The Sub Committee noted that an additional recommendation authorising officers to enter into the S278 agreement once negotiated with the developer had been omitted in error, and this was also agreed.

 

RESOLVED – That the Projects Sub Committee:

 

1.    Agree that a budget of £100,000 is approved for detail design, engagement with stakeholders and survey work to reach the next Gateway;

 

2.    Note the total estimated cost of the project at £550,000 - £800,000 (excluding risk); and

 

3.    Authorise officers to enter into the S278 agreement once negotiated with the developer.

 ...  view the full minutes text for item 12.

13.

Gateway 5 - 100 Minories Phase One: S278 works pdf icon PDF 266 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 5 report of the Director of the Built Environment regarding Phase One of the S278 works at 100 Minories.

 

RESOLVED – That the Projects Sub Committee:

 

1.    Note the revised total estimated cost of the project at £510,236 (excluding risk), subject to successful completion of S278 agreement and receipt of monies; and

 

2.    Agree that a Costed Risk Provision of £68,000 is approved (to bedrawn down via delegation to Chief Officer), subject to successful completion of S278 agreement and receipt ofmonies.

 ...  view the full minutes text for item 13.

14.

Gateway 6 - 60-70 St Mary Axe pdf icon PDF 194 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 14.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 6 report of the Director of the Built Environment concerning the creation of a new public space and wider improved public realm in the vicinity of the 60-70 St Mary Axe development. The Sub Committee noted the success of the project and delivery within budget.

 

RESOLVED – That the Projects Sub Committee:

 

1.    Note the contents of this report and authorise closure of the project; and

 

2.    Authorise the return of £94,030 to the developer under the terms of the Section 278 agreement, subject to verification of final accounts.

 ...  view the full minutes text for item 14.

15.

Gateway 6 - 80 Fenchurch Street pdf icon PDF 151 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 15.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 6 report of the Director of the Built Environment regarding a project to undertake the required S278 highways works in the vicinity of the development at 80 Fenchurch Street.

 

RESOLVED – That the Projects Sub Committee:

 

i)              Approve the content of this outcome report;

 

ii)             Authorise the Chamberlain’s department to return unspent section 278 funds to the Developer as set out in the respective legal agreement (subject to the verification of the final account); and

 

iii)           Agree to close the 80 Fenchurch Street project.

 ...  view the full minutes text for item 15.

16.

Gateway 6 - 100 Bishopsgate S278 pdf icon PDF 151 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 16.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 6 report of the Director of the Built Environment regarding highway improvements implemented under the S278 works at 100 Bishopsgate. The Sub Committee noted that whilst there had been delays, the project had delivered positive outcomes and was within budget.

 

RESOLVED – That the Projects Sub Committee:

 

a)    Approve the content of this outcome report;

 

b)    Authorise the Chamberlain’s department to return unspent Section 278 funds as set out in the respective legal agreement (subject to the verification of the final accounts); and

 

c)    Agree to close the 100 Bishopsgate project.

 ...  view the full minutes text for item 16.

17.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 17.

18.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 18.

19.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 19.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Item No.                                            Paragraph No

20 - 23                                                            3

24 - 26                                                             7

27 - 29                                                             3

30 - 31                                                             -, 3

 ...  view the full minutes text for item 19.

20.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 25 January 2021.

 ...  view the full agenda text for item 20.

Minutes:

RESOLVED - That the non-public minutes of the meeting held on 25 January 2021 be approved.

 ...  view the full minutes text for item 20.

21.

Non-Public Actions

Report of the Town Clerk

 ...  view the full agenda text for item 21.

Minutes:

Members considered a report of the Town Clerk regarding non-public actions.

 ...  view the full minutes text for item 21.

22.

Property Projects Group - COVID-19 Update

The Property Projects Group Director to be heard.

 ...  view the full agenda text for item 22.

Minutes:

The City Surveyor provided an COVID-19 update regarding the Property

Projects Group.

 ...  view the full minutes text for item 22.

23.

Gateway 2 - Barbican Centre & Guildhall School Confined and Dangerous Spaces

Report of the Barbican Centre and the City Surveyor

 ...  view the full agenda text for item 23.

Minutes:

The Sub Committee considered a report of the Barbican Centre and the City Surveyor.

 ...  view the full minutes text for item 23.

24.

Gateway 2 - 21 Moorfields and Fore Street Avenue Section 278

Report of the Director of the Built Environment

 ...  view the full agenda text for item 24.

Minutes:

The Sub Committee considered a report of the Director of the Built Environment.

 ...  view the full minutes text for item 24.

25.

Gateway 2 - Bank Station Upgrade - Cannon Street Entrance S278

Report of the Director of the Built Environment

 ...  view the full agenda text for item 25.

Minutes:

The Sub Committee considered a report of the Director of the Built Environment.

 ...  view the full minutes text for item 25.

26.

Gateway 2 - Building I HVM Measures

Report of the Director of the Built Environment

 ...  view the full agenda text for item 26.

Minutes:

The Sub Committee considered a report of the Director of the Built Environment.

 ...  view the full minutes text for item 26.

27.

Gateway 4 Issue - City of London School - Summer Works 2021

Report of the City Surveyor

 ...  view the full agenda text for item 27.

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 27.

28.

PPG COVID-19 Capital Projects Fund - Update

Report of the City Surveyor

 ...  view the full agenda text for item 28.

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 28.

29.

Portfolio Overview

Report of the Town Clerk

 ...  view the full agenda text for item 29.

Minutes:

The Sub Committee received a report of the Town Clerk.

 ...  view the full minutes text for item 29.

29a

Gateway 5 Issue - Bridge House Estates - Candlewick House, 116-126 Cannon Street, London, EC4

Report of the City Surveyor

 ...  view the full agenda text for item 29a

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 29a

29b

Gateway 6 - GSMD Roof Phase 2

Report of the Guildhall School of Music and Drama

 ...  view the full agenda text for item 29b

Minutes:

The Sub Committee considered a report of the Guildhall School of Music and Drama.

 ...  view the full minutes text for item 29b

29c

Red Report: Ring of Steel Compliance (iMS-DRS) Video Management System

Report of the Commissioner of the City of London Police

 ...  view the full agenda text for item 29c

Minutes:

The Sub Committee received a report of the City of London Police.

 ...  view the full minutes text for item 29c

29d

Red Report: 123-124 New Bond Street

Report of the City Surveyor

 ...  view the full agenda text for item 29d

Minutes:

The Sub Committee received a report of the City Surveyor.

 ...  view the full minutes text for item 29d

29e

Red Report: Barbican Centre Fire Safety Projects

Report of the City Surveyor

 ...  view the full agenda text for item 29e

Minutes:

The Sub Committee received a report of the City Surveyor.

 ...  view the full minutes text for item 29e

30.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 30.

31.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There were two items of urgent business.

 ...  view the full minutes text for item 31.

31a

GATEWAY 6 - CENTRAL CRIMINAL COURT PLANT REPLACEMENT: PHASE 3

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 31a

31b

Delegated Authority Request

Minutes: