Agenda and minutes

Venue: Committee Room 2 - 2nd Floor West Wing, Guildhall. View directions

Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

'In Camera' Session

Minutes:

Before commencement of the public part of the meeting, the Committee held its usual ‘in camera’ session attended by the internal audit officers and the Town Clerk’s representative.

 ...  view the full minutes text for item 1.

2.

Apologies

Minutes:

Apologies for absence were received from Neil Constable.

 

Apologies were also received from the Chairman and Deputy Chairman of the GSMD Board of Governors.  

 ...  view the full minutes text for item 2.

3.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 3.

4.

Public Minutes pdf icon PDF 61 KB

To agree the public minutes and summary of the meeting held on 12 February 2019.

 

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public minutes of the meeting held on 12 February 2019 be approved.

 ...  view the full minutes text for item 4.

5.

Public Outstanding Actions pdf icon PDF 37 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Members considered the Town Clerk’s outstanding actions report.

 

The Head of Internal Audit and Risk Management confirmed that he was unaware of any progress in completion of the catering contract.

 ...  view the full minutes text for item 5.

6.

Internal Audit Update pdf icon PDF 87 KB

Report of the Head of Internal Audit and Risk Management.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Head of Internal Audit and Risk Management provided his update report. In summary, Members noted that:-

 

·         The School’s management response to the draft report on student affairs (support) was expected later in the week and the Board would be updated on outcomes, post report finalisation.

 

·         Further audit areas were being discussed with the School on the academic programme development. Work on a ‘walk-through’ area was currently underway with further samples required to provide assurances.

 

·         Terms of reference for the budget-setting and financial management audit for quarter 1 2019/20 were being set.

 

·         The information previously requested by Internal Audit would be provided by the School  in respect of the extended follow-up on the accommodation strategy at the earliest opportunity.

 

·         A revised target date for recommendation implementation was in place for the contractual KPI monitoring with evidence to be provided by the end of April 2019.

 

·         Outstanding actions had now been completed on the management of external health and safety inspection reports. 

 

·         The talent management strategy implementation should be ‘signed off’ at the senior management team meeting on 22 May.

 

·         A plan was in place to implement the management of school returns provisions by the revised target date of December 2019.

 

·         A revised target date of N/A should be entered into the review of service provision update to reflect usual autumn annual reporting timescales.

 

·         On 2019/20 strategy, it was noted that it was considered too early for a data futures audit taking account of national time scales for first return submission.  It was agreed that the audit would be rescheduled for 2020/21.

 

·         The Deputy Chairman repeated his previous request for ‘more granularity’ in the high-level audit plan that took account of major events and impact on key staff to help prevent ‘back-end loading’. The Head of Internal Audit and Risk Management

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Audit & Risk Management Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 8.

9.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 9.

10.

Non Public Minutes

To agree the non public minutes of the meeting held on 12 February 2019.

 

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 12 February 2019 be approved.

 ...  view the full minutes text for item 10.

11.

Non Public Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

The Committee noted the Town Clerk’s report on non-public outstanding actions.

 ...  view the full minutes text for item 11.

12.

Failure in Host School Partnerships

Report of the Director of Guildhall Young Artists and Safeguarding.

 ...  view the full agenda text for item 12.

Minutes:

The Director of Guildhall Young Artists and Safeguarding reported on the risk associated with failure in host school partnerships.

 ...  view the full minutes text for item 12.

13.

Risk Register

Report of the Principal. 

 ...  view the full agenda text for item 13.

Minutes:

The Chairman accepted for consideration the late report of the Principal on the School Risk Register.

 ...  view the full minutes text for item 13.

14.

Non Public Questions on matters relating to the work of the Audit & Risk Management Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

Any other business that the Chairman considers urgent and which the Sub Committee agree should be considered whilst the public are excluded

15 (a) IT/Digital Pedagogy – Report of the Senior Librarian, GSMD  

 

 ...  view the full agenda text for item 15.

Minutes:

The Chairman accepted for consideration the late report of the Senior Librarian updating on strengths and weaknesses around risk relating to lack of development of IT/digital pedagogy and infrastructure to support it.

 

Two further urgent items were raised by Committee members.

 ...  view the full minutes text for item 15.