Agenda and minutes

Venue: City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET. View directions

Contact: Gemma Stokley
tel. no.: 020 7332 1427  Email: gemma.stokley@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

The Chairman opened the meeting by welcoming Stuart Fraser to his first F,GP&E Sub Committee. He went on to announce that this would be Mr. Llewelyn-Davis’ last meeting as he had taken the decision not to stand for re-election to the Court of Common Council later this month. The Chairman thanked Mr Llewelyn-Davis for his contributions to the School and to these meetings over the past few years.  

 

Apologies for absence were received from Brian Harris and Vivienne Littelchild.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

MINUTES pdf icon PDF 127 KB

To agree the public minutes of the meeting held on 7 Novemebr 2012 (copy attached).

 ...  view the full agenda text for item 3.

Minutes:

The public minutes and summary of the meeting held on 7 November 2012 were approved and agreed as a correct record.

 

MATTERS ARISING

OFA Discussions re: OFA Clubhouse (page 1) – The Chairman reported that he had recently received a letter from Rob Austen (a member of the OFA Committee) advising that the OFA would be making an application to Mole Valley District Council (MVDC) to extend planning permission for a new Clubhouse on the current site for a further three years. The Chairman reminded Governors that the current permission was set to expire later this month. He stated that neither the School nor the City Corporation had any objections to this.

 ...  view the full minutes text for item 3.

4.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 4.

5.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

There were no additional, urgent items of business for consideration.

 ...  view the full minutes text for item 5.

6.

Exclusion of the Public

To consider the resolution excluding the Public in respect of those items containing exempt information:-

 

That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

            Item No                                                 Exempt Paragraph(s)

                 7                                                                 1, 2, 3 & 4

                 8                                                                        3

                 9                                                                        3

                10                                                                    1 & 3

                11                                                                       3

                12                                                                       -

                13                                                                       -   

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

            Item No                                                 Exempt Paragraph(s)

                 7                                                                 1, 2, 3 & 4

                 8                                                                        3

                 9                                                                        3

                10                                                                    1 & 3

                11                                                                       3

                12                                                                       -

                13                                                                       -   

 

 ...  view the full minutes text for item 6.

7.

Minutes

To agree the non-public minutes of the meeting held on 7 November 2012 (copy attached).

 ...  view the full agenda text for item 7.

Minutes:

The non-public minutes of the meeting held on 7 November 2012 were approved and agreed as a correct record.

 ...  view the full minutes text for item 7.

8.

City of London Freemen's School - City Support

Report of the Chamberlain (copy TO FOLLOW).

 ...  view the full agenda text for item 8.

Minutes:

The Sub Committee received a late, separately circulated report of the Chamberlain relative to the City of London’s financial contribution to the City of London Freemen’s School.

 ...  view the full minutes text for item 8.

9.

Master Plan Update

The City Surveyor to be heard.

 ...  view the full agenda text for item 9.

Minutes:

The City Surveyor was heard relative to progress on the Master Plan works.

 ...  view the full minutes text for item 9.

10.

Arrears of Fees

Report of the Bursar (copy attached).

 ...  view the full agenda text for item 10.

Minutes:

The Sub Committee considered and approved a report of the Bursar which provided Governors with an update on the current fee debt and recommended the write off of two outstanding debts.

 ...  view the full minutes text for item 10.

11.

Financial Performance/Summary

Report of the Bursar (copy attached).

               

 ...  view the full agenda text for item 11.

Minutes:

The Sub Committee received a report of the Bursar providing Governors with an update on the financial performance of the School as at 31st January 2013.

 ...  view the full minutes text for item 11.

12.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions in the non-public session.

 ...  view the full minutes text for item 12.

13.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

There were no additional, urgent items of business for consideration in the non-public session.

 ...  view the full minutes text for item 13.