Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Chris Braithwaite
tel. no.: 020 7332 1427  Email: christopher.braithwaite@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Alastair Moss and Tom Sleigh.

 

The Town Clerk advised that there remained two vacancies on the Sub-Committee, as only one Member had been appointed by the Policy and Resources Committee. The Chairman explained that it would be suggested at the next meeting of the Finance Committee that these vacancies should be made available to the whole Court of Common Council.

 ...  view the full minutes text for item 1.

2.

Declarations by Members under the Code of Conduct in respect of items on the Agenda

Minutes:

No declarations of interest were made.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 186 KB

To agree the public minutes and summary of the meeting held on 11 March 2016.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the previous meeting held on 11 March 2016 are approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Central Criminal Court - Reporting Lines pdf icon PDF 102 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Sub-Committee considered a report of the Deputy Town Clerk concerning the reporting arrangements for the Central Criminal Court and a proposal to create a new Committee for a period of five years to oversee its work.

 

The Sub-Committee noted the proposal had been approved by the Policy and Resources Committee, subject to the new Committee being constituted as a Sub-Committee of Policy and Resources, rather than as a Grand Committee, and that the Recorder and any Sheriff who was not a Member of the Court of Common Council not having voting rights.

 

The Chairman commented that the Sub-Committee should continue to have a role in relation to the CCC in scrutinising repairs and maintenance projects, similar to that which the Sub-Committee currently played for departments such as the Barbican Centre, Guildhall School of Music and Drama and the City of London Police.

 

The City Surveyor and Town Clerk confirmed that the Sub-Committee would continue in this oversight role, although it would no longer be considered to be the spending Committee for this project.

 

The City Surveyor also commented that the Sub-Committee had a lead role in Corporate Property and in implementing the recent Strategic Review of Asset Management. The Chairman commented that there was currently some confusion as to the exact roles of the various Committees involved in Corporate Property Projects, particularly in terms of the different roles of Projects Sub-Committee, Corporate Asset Sub-Committee and Spending Committees. The Chairman requested that officers provide the Sub-Committee with further information to clarify the roles of these Committees, including Terms of Reference if necessary.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 4.

5.

Central Criminal Court Business Plan 2016-2019 pdf icon PDF 528 KB

Report of the Secondary and Under Sheriff.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a report of the Secondary of London which sought approval for the Central Criminal Court’s Business Plan for 2016-19.

 

The Chairman commented that the Town Clerk had recently assured Members that future Business Plans would be presented to Committees in a more appropriate format.

 

RESOLVED – That the Sub-Committee approves the report.

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

Item No.                                             Paragraphs in Scheduled 12A

9-16                                                    3

 ...  view the full minutes text for item 8.

9.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 11 March 2016.

 ...  view the full agenda text for item 9.

Minutes:

The non-public minutes of the previous meeting held on 11 March 2016 were approved as an accurate record.

 ...  view the full minutes text for item 9.

10.

Central Criminal Court Plant Replacement: Phase 2 - Fees to Gateway 5 - Gateway 4c - Detailed Design

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered and approved a report of the City Surveyor regarding phase 2 of the Central Criminal Court Plant Replacement project.

 ...  view the full minutes text for item 10.

11.

Guildhall West Wing - Provision of lavatories and cloakroom facilities for Members and Guildhall guests - Gateway 2 Issues Report

Joint report of the City Surveyor and the Remembrancer.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee considered and approved a joint report of the City Surveyor and the Remembrancer which provided information regarding a project to improve lavatory and cloakroom facilities for Members and Guildhall guests.

 ...  view the full minutes text for item 11.

12.

Cyclical Work Programme - Transitional Arrangements - advance approval for Barbican and GSMD projects

Report of the Chamberlain.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee considered and approved a report of the Chamberlain which advised Members of the transitional arrangements which had been identified as being necessary in order to implement the Cyclical Works Programme principles for the Barbican Centre and Guildhall School of Music and Drama.

 ...  view the full minutes text for item 12.

13.

Additional Repairs and Maintenance Programmes - Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee noted a report of the City Surveyor which provided an overview of the progress and expenditure on three Additional Works Programmes (AWP) and introduces the 2016/17 programme.

 ...  view the full minutes text for item 13.

14.

Guildhall School of Music and Drama - Update On Capital Works - March 2016

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee noted a report of the Principal of the Guildhall School of Music and Drama which provided an update on the School’s current and previous Capital Cap programmes and outlined the value of incomplete works within the ‘Cap 2’ programme.

 ...  view the full minutes text for item 14.

15.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 16.