Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Saimah Tahir br tel. no.: 020 7332 3414  Email: saimah.tahir@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Douglas Barrow, Mark Boleat and Deputy Giles Shilson.

 

 ...  view the full minutes text for item 1.

2.

Declarations by Members of personal or prejudicial interests in respect of items to be considered at this meeting

Minutes:

There were no declarations of interests.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 129 KB

To agree the public minutes and summary of the meeting held on 3rd June 2014.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the minutes of the meeting held on the 3rd June 2014 be approved.

 ...  view the full minutes text for item 3.

4.

Animating Guildhall Yard: a Proposal for Enhanced Public Use pdf icon PDF 130 KB

Report of the Director of Culture, Heritage and Libraries

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Sub-Committee considered a report of the Director of Culture, Heritage and Libraries detailing enhancements to encourage greater public use of Guildhall Yard as part of the Guildhall Area Strategy.

 

Discussion ensued during which amongst other things, the following points were made:

·         There needed to be one point of reference for booking use of Guildhall Yard.

·         The Culture, Heritage and Libraries Department and City Surveyor’s Department should work together to ensure that events operated smoothly.

·         City of London Corporation’s attractions needed a joined up approach to ensure they were more widely advertised such as the exhibit of the Magna Carter.

·         To investigate whether there was any merit in creating a Cultural Hub Office to advertise attractions within the City of London.

RESOLVED – That Members:

 

·         Endorse the proposition to animate Guildhall Yard in order to encourage greater public use while observing necessary sensitivities, and avoiding any prejudice to commercial lettings.

·         Approve the proposal for a market to take place in the Yard on Court of Common Council days (usually nine a year), more regularly in August (when Guildhall is unavailable for private hire, subject to maintenance needs) and on special occasions, delegating authority to the Director of Culture, Heritage and Libraries (CHL) to agree specific dates aligned with the restrictions outlined in this report.

·         Approve the proposal for a bar to serve food and drink in the Yard for three weeks in August (lunchtimes and early evenings), on condition that relevant licensing legislation and the restrictions outlined in items 8 to 14 are observed (with delegated authority granted to the Director of CHL to review continuance in light of any public order or other issues).

·         Delegate authority to the Director of CHL to programme the Yard for three weeks in August aligned with the type of activity outlined

 ...  view the full minutes text for item 4.

5.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 5.

6.

Any other business that the Chairman considers urgent pdf icon PDF 240 KB

Minutes:

Central Criminal Court Business Plan 2014-15

 

The Sub-Committee received a report of the Secondary detailing the progress made in delivering the objectives of its Business Plan for the Central Criminal Court for the period 1st May – 30th September 2014. The Secondary was heard in support of the report   

 

In response to a question about the Mitie contract the advised that concern had been expressed about repairs being undertaken in a more timely manner.

 

RESOLVED – That the content of the report be noted.

 

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – that under Section 100(A) of the Local Government Act 1972 the

public be excluded from the meeting for the following items on the grounds that

they involve the likely disclosure of exempt information as defined in Part I of

Schedule 12A of the Act.

 

Item Number                                     Paragraph Number

  8-24                                                               3

 ...  view the full minutes text for item 7.

8.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 3rd June 2014.

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 3rd June

2014 be approved.

 

 ...  view the full minutes text for item 8.

9.

Additional Repairs and Maintenance Programmes - Progress Report (Carried forward from September 2014 Committee)

Report of the City Surveyor

 ...  view the full agenda text for item 9.

Minutes:

The Sub-Committee received a report of the City Surveyor which provided an overview of the progress and expenditure on three additional works programmes.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 9.

10.

Additional Repairs and Maintenance Programmes - Progress Report

Report of the City Surveyor

 

 ...  view the full agenda text for item 10.

Minutes:

The Sub-Committee received a report of the City Surveyor which provided an overview of the progress and expenditure on three additional works programmes since September 2014.

 

RESOLVED – That the content of the report be noted.

 

 ...  view the full minutes text for item 10.

11.

City Surveyor's Business Plan 2014-17 Quarter 1 2014/15 Progress Report (Carried forward from September 2014 Committee)

Report of the City Surveyor

 

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee received a report of the City Surveyor which provided an update on Quarter 4, 2013-14 and the progress of Quarter 1, against the 2013-2016 Business Plan.

