Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Julie Mayer
tel. no.: 020 7332 1410
Email: julie.mayer@cityoflondon.gov.uk
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Apologies Minutes: Apologies were received from John Absalom, Deputy Kevin Everett, Deputy Michael Cassidy, Deputy, the Reverend Stephen Haines, Judith Pleasance, Deputy Dr Giles Shilson and Jeremy Simons.
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Members' Declarations under the Code of Conduct in respect of items on the agenda Minutes: Wendy Mead, Chief Commoner, declared a non-pecuniary interest in respect of agenda item 12 (Decisions taken under Urgency and Delegated Authority) as she had served as a Member of the City Arts Initiative for a number of years.
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To approve the public minutes and non-public summary of the meeting held on 4th September 2017. Minutes: RESOLVED, That – the public minutes and non-public summary of the meeting held on 4th September 2017 be approved. |
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City of London Corporation Library Services, together with an update on Business Plan Objectives (2017/18) for Library Services A presentation of the Head of Barbican and Community Libraries. Minutes: Members received a presentation of the Head of Barbican and Community Libraries in respect of the Library Service, together with an update on Business Plan Objectives (2017/18) for Library Services.
During the discussion and questions, the following points were noted:
• The Chairman had recently attended, and thoroughly enjoyed, the Children’s Reading Challenge Awards and the Deputy Chairman had also enjoyed the ‘Cityread’ Play Reading. The under 5’s facilities generally were commended and Members suggested that the events be widely advertised.
• It is necessary to ask for 2 forms of ID (proof of identity and address) to join the Libraries as this helps protect the safety and security of both the collections and customers.
• Some glitches in the E-Audio Books App had resulted in RBdigital receiving a low rating on the App Store. The Head of the Library Service explained that the application was supplied by W F Howes, the e-Audiobook supplier. The Head of Barbican and Community Libraries advised that despite this, the application was usable and that constant improvements were being made and agreed that the negative reviews had been unfortunate.
• Members congratulated officers on the quality of their outreach work and noted that the team worked closely with the Health and Wellbeing Board, who would be receiving a report on this work at their next Board Meeting.
• In respect of the negative comments on Twitter in respect of Artizan Street’s opening times, Members noted that the hours changed following public consultation but officers had been surprised at the pattern selected. The need for further change was highlighted in the recent customer survey and staff had been working with stakeholders, including the Youth Programme Board, on further improvements, noting the importance of balancing user need and cost. There would be further consultation |
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Minutes from Sub Committees * PDF 118 KB To receive the draft public minutes of:
Benefices Sub Committee – held on 5th October 2017. Keats House Consultative Committee – held on 7th November 2017. Additional documents: Minutes: RESOLVED, that:
1. The draft minutes of the Benefices Sub Committee held on 5th October 2017 be received. 2. The draft minutes of the Keats House Consultative Committee held on 7th November 2017 be received. |
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Terms of Reference* PDF 136 KB Report of the Town Clerk Minutes: Members considered a report of the Town Clerk in respect of the Annual Review of the Committee’s Terms of Reference.
RESOLVED, that:
1. The Terms of Reference of the Culture, Heritage and Libraries Committee be approved for submission to the Annual Meeting of the Court of Common Council, 2018, as set out in the appendix; with an additional point (n) in respect of the Chairman’s representation on the panels for appointing the Directors of Open Spaces and Community and Children’s Services and the Assistant Town Clerk (Culture Mile Director).
2. The Committee continues to meet 6 times a year.
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City Information Centre: annual survey findings 2017/18 PDF 116 KB Report of the Assistant Town Clerk (Culture Mile Director). Please note there is a non-public appendix in respect of this report at item XX on part 2 of this agenda. Minutes: Members received a report of the Assistant Town Clerk (Culture Mile Director) in respectof the Annual Survey Findings (2017/18) for the City Information Centre.
RESOLVED, that – the report be noted. |
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Revenue and Capital Budgets 2018/19 PDF 173 KB Report of the Chamberlain, the Assistant Town Clerk and Culture Mile Director, the Director of Open Spaces and the Director of Children’s and Community Services.
Minutes:
The Chairman opened the discussion by making the following points:
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Report of the Assistant Town Clerk (Culture Mile Director), Director of Open Spaces and Director of Community and Children’s Services. Additional documents:
Minutes: Members received a report of the Town Clerk, Director of Open Spaces and Director of Community and Children’s Services, which presented the draft high-level Business Plans for 2018/19 for those Departments which provide services for which this committee is responsible. Members noted they were receiving this report earlier than usual to align with the Budget Report, next on this agenda.
RESOLVED, that – the report be noted. |
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Open Spaces Department Business Plan 2017-2018 - Q2 Monitoring Review PDF 95 KB Report of the Director of Open Spaces. Additional documents:
Minutes: Members considered a report of the Director of Open Spaces, which provided the Q2 Monitoring Review of the Open Spaces Department Business Plan 2017-18. The Director of Open Spaces was pleased to announce the appointment of a new Curator for Keats House.
