Agenda and minutes

Venue: City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET

Contact: Gemma Stokley
tel. no.: 020 7332 1427  Email: gemma.stokley@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Brian Harris,Vivienne Littlechild and Vicky Buckman (Deputy Head).

 ...  view the full minutes text for item 1.

2.

MEMBERS DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 126 KB

To agree the public minutes of the meeting held on 4 March 2013 (copy attached).

 ...  view the full agenda text for item 3.

Minutes:

The public minutes and summary of the meeting held on 4 March 2013 were considered and approved as a correct record.

 

MATTERS ARISING

OFA Clubhouse (page 2) – The Sub Committee was informed that both the Chairman and the Headmaster had received a report from Rob Austen of the Old Freemen’s Association. The Chairman stated that he had been in conversation with the OFA and had made it clear that the School was not currently in a position to discuss any concrete proposals for the Clubhouse. He stated that the OFA seemed to accept that the needs of the School were paramount.

 

In response to questions, the City Surveyor informed Governors that the lease on the current Clubhouse would expire in March 2017. The City Surveyor undertook to report back to Governors as to any break options. The City Surveyor stated that there was an expectation within the Conservation Management Plan that the Clubhouse would be removed from its current site.

 

 ...  view the full minutes text for item 3.

4.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB COMMITTEE

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 4.

5.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

There were no additional, urgent items of business for consideration.

 ...  view the full minutes text for item 5.

6.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That, under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

            Item No                                                           Exempt Paragraph(s)

                7                                                                              1, 3 & 4

                8                                                                              1, 3 & 4

                9                                                                              3

               10                                                                             3

               11                                                                             2, 3 & 4

               12                                                                             1 & 3

               13                                                                             1 & 3

               14                                                                             4

               15                                                                             2 & 3

               16                                                                             -

               17                                                                             -                                                                                                          

 ...  view the full minutes text for item 6.

7.

Minutes

To agree the non-public minutes of the meeting held on 4 March 2013 (copy attached).

 ...  view the full agenda text for item 7.

Minutes:

The non-public minutes of the meeting held on 4 March 2013 were considered and approved as a correct record.

 ...  view the full minutes text for item 7.

8.

Repairs, Maintenance and Improvements Fund

Joint report of the Chamberlain, the Headmaster of the City of London Freemen’s School and the City Surveyor.

 ...  view the full agenda text for item 8.

Minutes:

The Sub-Committee considered and approved a joint report of the Chamberlain, the Headmaster of the City of London Freemen’s School and the City Surveyor providing Governors with an updated projection of the cost of works to be met from the Repairs, Maintenance, Improvements and Major Works Fund over the next 21 years.

 

 ...  view the full minutes text for item 8.

9.

Revenue Budgets - 2013/14 and 2014/15

Joint report of the Chamberlain and the Headmaster of the City of London Freemen’s School (TO BE TABLED).

 ...  view the full agenda text for item 9.

Minutes:

The Sub-Committee considered a joint, tabled report of the Chamberlain and the Headmaster of the City of London Freemen’s School regarding the 2013/14 and 2014/15 Revenue Budgets.

 

 ...  view the full minutes text for item 9.

10.

Foundation Scholarship Scheme - Award Scale

Joint report of the Chamberlain and the Headmaster of the City of London Freemen’s School.

 ...  view the full agenda text for item 10.

Minutes:

The Sub-Committee considered and approved a joint report of the Chamberlain and the Headmaster of the City of London Freemen’s School regarding the Foundation Scholarship Scheme Award Scale.

 

 ...  view the full minutes text for item 10.

11.

Master Plan Update

The City Surveyor to be heard.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee considered and approved a late, separately circulated report of the City Surveyor updating Governors on the progress of the Master Plan works.

 

 ...  view the full minutes text for item 11.

12.

The Development Office

Report of the Headmaster.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee considered and approved a report of the Headmaster of the City of London Freemen’s School regarding the Development Office.

 

 ...  view the full minutes text for item 12.

13.

Arrears of Fees

Report of the Bursar (TO BE TABLED).

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee considered and approved a tabled report of the Headmaster of the City of London Freemen’s School which provided Governors with an update on the current fee debt.

 

 ...  view the full minutes text for item 13.

14.

Junior School Development

Report of the Head of the Junior School.

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee considered and approved a report of the Head of the City of London Freemen’s Junior School regarding the future development of the Junior School.

 

 ...  view the full minutes text for item 14.

15.

2014: 160 Years' Anniversary

The Headmaster to be heard.

 ...  view the full agenda text for item 15.

Minutes:

The Headmaster was heard regarding the School’s plans to mark its 160th Anniversary in 2014.

 

 ...  view the full minutes text for item 15.

16.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB COMMITTEE

Minutes:

There were no questions in the non-public session.

 

 ...  view the full minutes text for item 16.

17.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE SUB COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

Matters regarding the 2014 Chairman’s Dinner, Prize Day and Future Sub Committee meetings were raised.

 

 

 ...  view the full minutes text for item 17.