Agenda and minutes

Apologies were received from John Barker, Simon Duckworth, Kevin Everett, Wendy Hyde and John Scott.

There were no declarations.

To agree the public minutes of the meeting held on 19th November 2013.

RESOLVED, that:

The public and non-public minutes of the Finance Grants Sub Committee held on 19 November 2013 be approved. 

Matters arising:

·       Sheriff and Recorder Fund - the signed off accounts had not been received and would be followed up.

·       The Golden Hinde Trust - there had been no confirmation about match funding and this also would be followed up.

Report of the Town Clerk setting out the guidelines to be observed when considering the application for grants.

The Sub Committee received the guidelines to be observed when considering grant applications.

There were no questions.

The Sub Committee noted a letter which the Chairman had received from F A N Y (Princess Royal’s Volunteer  Corps), thanking the Finance Committee for their donation of £2,000.  The money had been used to improve infrastructure and call-out capability in the event of an incident.  Members noted the Corps mission to support the civil and military authorities within the UK during a major event, incident or in planning, so as to protect life and relieve human suffering.   (see also Agenda Item 10)

Report of the Chamberlain.

The Sub Committee considered at  joint report of the Chamberlain and Town Clerk, which submitted grant applications for approval. 

In respect of Annex B (4-Year Forecast of current commitments to be met from City’s Cash budget and remaining funds available for distribution commencing 2014/15); the Chairman suggested and Members agreed that some of the grants shown were not being monitored by the appropriate Committees.  The Chamberlain agreed to review the position before the next meeting.  Members noted that that they would have further opportunities, within their Service Committees, to discuss ‘Annex B’ as part of the Service Based Reviews.

RESOLVED, that:

1)    The following applications be agreed and funded from City’s Cash:

Friends of City Gardens

A one-off grant of £2,500 towards running costs.  The Committee noted that the application had been for a total grant of £7,500, paid in instalments of £2,500 per annum for 3-years.  The organisation were advised to submit a further application next year.

The British Association for Early Childhood Education

A one-off grant of £10,000 towards the cost of an audit of the remaining 400 nursery schools in the UK.

2)     The following applications be agreed and funded from the City Educational Trust Fund:

The Foundling Museum

A one-off grant of £15,000 towards the cost of an exhibition on the life of Dr. Richard Mead.

            St Paul’s Chorister Trust

A reducing grant of £15,000 in Year-1, £12,500 in Year-2 and £10,000 in Year-3, conditional on the grant being restricted to bursaries. 

3)  The following applications not be agreed as, at this time, Members did not consider them to be the most appropriate use of funds:

Flowers in the City Campaign

An application for £5,000 per annum, for 3 years towards running costs.

All Hands Volunteers UK Trust

An application for £18,000, towards the cost of

Report of the Town Clerk

The Sub Committee received a report of the Town Clerk, which provided information on those organisations that had been awarded grants by the Finance Grants Sub committee.

RESOLVED, that:

The report be received.

Report of the Chamberlain

The Sub Committee received an Analysis of Grants for the Five Years 2009/10 – 2013/14.

RESOLVED, that:

The Five Year Analysis of Grants be received.

Report of the Town Clerk

The Sub Committee received a report of the Town Clerk setting out a decision taken under delegated authority, as follows:

RESOLVED, that:

A donation of £2,000 from the Finance Chairman’s Discretionary Fund to F A N Y (Princess Royal’s Volunteer Corps) be noted.   (See also agenda item 6 above)

There were no questions.

There were no items of urgent business