Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Saimah Tahir br tel. no.: 020 7332 3414 Email: saimah.tahir@cityoflondon.gov.uk
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Apologies Minutes: Apologies for absence were received from Deputy Douglas Barrow, Mark Boleat and Deputy Giles Shilson.
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Declarations by Members of personal or prejudicial interests in respect of items to be considered at this meeting Minutes: There were no declarations of interests. |
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To agree the public minutes and summary of the meeting held on 3rd June 2014. Minutes: RESOLVED – That the minutes of the meeting held on the 3rd June 2014 be approved. |
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Animating Guildhall Yard: a Proposal for Enhanced Public Use PDF 130 KB Report of the Director of Culture, Heritage and Libraries Additional documents: Minutes: The Sub-Committee considered a report of the Director of Culture, Heritage and Libraries detailing enhancements to encourage greater public use of Guildhall Yard as part of the Guildhall Area Strategy.
Discussion ensued during which amongst other things, the following points were made: · There needed to be one point of reference for booking use of Guildhall Yard. · The Culture, Heritage and Libraries Department and City Surveyor’s Department should work together to ensure that events operated smoothly. · City of London Corporation’s attractions needed a joined up approach to ensure they were more widely advertised such as the exhibit of the Magna Carter. · To investigate whether there was any merit in creating a Cultural Hub Office to advertise attractions within the City of London. RESOLVED – That Members:
· Endorse the proposition to animate Guildhall Yard in order to encourage greater public use while observing necessary sensitivities, and avoiding any prejudice to commercial lettings. · Approve the proposal for a market to take place in the Yard on Court of Common Council days (usually nine a year), more regularly in August (when Guildhall is unavailable for private hire, subject to maintenance needs) and on special occasions, delegating authority to the Director of Culture, Heritage and Libraries (CHL) to agree specific dates aligned with the restrictions outlined in this report. · Approve the proposal for a bar to serve food and drink in the Yard for three weeks in August (lunchtimes and early evenings), on condition that relevant licensing legislation and the restrictions outlined in items 8 to 14 are observed (with delegated authority granted to the Director of CHL to review continuance in light of any public order or other issues). · Delegate authority to the Director of CHL to programme the Yard for three weeks in August aligned with the type of activity outlined |
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Questions on matters relating to the work of the sub-committee Minutes: There were no questions. |
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Any other business that the Chairman considers urgent PDF 240 KB Minutes: Central Criminal Court Business Plan 2014-15
The Sub-Committee received a report of the Secondary detailing the progress made in delivering the objectives of its Business Plan for the Central Criminal Court for the period 1st May – 30th September 2014. The Secondary was heard in support of the report
In response to a question about the Mitie contract the advised that concern had been expressed about repairs being undertaken in a more timely manner.
RESOLVED – That the content of the report be noted.
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Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.
Minutes: RESOLVED – that under Section 100(A) of the Local Government Act 1972 the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.
Item Number Paragraph Number 8-24 3 |
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Non-Public Minutes To agree the non-public minutes of the meeting held on 3rd June 2014.
Minutes: RESOLVED – That the non-public minutes of the meeting held on 3rd June 2014 be approved.
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Additional Repairs and Maintenance Programmes - Progress Report (Carried forward from September 2014 Committee) Report of the City Surveyor Minutes: The Sub-Committee received a report of the City Surveyor which provided an overview of the progress and expenditure on three additional works programmes.
RESOLVED – That the report be noted.
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Additional Repairs and Maintenance Programmes - Progress Report Report of the City Surveyor
Minutes: The Sub-Committee received a report of the City Surveyor which provided an overview of the progress and expenditure on three additional works programmes since September 2014.
RESOLVED – That the content of the report be noted.
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City Surveyor's Business Plan 2014-17 Quarter 1 2014/15 Progress Report (Carried forward from September 2014 Committee) Report of the City Surveyor
Minutes: The Sub-Committee received a report of the City Surveyor which provided an update on Quarter 4, 2013-14 and the progress of Quarter 1, against the 2013-2016 Business Plan.
RESOLVED – That the content of the report be noted.
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City Surveyor's Business Plan 2014-17 Quarter 2 2014/15 Progress Report Report of the City Surveyor
Minutes: The Sub-Committee received a report of the City Surveyor which provided details of Quarter 2 2014-15 progress against the 2014-2017 Business Plan and the key risk areas associated with the delivery of the plan.
RESOLVED – That the content of the report be noted.
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Corporate Property Asset Management Strategy 2012-2016 Annual Update (Carried forward from September 2014 Committee) Report of the City Surveyor
Minutes: The Sub-Committee received a report of the City Surveyor which provided details of the progress on delivering the Strategic aims and objectives of the Corporate Property Asset Management Strategy for 2012-2016 and the next steps required.
RESOLVED – That the report be noted.
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65 & 65a Basinghall Street (Justice Rooms) - Future Opportunities (Carried forward from September 2014 Committee) Report of the City Surveyor
Minutes: The Sub-Committee received a report of the City Surveyor concerning the development potential of 65 & 65A Basinghall Street.
RESOLVED – That the content of the report be noted.
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65A Basinghall Street Report of the Commissioner of Police Minutes: The Sub-Committee considered a report of the Commissioner of Police.
RESOLVED – That subject to approval by the Policy and Resources Committee approval be given in principle to the use of 65a Basinghall Street.
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City of London Police Accommodation Strategy -Disposal of Surplus Assets Report of the City Surveyor Minutes: The Sub-Committee considered a report of the City Surveyor.
RESOLVED – That approval be given.
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Public Car Parks - Review of Car Park Provision and Asset Management Strategy Joint Report of the Director of Built Environment and the City Surveyor Minutes: The Sub-Committee received a joint report of the Director of Built Environment and the City Surveyor.
RESOLVED – The short and long term Asset Management Strategy be approved. |
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The City's Operational Property Portfolio - Repairs and Maintenance Additional Budget requirement from 2015/16 Report of the City Surveyor Minutes: The Sub-Committee received a report of the City Surveyor.
RESOLVED – That the report be noted. |
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Corporate Property Projects Report of the Town Clerk's Minutes: The Sub-Committee received a report of the Town Clerk.
Resolved – That the content of the report be noted.
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Surplus Properties at the Freemen's School Report of the City Surveyor Minutes: The Sub-Committee considered a report by the City Surveyor.
RESOLVED –that the report be approved subject to the approval of the approval of the Property Investment Board.
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Verbal Update from the City Surveyor Minutes: The Sub-Committee were provided with a verbal update by the City Surveyor.
RESOLVED – That the comments of the City Surveyor be noted.
RESOLVED - At 3.45pm Members agreed to suspend standing orders in order to deal with the remaining business on the agenda.
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Non-public questions on matters relating to the work of the sub-committee Minutes: There were no questions. |
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Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded Minutes:
The Sub-Committee considered a report on the Barbican Capital Cap Extension.
RESOLVED – The approval of the extension of the Centre’s Capital Cap by one year to 2016/17. |
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Service Based Review Proposals - City Surveyor's Department Report of the City Surveyor – circulated to Members separately Minutes: The Sub-Committee received a report of the City Surveyor.
RESOLVED – That the savings proposals for the City Surveyor’s Department as part of the Service Based Review be endorsed.
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