Agenda and minutes

Venue: City of London Freemen's School, Ashtead Park, Surrey, KT21 1ET. View directions

Contact: Gemma Goulding
tel. no.: 020 7332 1427  Email: gemma.goulding@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Roger Chadwick (Deputy Chairman), Douglas Mobsby and Vivienne Littlechild.

 ...  view the full minutes text for item 1.

2.

DECLARATIONS BY MEMBERS OF ANY PERSONAL AND PREJUDICIAL INTERESTS IN RESPECT OF ITEMS ON THIS AGENDA

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 133 KB

To agree the public minutes of the meeting held on 13 January 2012  (copy attached).

 ...  view the full agenda text for item 3.

Minutes:

The public minutes and summary of the meeting held on 13 January 2012 were approved and agreed as a correct record.

 ...  view the full minutes text for item 3.

4.

OFA DISCUSSIONS RE: OFA CLUBHOUSE

Members of the OFA, the Headmaster and the Chairman to be heard.

 ...  view the full agenda text for item 4.

Minutes:

The Chairman welcomed OFA representatives to the Sub Committee meeting to discuss the future of the OFA Clubhouse. He reported that discussions around the OFA Clubhouse had now been delegated to this Sub Committee by the main Board. He went on to underline that Governors were keen to work with the OFA as much as possible given that the organisation was viewed by all as an integral part of School life. The Chairman invited the Headmaster to summarise discussions around the Clubhouse to date.

 

The Headmaster reported that there had been two separate sets of discussions between the School and the OFA on this matter. The first had centred around the School possibly sharing changing facilities within a new Clubhouse to be built on the current site. Plans for this had been drawn up with the School contributing to the costs of this but, for technical reasons and, due to cost, this was not an option that the School felt could be progressed. The second set of discussions had taken place via a Working Party which the Board of Governors had called for and these discussions had centred around a shared facility for the OFA within the proposed new Swimming Pool complex. These shared facilities would be paid for by the School, would incorporate some social facilities and would recognise the memorial nature of the Clubhouse. Changing room facilities could also be shared and could be provided for within the new facilities proposed in the first stage of the Master Plan works. The Headmaster recognised that these discussions had been, in a sense, hypothetical, given that detailed plans for a new Swimming Pool complex were yet to be produced. The OFA therefore were unwilling to proceed with this approach.

 

The Chairman underlined that today was an opportunity for OFA representatives

 ...  view the full minutes text for item 4.

5.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 5.

6.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

There were no additional, urgent items of business for consideration.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

To consider the resolution excluding the Public in respect of those items containing exempt information:-

 

That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

         Item No                                                            Exempt Paragraphs

    8                                                                        1, 2, & 3

    9                                                                         1, 2 & 3

    10                                                                            1 & 3

    11                                                                             3

    12                                                                           1 & 3  

    13                                                                           1 & 3

    14                                                                              -

    15                                                                              -     

 

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

         Item No                                                             Exempt Paragraphs

              8                                                                                1, 2 & 3

              9                                                                                1, 2 & 3

             10                                                                               1 & 3

             11                                                                                  3

             12                                                                               1 & 3

             13                                                                               1 & 3

             14                                                                                   -

             15                                                                                   -

 ...  view the full minutes text for item 7.

8.

Minutes

Minutes:

9.

MASTER PLAN UPDATE AND RISK REGISTER FOR 'PHASE I' WORKS

Minutes:

10.

Arrears of Fees

Minutes:

11.

Financial Performance/Summary

Minutes:

12.

CLFS FEES AUDIT - MEMBERS' BRIEFING AND REMEDIAL ACTION

Minutes:

13.

PROGRESS REPORT ON THE SCHOOL DEVELOPMENT OFFICE AND FUTURE PLANS

Minutes:

14.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions in the non-public session.

 ...  view the full minutes text for item 14.

15.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

The Chairman updated Governors on recent discussions around ‘Freedom Fees’.

 ...  view the full minutes text for item 15.