Agenda and minutes

Venue: Virtual Meeting

Contact: Joseph Anstee
tel.no.: 020 7332 1480  Email: joseph.anstee@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Rehana Ameer.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

 ...  view the full minutes text for item 2.

3.

Gateway Approval Process pdf icon PDF 140 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED – That the Gateway Approval Process be received.

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 196 KB

To agree the public minutes and non-public summary of the meeting held on 23 February 2021.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 23 February 2021 are approved as an accurate record.

 ...  view the full minutes text for item 4.

5.

Public Actions pdf icon PDF 49 KB

Report of the Town Clerk

 ...  view the full agenda text for item 5.

Minutes:

The Sub Committee received a report of the Town Clerk regarding public actions.

 

Bank Junction Improvements Project

The Director of the Built Environment gave the Sub Committee an update on the preparation of the public consultation on the project, with the launch anticipated on Monday 29th March 2021. The Sub Committee noted that a further update would be provided at the April meeting of the Sub Committee.

 

The Sub Committee noted the update and reiterated the importance of gathering as much feedback as possible, particularly from businesses, and suggested contacting Members encouraging them to share and amplify the consultation.

 

RESOLVED - That the public actions list be received.

 ...  view the full minutes text for item 5.

6.

Gateway 2 - Barbican Fire Door Replacement Programme pdf icon PDF 134 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 2 report of the Director of Community and Children’s Services regarding the Barbican Fire Door Replacement Programme.

 

RESOLVED – That the Projects Sub Committee note the report and:

 

1.    Agree that a budget of £275,000 is approved for internal staff costs and professional fees to reach the next Gateway;

 

2.    Note the total estimated cost of the project at £20,000,000(excluding risk); and

 

3.    Note the Risk Register as set out in the report.

 ...  view the full minutes text for item 6.

7.

Gateway 6 - Decent Homes works to properties previously omitted from programmes (Call-backs 2017-2020) pdf icon PDF 100 KB

Report of the Director of Community & Children's Services

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Sub Committee considered a Gateway 6 report of the Director of Community and Children’s Services regarding a project to facilitate ad hoc kitchen, bathroom and WC upgrades over a three year period to tenanted properties on City of London housing estates previously omitted from large scale Decent Homes programmes. The Director of Community and Children’s Services introduced the report and drew Members’ attention to the key points including lessons learned.

 

RESOLVED – That the Projects Sub Committee:

 

1.    Note the content of this report;

 

2.    Note the lessons learnt; and

 

3.    Authorise closure of this project.

 ...  view the full minutes text for item 7.

8.

Report of Action Taken pdf icon PDF 121 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Sub Committee received a report of the Town Clerk advising Members of actions taken by the Town Clerk since the last meeting of the Committee, in consultation with the Chairman and Deputy Chairman, in accordance with Standing Order No. 41. The Town Clerk advised that the reports would be attuned to the updated report template to provide as much information as possible going forward.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Item No.                                            Paragraph No

12-14                                                              3

                        15-16                                                              7

                        17-25                                                              3

                        27-28                                                              -

                        29                                                                   3

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 23 February 2021.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED - That the non-public minutes of the meeting held on 25 January 2021 be approved.

 ...  view the full minutes text for item 12.

13.

Non-Public Actions

Report of the Town Clerk

 ...  view the full agenda text for item 13.

Minutes:

The Sub Committee considered a report of the Town Clerk regarding non-public actions.

 ...  view the full minutes text for item 13.

14.

PROPERTY PROJECTS GROUP - COVID-19 UPDATE

The Property Projects Group Director to be heard.

 ...  view the full agenda text for item 14.

Minutes:

The City Surveyor provided an COVID-19 update regarding the Property Projects Group.

 ...  view the full minutes text for item 14.

15.

Gateway 4c Issue - Secure City Programme (SCP) - Video Management System / Video Analytics Workstream

Report of the Director of the Built Environment and the Commissioner of the City of London Police

 ...  view the full agenda text for item 15.

Minutes:

The Sub Committee considered a report of the Director of the Built Environment and the Commissioner of the City of London Police.

 

 ...  view the full minutes text for item 15.

16.

Gateway 2 - Secure City Programme (SCP) - Year 2

Report of the Director of the Built Environment and the Commissioner of the City of London Police

 ...  view the full agenda text for item 16.

Minutes:

The Sub Committee considered a report of the Director of the Built Environment and the Commissioner of the City of London Police.

 ...  view the full minutes text for item 16.

17.

Gateway 1-5 - City of London Police Vehicle Fleet - Replacement of Non-Compliant ULEZ Vehicles and 2020/21 Replacement Programme

Report of the Commissioner of the City of London Police

 ...  view the full agenda text for item 17.

Minutes:

The Sub Committee considered a report of the Commissioner of the City of London Police.

 ...  view the full minutes text for item 17.

18.

Gateway 3 - Finsbury Circus Garden Reinstatement

Report of the City Surveyor

 ...  view the full agenda text for item 18.

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 18.

19.

Gateway 2 - Avondale Square Estate

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 19.

Minutes:

The Sub Committee considered a report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 19.

20.

Gateway 1-5 - Azure Migration Phase 2 2021

Report of the Chamberlain and the Commissioner of the City of London Police

 ...  view the full agenda text for item 20.

Minutes:

The Sub Committee considered a report of the Chamberlain and the Commissioner of the City of London Police.

 ...  view the full minutes text for item 20.

21.

Gateway 3 - City Fund - Refurbishment and Extension of New Liverpool House, 15/17 Eldon Street, London EC2M

Report of the City Surveyor

 ...  view the full agenda text for item 21.

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 21.

22.

Gateway 3/4 - Refurbishment of Tower Chambers, 74 Moorgate, EC2 - Bridge House Estates

Report of the City Surveyor

 ...  view the full agenda text for item 22.

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 22.

23.

Gateway 5 - Bridge House Estates 30-34 New Bridge Street EC4V 6BJ Refurbishment

Report of the City Surveyor

 ...  view the full agenda text for item 23.

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 23.

24.

Gateway 2 - Preparatory School

Report of the City Surveyor

 ...  view the full agenda text for item 24.

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 24.

25.

Portfolio Overview

Report of the Town Clerk

 ...  view the full agenda text for item 25.

Minutes:

The Sub Committee received a report of the Town Clerk.

 ...  view the full minutes text for item 25.

25a

Red Report: City of London Freemen's School Main House Refurbishment

Report of the City Surveyor

 ...  view the full agenda text for item 25a

Minutes:

The Sub Committee received a report of the City Surveyor.

 ...  view the full minutes text for item 25a

26.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There was one question.

 ...  view the full minutes text for item 26.

27.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There was other business.

 ...  view the full minutes text for item 27.

27a

GATEWAY 4/5 ISSUE – CENTRAL CRIMINAL COURTS, FIRE ALARM REPLACEMENTS AND ASSOCIATED PUBLIC ADDRESS SYSTEM

Minutes:

The Sub Committee considered a report of the City Surveyor.

 ...  view the full minutes text for item 27a

27b

Delegated Authority Request

Minutes:

The Sub Committee considered a request for delegated authority in respect of a project.

 ...  view the full minutes text for item 27b

28.

Target Operating Model

Report of the Head

 ...  view the full agenda text for item 28.

Minutes:

The Sub Committee considered a report of the Head.

 ...  view the full minutes text for item 28.