 

RESOLVED – That the content of the report be noted.

 

 ...  view the full minutes text for item 11.

12.

City Surveyor's Business Plan 2014-17 Quarter 2 2014/15 Progress Report

Report of the City Surveyor

 

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee received a report of the City Surveyor which provided details of Quarter 2 2014-15 progress against the 2014-2017 Business Plan and the key risk areas associated with the delivery of the plan.

 

RESOLVED – That the content of the report be noted.

 

 ...  view the full minutes text for item 12.

13.

Corporate Property Asset Management Strategy 2012-2016 Annual Update (Carried forward from September 2014 Committee)

Report of the City Surveyor

 

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee received a report of the City Surveyor which provided details of the progress on delivering the Strategic aims and objectives of the Corporate Property Asset Management Strategy for 2012-2016 and the next steps required.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 13.

14.

65 & 65a Basinghall Street (Justice Rooms) - Future Opportunities (Carried forward from September 2014 Committee)

Report of the City Surveyor

 

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee received a report of the City Surveyor concerning the development potential of 65 & 65A Basinghall Street.

 

 

RESOLVED – That the content of the report be noted. 

 

 ...  view the full minutes text for item 14.

15.

65A Basinghall Street

Report of the Commissioner of Police

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee considered a report of the Commissioner of Police.

 

RESOLVED – That subject to approval by the Policy and Resources Committee approval be given in principle to the use of 65a Basinghall Street.

 

 ...  view the full minutes text for item 15.

16.

City of London Police Accommodation Strategy -Disposal of Surplus Assets

Report of the City Surveyor

 ...  view the full agenda text for item 16.

Minutes:

The Sub-Committee considered a report of the City Surveyor.

 

RESOLVED – That approval be given.

 

 

 ...  view the full minutes text for item 16.

17.

Public Car Parks - Review of Car Park Provision and Asset Management Strategy

Joint Report of the Director of Built Environment and the City Surveyor    

 ...  view the full agenda text for item 17.

Minutes:

The Sub-Committee received a joint report of the Director of Built Environment and the City Surveyor.

 

RESOLVED – The short and long term Asset Management Strategy be approved.

 ...  view the full minutes text for item 17.

18.

The City's Operational Property Portfolio - Repairs and Maintenance Additional Budget requirement from 2015/16

Report of the City Surveyor

 ...  view the full agenda text for item 18.

Minutes:

The Sub-Committee received a report of the City Surveyor.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 18.

19.

Corporate Property Projects

Report of the Town Clerk's

 ...  view the full agenda text for item 19.

Minutes:

The Sub-Committee received a report of the Town Clerk.

 

Resolved – That the content of the report be noted.

 

 

 ...  view the full minutes text for item 19.

20.

Surplus Properties at the Freemen's School

Report of the City Surveyor

 ...  view the full agenda text for item 20.

Minutes:

The Sub-Committee considered a report by the City Surveyor.

 

RESOLVED –that the report be approved subject to the approval of the approval of the Property Investment Board.

 

 

 

 

 ...  view the full minutes text for item 20.

21.

Verbal Update from the City Surveyor

Minutes:

The Sub-Committee were provided with a verbal update by the City Surveyor.

 

RESOLVED – That the comments of the City Surveyor be noted.

 

RESOLVED - At 3.45pm Members agreed to suspend standing orders in order to deal with the remaining business on the agenda.

 

 

 

 ...  view the full minutes text for item 21.

22.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 22.

23.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

 

The Sub-Committee considered a report on the Barbican Capital Cap Extension. 

 

RESOLVED – The approval of the extension of the Centre’s Capital Cap by one year to 2016/17.

 ...  view the full minutes text for item 23.

24.

Service Based Review Proposals - City Surveyor's Department

Report of the City Surveyor – circulated to Members separately

 ...  view the full agenda text for item 24.

Minutes:

The Sub-Committee received a report of the City Surveyor.

 

RESOLVED – That the savings proposals for the City Surveyor’s Department as part of the Service Based Review be endorsed.

 

 ...  view the full minutes text for item 24.