Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Chris Braithwaite
tel. no.: 020 7332 1427  Email: christopher.braithwaite@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Mark Boleat and Deputy Alastair Moss.

 ...  view the full minutes text for item 1.

2.

Declarations of interests

Minutes:

Roger Chadwick declared an interest in Item 16 (“Gateway 1/2 – Authority to Submit Project Proposal – St Lawrence Jewry Church) by virtue of being the Treasurer of the Church.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 183 KB

To agree the public minutes and summary of the meeting held on 28 July 2015.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the Committee approves the minutes of the last meeting held on 28 July 2015 as an accurate record.

 ...  view the full minutes text for item 3.

4.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 4.

5.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 5.

6.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 6.

Minutes:

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Item No.

Paragraphs in Schedule 12A

7-18

3

 

 ...  view the full minutes text for item 6.

7.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 28 July 2015.

 ...  view the full agenda text for item 7.

Minutes:

The non-public minutes of the previous meeting held on 28 July 2015 were approved as an accurate record.

 ...  view the full minutes text for item 7.

8.

Citigen Combined Heat and Power System - Extension of Contracts Update

The City Surveyor to be heard.

 ...  view the full agenda text for item 8.

Minutes:

The Sub-Committee received a presentation from the Chamberlain and City Surveyor which provided an update in relation to the extension of the current Citigen contract.

 ...  view the full minutes text for item 8.

9.

City Surveyor's Business Plan - Quarter 1 2015/16

Report of the City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

The Committee noted a report of the City Surveyor which set out the Quarter 1 Progress Report for the City Surveyor’s Departmental Business Plan 2015-2018.

 ...  view the full minutes text for item 9.

10.

City Surveyor's Departmental Risk Report

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

The Sub-Committee noted a report of the City Surveyor which provided the quarterly update regarding the City Surveyor’s Departmental Risk Register.

 ...  view the full minutes text for item 10.

11.

Additional Works Programme 2013/14, 2014/15 & 2015/16 - Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered and approved a report of the City Surveyor which provided an overview of the progress and expenditure on the three Additional Works Programmes (AWP) which were currently running.

 ...  view the full minutes text for item 11.

12.

Additional Works Programme - Bid Report 2016/17

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Committee considered and approved a report of the City Surveyor which set out a draft programme of work for 2016/17 in priority order for cyclical repairs and maintenance of the operational property portfolio excluding the three independent schools, Spitalfields and Billingsgate markets and the Police.

 ...  view the full minutes text for item 12.

13.

Reporting the findings from the Operational Property Review

Report of the Chamberlain.

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee noted a report of the City Surveyor which advised on the changes that have taken place across the City's operational property portfolio within the last 12 months.

 ...  view the full minutes text for item 13.

14.

Operational Property Portfolio - Update Report 2015

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee noted a report of the Chamberlain which provided clarification regarding the reporting process for the Operational Property Review.

 ...  view the full minutes text for item 14.

15.

Update On Capital Works - Barbican Centre

Report of the Managing Director of the Barbican Centre.

 ...  view the full agenda text for item 15.

Minutes:

The Committee noted a report of the Managing Director of the Barbican Centre which provided an update on the Centre’s Capital Cap programme and provided summary information regarding a number of non-Capital Cap projects related to the Centre.

 ...  view the full minutes text for item 15.

16.

Gateway 1/2 - Authority to submit Project Proposal - St Lawrence Jewry Church

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Deputy Chairman took the chair for this item.

 

The Committee noted a report of the City Surveyor providing the Gateway 1/2 report (Authority to Submit Project proposal) for works at St Lawrence Jewry Church.

 ...  view the full minutes text for item 16.

17.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 17.

18.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 18.