Agenda and minutes

There were no apologies.

There were no declarations.

To agree the public minutes and summary of the meeting held on 19 June 2012 (copy attached).

The public minutes and summary of the meeting held on 27 September 2012 were approved.

Report of the City Surveyor (copy attached).

The Sub-Committee received a report of the City Surveyor detailing the general extent, use and occupation of the City of London’s operational property portfolio and highlighting the changes across the portfolio in the past 12 months.

RECEIVED.

Report of the City Surveyor (copy attached).

The Sub-Committee received a report of the City Surveyor informing Members of progress made in establishing the new Corporate Property Facilities Management Team within the City Surveyor’s Department following the recent consolidation of the external supply chain and new facilities management operating model.

RECEIVED.

Report of The Secondary (copy attached).

(N.B. Please see also the Non-Public Annex - Item 11 on the Non-Public agenda)

The Sub-Committee received a report of the Secondary & Under-Sheriff providing information on the progress of the Central Criminal Court in delivering its Business Plan objectives during the period 1st April – 30th August 2012.

It was noted that the Court had been successful in delivering its primary aim of 100% court availability throughout the period.

RECEIVED.

There were no questions.

There were no urgent items.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item Nos.                                                                 Exempt Paragraphs

10 – 24                                                                                        3

To agree the non-public minutes of the meeting held on 19 June 2012 (copy attached).

The non-public minutes of the meeting held on 19 June 2012 were agreed.

The non-public annex to item 6 was received.

Joint report of the Chamberlain and the City Surveyor (copy attached).

The Sub-Committee considered a joint report of the Chamberlain and the City Surveyor setting out proposals for the asset disposal programme.

Report of the City Surveyor (copy attached).

The Board received a report of the City Surveyor relative to Quarter 1 progress made against the 2012-15 business plan and identifying key risk areas associated with the delivery of that plan.

Report of the City Surveyor (copy attached).

The Sub-Committee considered a report of the City Surveyor setting out some of the current and anticipated projects impacting on Guildhall, and the current stage of approval of these various projects.

Report of the City Surveyor (copy attached).

A report of the City Surveyor setting out progress as at 30 June 2012 in the agreed Additional Repairs and Maintenance Programmes for 2008-09 and 2009-10 was received.

Report of the City Surveyor (copy attached).

The Sub-Committee received a report of the City Surveyor setting out progress as at 30 June 2012 in undertaking projects in the agreed 2010-11 Additional Repairs and Maintenance Programme.

Report of the City Surveyor (copy attached).

The Sub-Committee received a report of the City Surveyor setting out progress as at 30 June 2012 in undertaking priority projects identified and included in the agreed Additional Repairs and Maintenance Programme for 2011/12.

Report of the City Surveyor (copy attached).

The Sub-Committee received a report of the City Surveyor setting out progress as at 30 June 2012 in undertaking priority projects identified and included in the agreed Additional Repairs and Maintenance Programme for 2012/13.

Joint report of the Managing Director, Barbican Centre, and the City Surveyor (copy attached).

The Sub-Committee received a joint report of the City Surveyor and the Managing Director of the Barbican Centre concerning the lease of surplus space in Exhibition Hall 1 of the Barbican Centre to The London International Film School Limited.

Report of the Managing Director, Barbican Centre (copy attached).

The Sub-Committee considered a report of the Managing Director of the Barbican Centre setting out the final outturn position for the fourth year of the second capital cap works programme (2008/9 to 2012/13), along with a revised programme for the final year of the second capital cap works programme (2011/12 to 2012/13) and            a comparison of the estimated project costs reported in the 2008, 2009, 2010 and 2011 annual reports with the estimated project costs as they currently stood.

Report of the Managing Director, Barbican Centre (copy attached).

The Sub-Committee received a report of the Managing Director of the Barbican Centre concerning the proposed Barbican Centre Capital Cap 3 programme.

Report of the Town Clerk (copy attached).

The Sub-Committee received a report of the Town Clerk advising Members of action taken by the Town Clerk in consultation with the Chairman and Deputy Chairman since the last meeting of the Committee, in accordance with Standing Order Nos. 41(a).

There were none.

Two items were raised.