Agenda and minutes

Apologies for absence were received from Mark Boleat.

No declarations of interest were made.

To agree the public minutes and summary of the meeting held on 24 November 2015.

RESOLVED – That the public minutes and non-public summary of the previous meeting held on 24 November 2015 are approved as an accurate record.

Report of the Remembrancer.

The Sub-Committee considered a report of the Remembrancer which advised Members of provisions included in the Housing and Planning Bill, currently before Parliament, which are intended principally to encourage land held in the public sector to be made available for housing development. The provisions included a duty to consult other public authorities when developing proposals to dispose of land, a duty to prepare annual reports about surplus land-holdings, a broader power for the Secretary of State to direct the disposal of land, and a duty to prepare annual assessments on the sustainability and efficiency of the property estate.

RESOLVED – That the Sub-Committee notes the report.

There were no questions.

There were no urgent items.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 24 November 2015.

The non-public minutes of the previous meeting held on 24 November 2015 were approved as an accurate record.

Report of the City Surveyor.

The Sub-Committee considered and approved a report of the City Surveyor which detailed urgent repairs which were required as a result of a glass panel failure causing a glass panel to be blown out from the North face of the third floor West Wing Staircase.

Report of the Managing Director, Barbican Centre. This report was considered by the Barbican Centre Board on 9 December 2015.

The Sub-Committee noted a report of the Managing Director of the Barbican Centre which provided an update on the Centre’s Capital Cap Programme and provided summary information regarding a number of non-Capital Cap projects related to the Centre.

Report of the City Surveyor.

The Sub-Committee noted a report of the City Surveyor which provided an overview of progress and expenditure on the Additional Works Programmes for 2013/14, 2014/15 and 2015/16.

The City Surveyor to be heard. The draft minute of the Resource Allocation Sub-Committee meeting on 14 January 2016 and the report of the Chamberlain regarding this item are included for information.

The Sub-Committee considered and approved a presentation of the City Surveyor which provided the Sub-Committee with information regarding how the Additional Works Programme was developed, the priority levels assigned to projects, and the overall scope and scale of the Additional Works Programme. The presentation also provided further information regarding the largest projects within the Additional Works Programme.

Report of the Chamberlain.

The Sub-Committee considered and approved a report of the Chamberlain which provided Members with information regarding the detailed arrangements for the administration of the Cyclical Works Programme.

Report of the Comptroller and City Solicitor.

The Committee noted a report of the Comptroller and City Solicitor which provided information of the ruling made by the High Court regarding the land dispute with the Greater London Authority regarding the ownership of strategic roads within the City.

Report of the City Surveyor.

The Sub-Committee noted a report of the City Surveyor which provided an annual update on progress with the programme to register the City Corporation’s freehold titles.

Report of the Director of Open Spaces. This report will also be considered by the Epping Forest and Commons Committee on 26 January 2016.

The Sub-Committee considered a report of the Director of Open Spaces which set out a proposal to designate The Warren House as surplus to operational requirements. The Sub-Committee approved the recommendations within the report, subject to the approval of the Epping Forest and Commons Committee.

Report of the Town Clerk.

The Sub-Committee noted a report of the Town Clerk which provided information of a decision taken under delegated authority.

The Chairman advised that one Member had provided notification of two questions which he planned to ask at Sub-Committee. However, he explained that these questions were on areas not within the remit of the Sub-Committee.

There were no items of urgent business.