Agenda and draft minutes

Venue: City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET

Contact: David Arnold
tel. no.: 020 7332 1174  Email: david.arnold@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Vivienne Littlechild and Philip Woodhouse.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3a

Minutes pdf icon PDF 176 KB

To agree the public minutes of the meeting held on 10 November 2015.

 ...  view the full agenda text for item 3a

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 15 November 2015 be approved.

 

Matters Arising

 

Ashtead Park Security

The Headmaster advised that the recommendations from a recent security audit of the School site included the introduction of a physical security presence during evenings and at key events. Governors noted their general concerns at the relative lack of security around the site; suggestions included the closure of access routes, increased DBS checks and the introduction of access via electronic pass only. The Headmaster added that a report regarding site management would be submitted to the next appropriate Board of Governors meeting.

 ...  view the full minutes text for item 3a

3b

Minutes pdf icon PDF 59 KB

To note the minutes of the inquorate meeting held on 18 March 2015.

 ...  view the full agenda text for item 3b

Minutes:

RESOLVED – That the public minutes and summary of the inquorate meeting held on 18 March 2016 be noted.

 ...  view the full minutes text for item 3b

4.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB COMMITTEE

Minutes:

There were none.

 ...  view the full minutes text for item 4.

5.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

6.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 6.

7.

Minutes

To agree the non-public minutes of the meeting held on 10 November 2015.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 15 November 2015 be approved.

 ...  view the full minutes text for item 7.

8.

Arrears of Fees

Report of the Headmaster of the City of London Freemen’s School.

 ...  view the full agenda text for item 8.

Minutes:

The Sub-Committee received a report of the Headmaster that provided an update of the fees in arrears as at 30 April 2016.

 

RESOLVED – That the fees in arrears as at 30 April 2016 be noted.

 ...  view the full minutes text for item 8.

9.

City of London Freemen's School Master Plan Delivery Swimming Pool Replacement

Joint report of the Headmaster of the City of London Freemen’s School and the City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

The Sub-Committee received joint report of the Headmaster and the City Surveyor regarding the Master Plan Delivery of the Swimming Pool Replacement project, which had been considered and approved by the Projects Sub-Committee and the Town Clerk, in consultation with the Chairman and Deputy Chairman of the Board of Governors, under urgency procedures.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 9.

10.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB COMMITTEE

Minutes:

There was one question.

 ...  view the full minutes text for item 10.

11.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE SUB COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There were two items of other business.

 ...  view the full minutes text for item 11.