Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Chris Braithwaite
tel. no.: 020 7332 1427  Email: christopher.braithwaite@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Dominic Christian, Henry Colthurst, Karina Dostalova, Deputy Edward Lord, Tom Sleigh and Christopher Boden.

 ...  view the full minutes text for item 1.

2.

Declarations by Members under the Code of Conduct in respect of items on the Agenda

Minutes:

Deputy Jamie Ingham Clark declared an interest in Item 23 (St Lawrence Jewry Church – Gateway 3/4 Options Appraisal) by virtue of being a Church Warden.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 209 KB

To agree the public minutes and summary of the meeting held on 10 February 2017.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the previous meeting held on 10 February 2017 are approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions from previous meetings pdf icon PDF 133 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 

In relation to live updates of lift outages, a Member noted that the escalator at the Museum of London was out of service earlier in the day. The City Surveyor agreed to investigate this and provide the Member with an update.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 4.

5.

Work Programme for future meetings pdf icon PDF 134 KB

Joint report of the Town Clerk and City Surveyor.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a joint report of the Town Clerk and City Surveyor which provided information of the Work Programme for future meetings.


RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 5.

6.

Annual Energy Performance Update (2016/17) pdf icon PDF 313 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Minutes:

The Committee considered a report of the City Surveyor which provided a performance outcome on energy reduction targets within the City Corporation’s Carbon Descent Plan for the period from April 2016 to March 2017.

 

The City Surveyor explained that the energy use reduction target had not been met for the year. Members were informed that, if the target had been achieved, spending would have been between £700k and £800k lower. However, this additional spending had been contained within Departmental budgets.

 

The City Surveyor explained that a report would be submitted to the Sub-Committee’s October 2017 meeting to set out future energy performance targets.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

Item No.                                 Paragraphs in Schedule 12A

10-29                                      3

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 10 February 2017.

 ...  view the full agenda text for item 10.

Minutes:

The non-public minutes of the previous meeting held on 10 February 2017 were approved as an accurate record.

 ...  view the full minutes text for item 10.

11.

Outstanding Actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee noted a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 ...  view the full minutes text for item 11.

12.

Operational Property Review - Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee considered and approved a report of the City Surveyor which outlined progress with implementation of the Operational Property Review (OPR).

 ...  view the full minutes text for item 12.

13.

Operational Property Review - Incentivisation Review

Report of the Chamberlain and City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee considered a joint report of the Chamberlain and City Surveyor which set out options and recommendations for incentivisation of the release and rationalisation of surplus operational property.

 ...  view the full minutes text for item 13.

14.

City Surveyor's Department Business Plan 2017-2020

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee considered a report of the City Surveyor which set out his Departmental Business Plan for 2017-2020.

 ...  view the full minutes text for item 14.

15.

Corporate Property Asset Management Strategy - proposal for an interim strategy 2017-18

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee considered and approved a report of the City Surveyor which proposed an interim Corporate Property Asset Management Strategy 2017/18, pending the recommendations and outcomes from the ongoing Asset Management Review.

 ...  view the full minutes text for item 15.

16.

Service Based Review - Strategic Asset Management Facilities Management Review Update

Joint report of the Town Clerk, City Surveyor and Chamberlain.

 ...  view the full agenda text for item 16.

Minutes:

The Sub-Committee noted a joint report of the Town Clerk, City Surveyor and Chamberlain which provided an update on the Strategic Asset Management Facilities Management Review.

 ...  view the full minutes text for item 16.

17.

Security Enhancements/Security Cross Cutting - Guildhall Complex - Gateway 3/4 Options Appraisal (Complex)

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Sub-Committee noted a joint report of the Town Clerk and City Surveyor which set out the preferred option for the security enhancements project and cross cutting security projects at the Guildhall.

 ...  view the full minutes text for item 17.

18.

Police Accommodation Strategy: General Update Report

Joint report of the City Surveyor, Chamberlain and Commissioner of the City of London Police

 ...  view the full agenda text for item 18.

Minutes:

The Sub-Committee noted a joint report of the City Surveyor, Chamberlain and Commissioner of the City of London Police which summarised headline updates on the overall Police Accommodation Strategy.

 ...  view the full minutes text for item 18.

19.

Beech Street - Property Usage

Joint report of the Town Clerk, City Surveyor and Managing Director, Barbican Centre.

 ...  view the full agenda text for item 19.

Minutes:

The Sub-Committee noted a joint report of Town Clerk, City Surveyor and Managing Director, Barbican Centre which provided an update regarding proposals for the use of the City Corporation’s property holdings within Beech Street.

 ...  view the full minutes text for item 19.

20.

Citigen Performance Management Board - proposed elected Member representative

Joint report of the Chamberlain and City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

The Sub-Committee considered and approved a report of the Chamberlain which requested that a Member be appointed to the Citigen Performance Management Board.

 ...  view the full minutes text for item 20.

21.

Second Floor Walbrook Wharf utilisation report

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

The Sub-Committee considered and approved a report of the City Surveyor which sought approval to declare the second floor of Walbrook Wharf as surplus to operational requirements, in order that the suite can be offered to the market to generate net income until a wider review of the asset is appropriate. 

 ...  view the full minutes text for item 21.

22.

Disposal - Rabbits Road Bridge Plot, Rabbits Road, Newham, London, E12 5DQ (City Fund)

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

The Sub-Committee considered and approved a report of the City Surveyor which advised of the bids which had been received for the Rabbits Road Bridge Plot, Rabbits Road, Newham, London E12 5DQ.

 ...  view the full minutes text for item 22.

23.

St Lawrence Jewry Church - Gateway 3/4 Options Appraisal (Regular)

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

The Sub-Committee considered a report of the City Surveyor which set out the options and sought approval to develop the preferred option for the project for repairs to St Lawrence Jewry Church.

 ...  view the full minutes text for item 23.

24.

Guildhall Great Hall Stonework Defect - Gateway 3/4/5 - Options Appraisal (Regular)

Report of the City Surveyor.

 ...  view the full agenda text for item 24.

Minutes:

The Sub-Committee considered and approved a report of the City Surveyor which set out the options, sought approval to develop the preferred option and authority to start work for the project to repair a stonework defect at the Guildhall.

 ...  view the full minutes text for item 24.

25.

Additional Repairs and Maintenance Programmes - Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 25.

Minutes:

The Sub-Committee considered and approved a report of the City Surveyor which provided an overview of the progress and expenditure of the three current Additional Works Programmes (AWP) at the end of the financial year 2016/17.

 ...  view the full minutes text for item 25.

26.

Barbican Centre - Update On Capital Works

Report of the Managing Director, Barbican Centre.

 ...  view the full agenda text for item 26.

Minutes:

The Sub-Committee noted a report of the Managing Director, Barbican Centre which provided an update on the Barbican Centre’s Capital Works.

 ...  view the full minutes text for item 26.

27.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There was one question.

 ...  view the full minutes text for item 27.

28.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was one item of urgent business.

 ...  view the full minutes text for item 28.

29.

Members Only Minutes

To approve the Members’ Only minutes of the meeting held on 10 February 2017.

 ...  view the full agenda text for item 29.

Minutes:

The Sub-Committee approved the confidential minutes of the meeting held on 10 February 2017 as an accurate record.

 ...  view the full minutes text for item 29.