RESOLVED, that:
1. The Quarter 2 progress against Key Objectives, KPI’s and Corporate Service Response Standards be noted.
2. The current schedule of charges be maintained, pending the outcome of a price review in Spring 2018. |
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Town Clerk to be heard. Minutes: Members received a resolution from the Policy and Resources Committee, in respect of the draft public minutes of the Members Privileges Sub Committee meeting held on 21 September 2017, which resolved that the Culture, Heritage and Libraries Committee be requested to reconsider the quality of the material used to produce the sleeve for the Pocket Book.
Members noted that the Town Clerk was considering options and pricing for this proposal, which Members would be asked to approve at their next meeting in January 2018.
RESOLVED, that – the Resolution of the Policy and Resources Committee of 19 October 2017, in respect of the quality of material used to produce the sleeve for the pocket book, be noted. |
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Decisions Taken since the last meeting under Delegated Authority/Urgency provision * PDF 168 KB Report of the Town Clerk. Minutes: Members received a report of the Town Clerk is respect of two decisions taken under urgency provisions, in accordance with Standing Order Nos 41A, as follows
Claim for Restitution of ‘The Oyster Meal’ by Jacob Ochertvelt The Town Clerk, acting under urgency powers, in consultation with the Chairman of the General Purposes Committee of Aldermen and the Chairman and Deputy Chairman of the Culture, Heritage and Libraries Committee, authorised the restitution of The Oyster Meal, by Jacob Ochtervelt, to the heirs of Dr. J. H. Smidt van Gelder; Dr Smidt van Gelder’s daughter, now being of 96 years of age, pursuant to:
(i) Standing Order 41(a) of the Standing Orders of the Court of Common Council, and (ii) Standing Order 30 of the Standing Orders of the Court of Aldermen
(iii)The Terms of Reference of the Culture, Heritage and Libraries Committee
Paddington Pop Up Book: A proposal by Cake Media in partnership with STUDIOCANAL
Given that the Chairman and Deputy Chairman of the Culture, Heritage and Libraries Committee also serve on the City Arts Initiative; the Town Clerk, in consultation with the two most senior Members of the Culture, Heritage and Libraries Committee, agreed to:
Ratify the City Arts Initiative’s recommendation in relation to the Paddington Pop Up Book and a temporary artwork installation on St Peter’s Hill, subject to planning permissions and licenses being obtained.
RESOLVED, that – the report be noted. |
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Questions on matters relating to the work of the Committee Minutes: There were no questions. |
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Any other business the Chairman considers urgent Minutes: There were no items. |
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Exclusion of the Public MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.
Minutes: RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.
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Non Public Minutes* To approve the non-public minutes of the meeting held on 4th September 2017. Minutes: RESOLVED, that – the non-public minutes of the meeting held on 4th September 2017 be approved |
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Non Public Minutes of the Benefices Sub Committee* To receive the non-public minutes of the meeting held on 5th October 2017. Minutes: RESOLVED, that – the Non-Public Minutes of the Meeting held on 5th October 2017 be approved. |
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Replacement Model for the City of London Festival and the 2017/19 Outdoor Arts Programme, with an update on Business Plan Objectives (2017/18) for Cultural and Visitor Development* A presentation from the Head of Cultural and Visitor Development.
Members are asked to note the report and minute from the Culture, Heritage and Libraries Committee held on 24 October 2016 in respect of this matter and attached herewith.
Minutes: Members received a presentation in respect of a replacement model for the City of London Festival and the 2017/18 Outdoor Arts Programme. |
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Annual Report on Waivers * Report of the Chamberlain. Minutes: Members received a report of the Chamberlain. |
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City Information Centre: Status Report and Annual Survey A non-public appendix in respect of item xx on this agenda.
Minutes: Members received a non public appendix in respect of the City Information Centre: Annual Survey Findings (2017/18), which also appeared at agenda item 7 on this agenda.
RESOLVED, that – the report be noted. |
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The sale of two Carriages - Progress Report Report of the City Surveyor. Minutes: Members considered and approved report of the City Surveyor. |
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Lord Mayor's State Coach - Conservation and Repair* Report of the Director of the Built Environment. This report was approved by the Projects Sub Committee on 8th November 2017. Minutes: Members received a report of the City Surveyor in respect of the Lord Mayor’s State Coach. |
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Tower Bridge and the Monument Performance report April - September 2017 Report of the Director of Open Spaces. Minutes: Members received a report of the Director of Open Spaces. |
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Tower Bridge and the Monument Pricing Review for 2018/19 Report of the Director of Open Spaces. Minutes: Members considered and approved a report of the Director of Open Spaces. |
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The Monument Visitor Centre* Report of the Director of Open Spaces. This report will be presented to the Projects Sub Committee, for Decision, on 11th December 2017.
Minutes: Members received a report of the Director of Open Spaces. |
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Non public questions on matters relating to the work of the Committee Minutes: |
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Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded Minutes: |