Agenda and minutes

The Town Clerk advised the Sub-Committee that the Finance Committee had agreed to appoint Nick Bensted-Smith, Alderman Alison Gowman and Gregory Jones to the Sub-Committee.

Apologies were received from Deputy Brian Harris and Deputy Roger Chadwick.

No declarations of interest were made.

To agree the public minutes and non-public summary of the meeting held on 25 May 2016.

RESOLVED – That the public minutes and non-public summary of the previous meeting held on 25 May 2016 are approved as an accurate record.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which provided information of outstanding actions from previous meetings.

RESOLVED – That the Committee notes the report.

Report of the Remembrancer.

The Sub-Committee considered a report of the Remembrancer which advised Members of the enactment of the Housing and Planning Act, the Bill for which had previously been reported to the Committee. The report advised that the Act included measures to encourage land held in the public sector to be made available for housing development. These measures were:

-       a duty for Government departments (and potentially other public authorities) to engage with other public authorities when developing proposals to dispose of land;

-       a duty for public authorities to prepare and publish annual reports about surplus land-holdings;

-       a power to set broader criteria for the Secretary of State to direct the disposal of public sector land;

-       a duty for local authorities to prepare and publish annual assessments of the sustainability and efficiency of the property estate.

The report also advised that the during the passing of the act, a ministerial statement had been obtained during the passage of the Bill which confirmed that the Act would apply only to City Fund properties.

The City Surveyor explained that at the next meeting the Sub-Committee would be provided with details of the annual reports which it would receive to fulfil the duties within the Act.

RESOLVED – That the Committee notes the report, in particular:-

-       the actions taken to support the City Corporation’s interests during the passage of the Bill for the Act; and

-       the need to implement, in relation to City Fund properties, the new reporting duties in relation to surplus land and the sustainability and efficiency of buildings.

There were no questions.

There were no urgent items.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

9-14, 16-20                                        3

15                                                        5

To agree the non-public minutes of the meeting held on 25 May 2016.

The non-public minutes of the previous meeting held on 25 May 2016 were approved as an accurate record.

Report of the Town Clerk.

The Committee noted a report of the Town Clerk which provided information of outstanding actions from the non-public section of previous meetings.

Report of the City Surveyor.

The Sub-Committee noted a report of the City Surveyor which outlined the achievements to date in the Operational Property Review, work which was in progress and the challenges ahead to tackle the ‘bow wave’ of maintenance costs.

Report of the City Surveyor.

The Sub-Committee noted a report of the City Surveyor which detailed progress in Quarter 4 2015/16 against the City Surveyor’s 2015-18 Business Plan. The report also included an update on the commercial property market, and a financial statement.

Report of the City Surveyor.

The Sub-Committee noted a report of the City Surveyor which provided an update on the management of risks within The City Surveyor’s Department.

Report of the City Surveyor.

The Sub-Committee considered and approved a report of the City Surveyor which provided an update regarding the project to consider the potential redevelopment of 65 & 65a Basinghall Street due to the inefficient use of the property’s footprint.

Report of the Town Clerk.

The Sub-Committee noted a report of the Town Clerk which advised of a potential location for a community safety/multi agency resource in a property which had previously been designated as surplus to operational requirements.

Report of the City Surveyor.

The Sub-Committee considered and approved a report of the City Surveyor which sought approval to delegate authority to the Town Clerk to include selected buildings within the City of London Corporation’s Corporate Property portfolio for the housing of mobile equipment on rooftops as part of the Wireless Concession to offer improved 3G, 4G and WiFi covering across the City.

Report of the Managing Director, Barbican Centre.

The Sub-Committee considered and approved a report of the Managing Director of the Barbican Centre which advised the Sub-Committee of the final outturn position for the third year (2015/16) of the Barbican Centre Capital Cap, provided a revised project programme and expenditure plans for the final year of Cap 3 (2016/17) and provided explanations of Individual Project Budgetary variances of £50k and above.

Report of the City Surveyor.

The Sub-Committee noted a report of the City Surveyor which provided an overview of the progress and expenditure of the Additional Works Programmes.

There were no questions.

There was one item of urgent business.