Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Chris Braithwaite
tel. no.: 020 7332 1427
Email: christopher.braithwaite@cityoflondon.gov.uk
No. | Item |
---|---|
Apologies Minutes: Apologies were received from Deputy Alastair Moss and Tom Sleigh.
The Town Clerk advised that there remained two vacancies on the Sub-Committee, as only one Member had been appointed by the Policy and Resources Committee. The Chairman explained that it would be suggested at the next meeting of the Finance Committee that these vacancies should be made available to the whole Court of Common Council. |
|
Declarations by Members under the Code of Conduct in respect of items on the Agenda Minutes: No declarations of interest were made. |
|
To agree the public minutes and summary of the meeting held on 11 March 2016. Minutes: RESOLVED – That the public minutes and non-public summary of the previous meeting held on 11 March 2016 are approved as an accurate record. |
|
Central Criminal Court - Reporting Lines PDF 102 KB Report of the Town Clerk. Additional documents: Minutes: The Sub-Committee considered a report of the Deputy Town Clerk concerning the reporting arrangements for the Central Criminal Court and a proposal to create a new Committee for a period of five years to oversee its work.
The Sub-Committee noted the proposal had been approved by the Policy and Resources Committee, subject to the new Committee being constituted as a Sub-Committee of Policy and Resources, rather than as a Grand Committee, and that the Recorder and any Sheriff who was not a Member of the Court of Common Council not having voting rights.
The Chairman commented that the Sub-Committee should continue to have a role in relation to the CCC in scrutinising repairs and maintenance projects, similar to that which the Sub-Committee currently played for departments such as the Barbican Centre, Guildhall School of Music and Drama and the City of London Police.
The City Surveyor and Town Clerk confirmed that the Sub-Committee would continue in this oversight role, although it would no longer be considered to be the spending Committee for this project.
The City Surveyor also commented that the Sub-Committee had a lead role in Corporate Property and in implementing the recent Strategic Review of Asset Management. The Chairman commented that there was currently some confusion as to the exact roles of the various Committees involved in Corporate Property Projects, particularly in terms of the different roles of Projects Sub-Committee, Corporate Asset Sub-Committee and Spending Committees. The Chairman requested that officers provide the Sub-Committee with further information to clarify the roles of these Committees, including Terms of Reference if necessary.
RESOLVED – That the Sub-Committee notes the report. |
|
Central Criminal Court Business Plan 2016-2019 PDF 528 KB Report of the Secondary and Under Sheriff. Minutes: The Sub-Committee considered a report of the Secondary of London which sought approval for the Central Criminal Court’s Business Plan for 2016-19.
The Chairman commented that the Town Clerk had recently assured Members that future Business Plans would be presented to Committees in a more appropriate format.
RESOLVED – That the Sub-Committee approves the report. |
|
Questions on matters relating to the work of the sub-committee Minutes: There were no questions. |
|
Any other business that the Chairman considers urgent Minutes: There were no urgent items. |
|
Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.
Minutes: RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.
Item No. Paragraphs in Scheduled 12A 9-16 3 |
|
Non-Public Minutes To agree the non-public minutes of the meeting held on 11 March 2016. Minutes: The non-public minutes of the previous meeting held on 11 March 2016 were approved as an accurate record. |
|
Central Criminal Court Plant Replacement: Phase 2 - Fees to Gateway 5 - Gateway 4c - Detailed Design Report of the City Surveyor. Minutes: The Committee considered and approved a report of the City Surveyor regarding phase 2 of the Central Criminal Court Plant Replacement project. |
|
Guildhall West Wing - Provision of lavatories and cloakroom facilities for Members and Guildhall guests - Gateway 2 Issues Report Joint report of the City Surveyor and the Remembrancer. Minutes: The Sub-Committee considered and approved a joint report of the City Surveyor and the Remembrancer which provided information regarding a project to improve lavatory and cloakroom facilities for Members and Guildhall guests. |
|
Cyclical Work Programme - Transitional Arrangements - advance approval for Barbican and GSMD projects Report of the Chamberlain. Minutes: The Sub-Committee considered and approved a report of the Chamberlain which advised Members of the transitional arrangements which had been identified as being necessary in order to implement the Cyclical Works Programme principles for the Barbican Centre and Guildhall School of Music and Drama. |
|
Additional Repairs and Maintenance Programmes - Progress Report Report of the City Surveyor. Minutes: The Sub-Committee noted a report of the City Surveyor which provided an overview of the progress and expenditure on three Additional Works Programmes (AWP) and introduces the 2016/17 programme. |
|
Guildhall School of Music and Drama - Update On Capital Works - March 2016 Report of the Principal, Guildhall School of Music and Drama. Minutes: The Sub-Committee noted a report of the Principal of the Guildhall School of Music and Drama which provided an update on the School’s current and previous Capital Cap programmes and outlined the value of incomplete works within the ‘Cap 2’ programme. |
|
Non-public questions on matters relating to the work of the sub-committee Minutes: There were no questions. |
|
Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded Minutes: There were no items of urgent business. |